[HISTORY: Adopted by the Board of Trustees of the Village of North Hills 6-21-2006. Amendments noted where applicable.]
Editor's Note: This resolution superseded former Ch. A220, Board of Trustees, Procedures of, adopted 11-12-1980, as amended.
Monthly meetings of the Board of Trustees shall be held on the third Wednesday of each month at the John M. Lentini Village Hall, One Shelter Rock Road, North Hills, New York, or at such other date, time and location as may be designated by the Mayor or the Board of Trustees. Other meetings of the Board may be called by the Mayor and shall be called by the Mayor upon the written request of three Trustees. Meetings of the Board other than the monthly meeting shall be called upon reasonable notice to each member of the Board, which notice may be written or oral.
Local laws may be proposed by any member of the Board, or by the Village Attorney on the request of any Board member, by submitting such items to the Village Clerk. The Clerk shall report all such items at the next meeting of the Board after such submission, and the Board may at such meeting consider whether to schedule a public hearing on such proposed local laws. In the event the Board should determine to schedule a public hearing, the Village Clerk and Village Attorney shall prepare the necessary legal notice(s) and arrange for publication, posting, filing and other service of such notice as may be required by law. In the event of exigent circumstances, the Mayor may direct that a notice of hearing be published and posted prior to the meeting at which the proposed law is first submitted to the Board, and the Board may ratify such notice and hold such hearing without further delay.
In the case of any matter scheduled for public hearing upon an application by a person or entity other than the Village, all submissions by the applicant in connection with such matter shall be filed with the Village Clerk no later than 10 business days before the date upon which the public hearing is scheduled to be held, Exceptions to this procedure shall be made only upon written certification by the Mayor, or by three Trustees acting without the Mayor, that circumstances exist requiring consideration notwithstanding a late filing. The foregoing provisions shall not be construed to prevent or prohibit an applicant from making any submission at the public hearing.
The Village Clerk shall prepare an agenda, including all proper and complete items received pursuant to these rules and in accordance with the direction of the Mayor. The agenda shall be distributed by the Village Clerk to each member of the Board and to the Village Attorney no later than five days before the meeting date, where reasonable to do so. Notwithstanding the agenda for the meeting, when the Board is duly convened it may undertake any action within its powers.
The agenda shall group items in the following order, wherever practicable:
Unless it is impractical to do so, at least two days before each meeting of the Board, the Village Clerk shall cause a copy of the agenda for such meeting to be posted conspicuously on a bulletin board at the Village Office and on any website maintained by the Village. In cases where it is impractical to post the agenda as provided herein, the agenda shall be posted in advance of the meeting.
The Clerk and/or the Village Attorney shall cause to be published in the official newspaper of the Village all public notices required by law.
Public hearing items. Members of the public shall be entitled to be heard on any public hearing item at the time such item is called by the Mayor. Residents of the Village may be given priority of speaking order over nonresidents. The Mayor or Board may impose reasonable limits on the duration of public comments.
Other agenda Items, The Mayor or Board shall determine whether public comment will be received on any agenda item other than a public hearing and may determine the persons permitted to speak with respect to such item and the order and amount of time allotted to any such person to speak with respect to such matters.
The Mayor or Village Clerk shall poll the members of the Board to determine the vote upon any items being voted upon.
The Village Clerk shall cause to be kept minutes of all of the proceedings at each meeting of the Board in accordance with applicable law and shall have such minutes and proceedings kept on public file as the record of the proceedings of the Board.