[HISTORY: Adopted by the Board of Trustees
of the Village of North Hills 6-21-2006.[1] Amendments noted where applicable.]
[1]
Editor's Note: This resolution superseded
former Ch. A220, Board of Trustees, Procedures of, adopted 11-12-1980,
as amended.
Monthly meetings of the Board of Trustees shall
be held on the third Wednesday of each month at the John M. Lentini
Village Hall, One Shelter Rock Road, North Hills, New York, or at
such other date, time and location as may be designated by the Mayor
or the Board of Trustees. Other meetings of the Board may be called
by the Mayor and shall be called by the Mayor upon the written request
of three Trustees. Meetings of the Board other than the monthly meeting
shall be called upon reasonable notice to each member of the Board,
which notice may be written or oral.
[Amended 7-21-2010]
Local laws may be proposed by any member of
the Board, or by the Village Attorney on the request of any Board
member, by submitting such items to the Village Clerk. The Clerk shall
report all such items at the next meeting of the Board after such
submission, and the Board may at such meeting consider whether to
schedule a public hearing on such proposed local laws. In the event
the Board should determine to schedule a public hearing, the Village
Clerk and Village Attorney shall prepare the necessary legal notice(s)
and arrange for publication, posting, filing and other service of
such notice as may be required by law. In the event of exigent circumstances,
the Mayor may direct that a notice of hearing be published and posted
prior to the meeting at which the proposed law is first submitted
to the Board, and the Board may ratify such notice and hold such hearing
without further delay.
[Amended 7-21-2010]
In the case of any matter scheduled for public
hearing upon an application by a person or entity other than the Village,
all submissions by the applicant in connection with such matter shall
be filed with the Village Clerk no later than 10 business days before
the date upon which the public hearing is scheduled to be held, Exceptions
to this procedure shall be made only upon written certification by
the Mayor, or by three Trustees acting without the Mayor, that circumstances
exist requiring consideration notwithstanding a late filing. The foregoing
provisions shall not be construed to prevent or prohibit an applicant
from making any submission at the public hearing.
The Village Clerk shall prepare an agenda, including
all proper and complete items received pursuant to these rules and
in accordance with the direction of the Mayor. The agenda shall be
distributed by the Village Clerk to each member of the Board and to
the Village Attorney no later than five days before the meeting date,
where reasonable to do so. Notwithstanding the agenda for the meeting,
when the Board is duly convened it may undertake any action within
its powers.
The agenda shall group items in the following
order, wherever practicable:
[Amended 7-21-2010]
Unless it is impractical to do so, at least
two days before each meeting of the Board, the Village Clerk shall
cause a copy of the agenda for such meeting to be posted conspicuously
on a bulletin board at the Village Office and on any website maintained
by the Village. In cases where it is impractical to post the agenda
as provided herein, the agenda shall be posted in advance of the meeting.
The Clerk and/or the Village Attorney shall
cause to be published in the official newspaper of the Village all
public notices required by law.
A.
Public hearing items. Members of the public shall
be entitled to be heard on any public hearing item at the time such
item is called by the Mayor. Residents of the Village may be given
priority of speaking order over nonresidents. The Mayor or Board may
impose reasonable limits on the duration of public comments.
B.
Other agenda Items, The Mayor or Board shall determine
whether public comment will be received on any agenda item other than
a public hearing and may determine the persons permitted to speak
with respect to such item and the order and amount of time allotted
to any such person to speak with respect to such matters.
[Amended 7-21-2010]
The Mayor or Village Clerk shall poll the members
of the Board to determine the vote upon any items being voted upon.
The Village Clerk shall cause to be kept minutes
of all of the proceedings at each meeting of the Board in accordance
with applicable law and shall have such minutes and proceedings kept
on public file as the record of the proceedings of the Board.
