[HISTORY: Adopted by the Board of Aldermen (now City Council) of the City of Chicopee 7-3-1984; amended in its entirety 4-18-2000 by Ord. No. 00-37. Subsequent amendments noted where applicable.]
There is hereby established an ordinance establishing a Department of Human Resources Administration in the administrative service of the City of Chicopee, creating the position of Human Resources Director, setting forth the powers and duties of the Human Resources Director and establishing personnel procedures.
[Amended 2-19-1991 by Ord. No. 91-1]
Unless a different construction is clearly required by the context, the words and phrases appearing in this chapter shall be construed in conformity with meanings established by MGL c. 4, 31 and 152, as may be amended.
This chapter shall be known and may be cited as the "Department of Human Resources Administration of the City of Chicopee."
[Amended 2-17-2009 by Ord. No. 09-75]
The Department of Human Resources Administration shall consist of a Human Resources Director appointed by the Mayor and subject to confirmation by the City Council. All appointments to the position of Human Resources Director, both permanent and temporary which exceed 60 days, shall require confirmation by the City Council. The Mayor, with confirmation by the City Council, shall employ the Human Resources Director for a contract period of three years, as well as such other employees as shall be required and appropriated for. The Human Resources Director shall be deemed to be a managerial and confidential employee as defined in MGL c. 150E and shall not be included in a collective bargaining unit or entitled to coverage under said chapter.
The Human Resources Director shall be responsible for developing policy and directing and coordinating human resources activities, such as employment, compensation, benefits, labor relations, employee services and training by performing the following duties personally or through subordinates:
Identifies legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures and reporting are in compliance. Writes and delivers presentations to municipal officers or government officials regarding human resources policies and practices. Consults legal counsel to ensure that policies comply with federal and state law.
Writes directives advising the Mayor, City Council and department heads of municipal policy regarding affirmative action, equal employment opportunities, compensation and employee benefits. Coordinates management training in preparing and maintaining job descriptions, interviewing, hiring, terminations, promotions, performance review, safety and sexual and other prohibited harassment. Advises the Mayor, City Council and department heads in appropriate resolution of employee-relations issues. Responds to inquiries regarding policies, procedures, and programs.
Develops and maintains a human resources information system (HRIS) that meets the Mayor's, City Council's and department heads' information needs.
Oversees the analysis, maintenance and communication of records required by law or local governing bodies or other departments in the organization. Keeps records of benefits plans participation such as insurance, pension and retirement plans, personnel transactions such as job descriptions, hires, promotions, transfers, performance reviews and terminations and employee statistics for government reporting.
Studies legislation, arbitration decisions and collective bargaining contracts (civil service) to assess municipal and public entity trends. Represents management in negotiating collective bargaining agreements for civil service employees.
Prepares personnel forecast to project employment needs. Recruits, interviews, tests and selects employees to fill vacant positions.
Administers performance review program to ensure effectiveness, compliance and equity within organization.
Administers salary administration program to ensure compliance and equity within the municipality and all defined salary guidelines. Conducts wage surveys within labor market to determine competitive wage rate. Analyzes wage and salary reports and data to determine competitive compensation plan.
Prepares employee separation notices and related documentation and conducts exit interviews to determine reasons behind separations.
Investigates accidents and prepares reports for insurance carrier. Analyzes the safety programs and OSHA compliance.
Prepares budget of human resources operations.
Is responsible for the overall direction, coordination, supervision and evaluation of this unit. Directly supervises two nonsupervisory employees. Carries out supervisory responsibilities in accordance with the municipality's policies and applicable laws. Responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
Performs all other related duties as driven by the Human Resources needs of the City.
The Human Resources Director shall have the following qualifications:
The Department of Human Resources Administration shall be responsible for implementing the City's affirmative action and equal opportunity policies and programs.
The Department shall file all necessary forms, evaluations and other documentation as may be required by the state and federal governments.
The Department shall gather and maintain all necessary statistical information as required by the federal and state governments.
The Department of Human Resources Administration shall be responsible for the discharge of all duties and functions incident to the orderly administration of the Workmen's Compensation Insurance Program.
These duties and functions shall include but not be limited to the securing and filing of all accident reports, claims and other necessary information.
The Department shall serve in concert with the Law Department as liaison between the City and the Industrial Accident Board of the commonwealth.
The Department of Human Resources Administration shall be responsible for maintaining copies of all records pertaining to the negotiation of agreements between the City of Chicopee and its municipal labor organizations. Said maintenance shall consist of keeping on file copies of all agreements duly executed by the parties.
The Human Resources Director is assigned to the negotiating of collective bargaining agreements by and between the City of Chicopee and its municipal employee organizations, in company with such other officials as the Mayor may deem appropriate.
The Human Resources Director shall review all collective bargaining agreements prior to their approval by the Mayor.