This article shall be known and may be cited as the "Council Rules of Procedure" and is hereinafter sometimes referred to as "the rules."
[Amended 11-12-2003 by Ord. No. 03:31; 12-17-2013 by Ord. No. 2013:36]
Regular meetings. The Council shall meet annually for organization on any day during the first week of January. The Council shall have regular monthly meetings, which may include a conference portion for the consideration of preliminary business to be immediately followed by the regular portion, commencing at 7:30 p.m. The Council shall, at its annual organization meeting, fix the regular monthly meeting dates for the year by resolution in accordance with the Open Public Meetings Act, N.J.S.A. 10:4-6 et seq., as amended. Any regular meeting date so established may be changed during the course of the year by majority vote of the Council. Additional dates may be added or dates may be deleted or changed by a majority vote of the Council.
Special meetings. The Mayor or Council President may call a special meeting whenever either deems it in the public interest, and the Council President shall call a special meeting upon the request, in writing, of a majority of the Council members. The request and call for such special meeting shall be filed with the Clerk at least 48 hours, excluding Saturdays, Sundays and legal holidays, before the time for which the special meeting is called, and the Clerk shall forthwith deliver copies thereof to each Council member at his residence or at such other place calculated to effect service as may be designated in advance.
Emergency meetings. The Council President, on his own initiative or at the request of the Mayor, may call an emergency meeting of the Council. The request and call for such an emergency meeting shall state the time and purpose of the meeting, and no other business shall be considered. The call for an emergency meeting shall be filed with the Clerk, and the Clerk shall forthwith deliver copies thereof to each Council member at his residence or at such other place calculated to effect service as may be designated in advance.
Agenda meetings. The Council shall hold an agenda meeting during the week immediately preceding each regular meeting for the purpose of fixing an agenda for the next regular meeting and for the consideration and discussion of municipal business. At each agenda meeting, the Council shall determine and designate which items of municipal business, if any, shall be included in the consent agenda for the next regular meeting. The Council shall, at its annual organization meeting, fix the agenda meeting dates for the year by resolution. Any agenda meeting date so established may be changed or added to during the course of the year by majority vote of the Council. If any agenda meeting falls upon a New Jersey legal holiday or on such other day the Council may deem unsuitable or inconvenient for the conduct of its business, the meeting date may be changed by the majority vote of the Council.
Special public meetings. The Council may hold public meetings on matters of general interest to the public or any segment thereof at such time and places as a majority of the Council may deem appropriate.
The Council shall hold hearings and appeals as required by law at such times as a majority of the Council may deem appropriate, subject to law. Seven copies of a transcript of the proceedings below, if available, shall be filed with the Township Clerk at least 10 days prior to the hearing date.
Upon request by the Council, the parties to hearings and appeals will provide briefs or memoranda of law. Seven copies shall be filed with the Township Clerk, and additional copies will be served upon the opposing parties. All briefs and memoranda shall be filed and served no later than 10 days prior to the hearing date.
Exhibits which are not part of the record below, but which the parties wish to have considered, must also be filed 10 days prior to the hearing date.
The President of the Council shall be the presiding officer, who shall be elected by the Council for a term of two years, and he shall:
Appoint such special committees of the Council as may be required.
Preside at all meetings of the Council.
State the question and announce the result of all matters upon which the Council may vote.
Rule on all questions of order, subject to appeal to the Council.
Sign all resolutions adopted in his presence.
Have such other functions, powers and duties as the Council may prescribe.
The Vice President of the Council shall be elected by the Council for a term of two years and shall assume the full powers and duties of the Council President in his absence.
In the event of a vacancy in the position of President of the Council or Vice President of the Council, the Council shall, by majority vote of the remaining Councilmembers, appoint a Councilmember to fill the vacancy for the unexpired term. The Mayor shall be permitted to vote to fill a vacancy in the position of President of the Council or Vice President of the Council only in the case of a tie vote.
[Added 2-12-2013 by Ord. No. 2013:01]
The Township Clerk shall serve as Clerk of the Council in accordance with the Administrative Code. In the absence of the Clerk, the President shall appoint a Clerk Pro Tempore.
