Per § 7-718 of New York State Village Law, the Planning
Board previously established under local law and still in existence
at the time of this chapter's enactment shall hereby be continued.
B.
Qualifications of members.
(1)
Planning Board members are required to be residents of the Village
with the exception of one member who may reside outside of the Village,
provided such member is a resident of the Town of Pittsford, Monroe
County, wherein the Village is located.
(2)
No current Trustee of the Village of Pittsford may serve as
a member of the Planning Board.
C.
Chairperson.
(1)
The Mayor shall, pursuant to New York State Village Law, designate
the Chairperson of the Planning Board. The Chairperson shall be designated
from the existing members of the Planning Board. Such designation
may be changed at any time by the Village Board.
(2)
In the absence of such designation, the Chairperson of the Planning
Board shall be designated from amongst the members by an affirmative
vote of a majority of the members, and may be changed at any time
by an affirmative vote of a majority of the members.
(3)
The Chairperson shall have the right to vote on all matters
before the Planning Board. In the Chairperson's absence, the Board
may designate an acting Chairperson by affirmative vote of a majority
of the Planning Board.
D.
Vacancies. Vacancies occurring other than by expiration of a term
of office shall be filled by appointment of the Mayor pursuant to
New York State Village Law. Any such appointment shall be for the
unexpired portion of the term of the replaced member.
E.
Alternate members.
(1)
The Village Board may confirm up to two alternate Planning Board
members upon appointment of such by the Mayor. Alternate members shall
be automatically called to serve in the event that a regular member
is absent, has a conflict of interest, or is otherwise unable to fulfill
their duties.
(2)
Alternate members shall attend all meetings of the Planning
Board. When serving, alternate members shall have all the powers and
responsibilities of a full-time member.
(3)
All member requirements relating to training, attendance, conflicts
of interest, compensation, eligibility, vacancy, removal, and service
shall also apply to alternate members.
A.
Each member of the Planning Board shall complete, at a minimum, four
hours of training each year designed to enable such members to more
effectively carry out their duties. Training received by a member
in excess of four hours in any one year may be carried over by the
member into succeeding years in order to meet this requirement.
B.
Such training shall be approved by the Village Board and may include,
but not be limited to, training provided by a municipality, regional
or county planning office or board, county planning federation, state
agency, statewide municipal association, college or other similar
entity. Training may be provided in a variety of formats, including,
but not limited to, electronic media, video, distance learning, and
traditional classroom training.
C.
To be eligible for reappointment to the Planning Board, a member
shall have completed the training approved as set forth above.
D.
The training may be waived or modified by resolution of the Village
Board when, in the judgment of the Village Board, it is in the best
interest to do so.
E.
No decision of the Planning Board shall be voided or declared invalid
because of a failure to comply with the training requirements herein.
The Village Board may provide for the compensation of Planning
Board members by resolution. The manner and amount of such compensation
shall be subject to review and approval by the Village Board as part
of the annual budgeting process.
A.
By-laws. The Planning Board may approve by-laws that are consistent
with the regulations adopted by the Village Board.
B.
Quorum. A simple majority of the Planning Board members shall constitute
a quorum for the transaction of business. An affirmative vote of a
majority of the full Planning Board is required to approve any resolution,
motion, or other matter before the Planning Board.
C.
Meetings. Meetings may be held at any time on the written request
of any two Planning Board members or at the call of the Chairperson.
D.
Public meeting and hearings. The Planning Board shall hold public
meetings and hearings as required by this chapter and decisions shall
be voted upon at public sessions. The Planning Board may otherwise
hold executive sessions in accordance with the New York State Open
Meetings Law.
E.
Recommendations. The Planning Board may seek recommendations from
the Village Board, Historic Preservation Board, Zoning Board of Appeals,
Village officials or departments, or other agencies as it deems appropriate.
F.
Attendance. All members are required to attend and take an active
part in all scheduled meetings. If a member is unable to attend a
meeting, they must notify the secretary so that an alternate member
can be called upon to attend.
A.
Secretary and staff. The Village Board shall confirm a secretary
to serve at the pleasure of the Planning Board, upon appointment of
such by the Mayor. At the time of service, the secretary shall not
also serve as member of the Planning Board. The secretary shall keep
a record of all resolutions proceedings, and actions of the Planning
Board, as well as attendance of Planning Board members.
B.
Voting records. The Planning Board is subject to the New York State
Freedom of Information Law and the Open Meetings Law. The vote or
failure to vote of each Planning Board member shall be recorded. If
any Planning Board member abstains from voting based on a conflict
of interest or otherwise, the member must also state his or her reason(s)
or ground(s) for doing so on the record.
C.
Minutes. Planning Board meeting minutes, including a record of the
Planning Board's decisions and determinations, shall be filed with
the Village Clerk as they are completed.
The Village Board shall have the power to remove, after public
hearing, any member of the Planning Board for cause. Cause for such
removal shall include, but not be limited to:
A.
Absence from three consecutive regular or special meetings other
than for illness or valid personal reasons substantiated by documented
evidence;
B.
Absence from 80% of the regularly scheduled meetings within any twelve-month
period other than for illness or valid personal reasons substantiated
by documented evidence; or
C.
Failure to obtain and comply with the training requirements as set
forth in this chapter.
A.
Final decision authority. Pursuant to this article and New York State
Village Law, the Planning Board is hereby authorized and empowered
with final decision authority to approve, approve with modifications
or conditions, or deny applications for the following:
B.
Advisory authority. Pursuant to this article and New York State Village
Law, the Planning Board is hereby authorized and empowered with review
and advisory authority for the following actions:
C.
Additional powers. The Planning Board may exercise additional powers
as directed by the Village Board, as may be described elsewhere in
this chapter, and as permitted by New York State Village Law.
