[HISTORY: Adopted by the Board of Aldermen
(now City Council) of the City of Chicopee 7-3-1984; amended in its entirety 4-18-2000 by Ord. No. 00-37. Subsequent amendments
noted where applicable.]
A.
There is hereby established an ordinance establishing
a Department of Human Resources Administration in the administrative
service of the City of Chicopee, creating the position of Human Resources
Director, setting forth the powers and duties of the Human Resources
Director and establishing personnel procedures.
[Amended 2-19-1991 by Ord. No. 91-1]
B.
Unless a different construction is clearly required
by the context, the words and phrases appearing in this chapter shall
be construed in conformity with meanings established by MGL c. 4,
31 and 152, as may be amended.
C.
This chapter shall be known and may be cited as the
"Department of Human Resources Administration of the City of Chicopee."
[Amended 2-17-2009 by Ord. No. 09-75]
The Department of Human Resources Administration
shall consist of a Human Resources Director appointed by the Mayor
and subject to confirmation by the City Council. All appointments
to the position of Human Resources Director, both permanent and temporary
which exceed 60 days, shall require confirmation by the City Council.
The Mayor, with confirmation by the City Council, shall employ the
Human Resources Director for a contract period of three years, as
well as such other employees as shall be required and appropriated
for. The Human Resources Director shall be deemed to be a managerial
and confidential employee as defined in MGL c. 150E and shall not
be included in a collective bargaining unit or entitled to coverage
under said chapter.
The Human Resources Director shall be responsible
for developing policy and directing and coordinating human resources
activities, such as employment, compensation, benefits, labor relations,
employee services and training by performing the following duties
personally or through subordinates:
A.
Identifies legal requirements and government reporting
regulations affecting human resources functions and ensures policies,
procedures and reporting are in compliance. Writes and delivers presentations
to municipal officers or government officials regarding human resources
policies and practices. Consults legal counsel to ensure that policies
comply with federal and state law.
B.
Writes directives advising the Mayor, City Council
and department heads of municipal policy regarding affirmative action,
equal employment opportunities, compensation and employee benefits.
Coordinates management training in preparing and maintaining job descriptions,
interviewing, hiring, terminations, promotions, performance review,
safety and sexual and other prohibited harassment. Advises the Mayor,
City Council and department heads in appropriate resolution of employee-relations
issues. Responds to inquiries regarding policies, procedures, and
programs.
[Amended 9-1-2009]
C.
Develops and maintains a human resources information
system (HRIS) that meets the Mayor's, City Council's and department
heads' information needs.
[Amended 9-1-2009]
D.
Oversees the analysis, maintenance and communication
of records required by law or local governing bodies or other departments
in the organization. Keeps records of benefits plans participation
such as insurance, pension and retirement plans, personnel transactions
such as job descriptions, hires, promotions, transfers, performance
reviews and terminations and employee statistics for government reporting.
E.
Studies legislation, arbitration decisions and collective
bargaining contracts (civil service) to assess municipal and public
entity trends. Represents management in negotiating collective bargaining
agreements for civil service employees.
F.
Prepares personnel forecast to project employment
needs. Recruits, interviews, tests and selects employees to fill vacant
positions.
G.
Administers performance review program to ensure effectiveness,
compliance and equity within organization.
H.
Administers salary administration program to ensure
compliance and equity within the municipality and all defined salary
guidelines. Conducts wage surveys within labor market to determine
competitive wage rate. Analyzes wage and salary reports and data to
determine competitive compensation plan.
I.
Prepares employee separation notices and related documentation
and conducts exit interviews to determine reasons behind separations.
J.
Investigates accidents and prepares reports for insurance
carrier. Analyzes the safety programs and OSHA compliance.
K.
Prepares budget of human resources operations.
L.
Is responsible for the overall direction, coordination,
supervision and evaluation of this unit. Directly supervises two nonsupervisory
employees. Carries out supervisory responsibilities in accordance
with the municipality's policies and applicable laws. Responsibilities
include interviewing, hiring and training employees; planning, assigning
and directing work; appraising performance; rewarding and disciplining
employees; addressing complaints and resolving problems.
M.
Performs all other related duties as driven by the
Human Resources needs of the City.
The Human Resources Director shall have the
following qualifications:
A.
The Department of Human Resources Administration shall
be responsible for implementing the City's affirmative action and
equal opportunity policies and programs.
B.
The Department shall file all necessary forms, evaluations
and other documentation as may be required by the state and federal
governments.
C.
The Department shall gather and maintain all necessary
statistical information as required by the federal and state governments.
A.
The Department of Human Resources Administration shall
be responsible for the discharge of all duties and functions incident
to the orderly administration of the Workmen's Compensation Insurance
Program.
B.
These duties and functions shall include but not be
limited to the securing and filing of all accident reports, claims
and other necessary information.
C.
The Department shall serve in concert with the Law
Department as liaison between the City and the Industrial Accident
Board of the commonwealth.
A.
The Department of Human Resources Administration shall
be responsible for maintaining copies of all records pertaining to
the negotiation of agreements between the City of Chicopee and its
municipal labor organizations. Said maintenance shall consist of keeping
on file copies of all agreements duly executed by the parties.
B.
The Human Resources Director is assigned to the negotiating
of collective bargaining agreements by and between the City of Chicopee
and its municipal employee organizations, in company with such other
officials as the Mayor may deem appropriate.
C.
The Human Resources Director shall review all collective
bargaining agreements prior to their approval by the Mayor.