An agenda for each regular meeting of the Council shall be prepared by the Clerk under the supervision of the President of the Council and shall include the items as determined at the previous agenda meeting, including a designation of those items determined to be appropriate for consideration as part of the consent agenda, except for emergency matters which may be added to the agenda at any time before the meeting by the unanimous consent of the members of the Council or at the time of the meeting by unanimous consent of the members of the Council present. Those items designated as consent agenda items may be removed from the consent agenda at any time before the meeting by any member of the Council or at the time of the meeting by any member of the Council present. The agenda shall be compiled, except as to any of the aforementioned emergency matters, and a copy shall be delivered to each Councilman and the Mayor prior to the meeting.
The President of the Council shall call each meeting to order. In his absence the Vice President shall call the meeting to order and shall preside during the absence of the President. The President shall assume the Chair as soon as he is in attendance at any meeting which may have been called to order in his absence, and the Vice President of the Council shall thereupon relinquish the Chair.
At the opening of each meeting of the Council, the Clerk shall call the roll and the names of those present shall be recorded in the minutes. Three members of the Council shall constitute a quorum. If a quorum is not present 1/2 hour after the appointed time for any meeting, the presiding officer shall declare the meeting adjourned.
The order of business of each regular meeting of the Council shall be as follows:
Ordinances upon second and final reading and public hearing thereon.
Approval of minutes of previous meetings.
Township office reports.
Ordinances upon first reading.
Applications for licenses and permits.
The Clerk shall, so far as practicable, prepare and distribute to the Council the minutes of each meeting promptly after the meeting. The minutes of any meeting may be approved without reading whenever they have been distributed at least 24 hours prior to the time of approval.
Advisory committees for legislative purposes may be appointed by the Council by resolution. The resolution shall include the membership, scope, objectives and duration of the committee.
There shall be a standing Finance Committee consisting of not more than two members of the Council, who may be appointed by the Council President at the annual organization meeting, or at any subsequent meeting. Members of the Finance Committee shall serve at the pleasure of the Council President for a term expiring not more than one year from the date of appointment. The Finance Committee shall meet periodically with the Mayor, or his designee, for purposes of reviewing bills and claims paid by the Township, along with any supporting documentation, and shall liaison between the Council and the Mayor regarding information or recommendations pertaining to fiscal matters of the Township.
[Added 7-15-2014 by Ord. No. 2014:18]
The vote upon every motion, resolution and ordinance shall be taken by roll call, and the yeas and nays shall be entered on the minutes.
The consent agenda shall be voted upon by one motion, but each individual item thereof shall be entered on the minutes.
The minutes of each meeting shall be signed by the presiding officer and by the Clerk.
Appointments submitted by the Mayor for Council confirmation will be considered by the Council and acted upon within 30 days after submittal.
With respect to Council appointments, any member of the Council may nominate as many candidates as there are offices to be filled. The Council will consider such nominations and act upon the appointment at that meeting or at the next regular meeting of the Council. Where there is a single office to be filled, the vote of the Council on the appointment shall be taken as to each nominee in alphabetical order, and the first nominee to receive a majority vote shall be deemed appointed. Where there is more than one office to be filled, the same procedure shall be followed with respect to each office separately until the total number of appointments to be made has been completed. In the discretion of the President, a group of nominations may be considered at once where there is no apparent division in the Council as to the nominees included in the group.
The President of the Township Council is authorized to appoint a liaison to the Township Emergency Services Committee. Said liaison shall serve at the pleasure of the Council President for a term expiring not more than one year from the date of appointment. Said liaison shall have no authority other than to observe the proceedings of the Emergency Services Committee and to make reports to the Township Council from time to time on any and all activity of the Emergency Services Committee.
[Added 3-15-2011 by Ord. No. 2011:02]
The President of the Township Council is authorized to appoint a liaison to the Parsippany-Troy Hills Board of Education. Said liaison shall serve at the pleasure of the Council President for a term expiring not more than one year from the date of appointment. Said liaison shall have no authority other than to observe the proceedings of the Parsippany-Troy Hills Board of Education and to make reports to the Township Council from time to time on any and all activity of the Parsippany-Troy Hills Board of Education.
[Added 3-15-2011 by Ord. No. 2011:03]
The consent agenda shall include those items on the regular Council agenda, determined and designated by the Council at its agenda meeting to be routine and not requiring further discussion, upon being individually reviewed and considered by the Council at the agenda meeting. All items on the consent agenda shall be listed separately on the agenda but shall be approved by one motion and one vote at the time of consideration of the consent agenda as a whole by the Council.