If dedication of a road is being offered at some point in time after the performance bond has been released, this procedure should be followed:
A. 
Dedication papers shall be submitted to the Town Clerk and shall include:
(1) 
A duly acknowledged dedication and release, together with the required County Clerk's recording fees, if any.
(2) 
A survey map of the property, which shall show the actual location of the highway area within the highway right-of-way and a metes and bounds description of the right-of-way.
(3) 
An abstract of title certified to the Town Board by a reputable title company.
(4) 
A bargain and sale deed with covenant against grantor's acts in the proper form for recording in the County Clerk's office.
(5) 
Six sets of plans which demonstrate that the roads are in conformance with highway specifications as set forth in Chapter 161 of the Code of the Town of Southold.
B. 
Upon receiving all of the aforesaid dedication papers, the Town Clerk shall refer the papers to the Town Attorney for review.
C. 
When the Town Attorney deems the papers to be in proper legal form, he shall so notify the Town Clerk and forward the papers to the Superintendent of Highways.
D. 
The Superintendent of Highways shall ask the Town Engineer to conduct an inspection of the road to be dedicated, the costs of which are to be assumed by applicant. The Town Engineer shall submit a written inspection report. The report shall itemize any work that remains to be completed in order to bring the road up to Town highway specifications.
E. 
The Town Engineer's report shall be submitted to the Highway Superintendent for his review.
F. 
If further work is needed to bring the road up to specifications, the Highway Superintendent shall so notify the applicant, in writing, with a copy to the Town Clerk.
G. 
After the work is deemed complete by the Highway Superintendent, he shall advise, in writing, the Town Clerk to submit the dedication papers to the Town Board for acceptance at its next regularly scheduled meeting.
H. 
The name of such highway may be proposed by the owner or owners of property dedicating such highway, but the proposed name shall be subject to the approval of the Town Board and the Planning Board, primarily, to avoid duplication.
I. 
Before any highway shall be accepted by the Town of Southold as a Town highway by dedication, the assessed value of the buildings and structures on the land on both sides of such highway, as shown on the current tax roll of the Town of Southold, shall have an assessed value of not less than $40,000 per mile proportioned at that rate if more or less than a mile.