[Added 12-7-2010]
A. 
As stated in the Town of Barnstable Charter, Section 6-5, Capital Improvements Plan, the capital improvement plan shall include:
(1) 
A clear summary of its contents;
(2) 
An itemization of all capital improvements, including those of the School Department, proposed to be undertaken during the next five fiscal years with supporting data;
(3) 
Cost estimates, method of financing, and recommended time schedules; and
(4) 
The estimated annual cost of operating and maintaining the facilities included.
B. 
In addition, accordingly, § 401-27F, Capital budgeting, of this document states that the Capital Improvements Plan (CIP) and the Capital Improvements Budget are developed through the following steps: selection of projects, forecasting of resources, and determining the financing method.
A. 
Irrespective of the perceived potential for funding, it is most important that all known capital requirements over the five-year plan period be included in any submittals. Unless all needs are identified, the value of the plan will be seriously diminished. Furthermore, it is essential that the Town Manager, Town Council and the public be kept informed of all of the Town's capital needs.
B. 
Existing capital projects review. Department heads shall review all previously authorized capital projects for which there is an existing available balance for the purpose of validating their continued need. To assist in this review, a schedule of capital appropriations requiring reauthorization will be prepared by the Finance Division. Unencumbered balances for all capital projects authorized more than two years prior shall be terminated effective at the end of this fiscal year. Where a justifiable need for these projects continues, they should be included in the current submission for reauthorization by the Town Council.
C. 
New projects. All projects must be documented using the Capital Project Data Sheet. This documentation must include a detailed Project Description, a well-thought-out project justification, defined impact of denial/postponement, time and cost estimates, including current year and subsequent years if multiyear, identification of the source of funding, definition of operating budget impact (costs and expected savings must be explained), and any supplemental information for clarification. Each project must be assigned a department/division priority and must be signed by the department or division manager. Prioritization of projects must be consistent with the Town Council's current strategic plan. A summary listing of all capital projects submitted will be prepared by the Finance Division in a spread sheet format for distribution/viewing by the appropriate reviewers.
D. 
Definitions for capital project eligibility.
(1) 
Major capital project: a capital project that has a total cost of $250,000 or more and an expected service life of five years or longer will normally be funded from the Capital Trust Fund as a borrowing authorization. The only exception to the foregoing threshold are projects dealing with roads that, subject to funding availability, will normally be funded from cash reserves. In some instances, where the cost is beyond the capacity of the Capital Trust Fund (e.g., new building, etc), the project will be considered for bonding by debt exclusion or financed by another identified source of funds.
(2) 
Capital/maintenance project: Repair or replacement of existing buildings or equipment, construction of new buildings, land acquisitions, any nonrecurring capital expenditure, or other capital purchase that costs $50,000 or more and has a life expectancy greater than three years. Except in special cases (e.g. reauthorization of a previously approved project, increase to a previously authorized project, etc.), projects or items estimated to cost less than the $50,000 will only be considered within the operating budget under operating capital. These project will be funded from cash reserves within the Capital Trust Fund.
A. 
Review teams. A Town CIP Task Force consisting of 10 members will evaluate each of the projects. The task force shall be comprised of the department managers of the Airport, Community Services, Planning and Development, Police, Public Works, Regulatory Services, Finance, and Information Systems Departments, the Assistant Director of the Department of Public Works and a senior manager of the School Department. In addition, a CFAC subcommittee consisting of no fewer than three members of CFAC will also evaluate each submitted project. Standard forms for evaluation and scoring shall be forwarded to the evaluators at the time the capital project data sheets for all of the projects are distributed. All projects must be scored regardless of the year they are to be funded.
[Amended 5-4-2017 by Order No. 2017-142]
B. 
Evaluation criteria. The evaluation criteria shall be consistent with identified strategic plan areas and shall, at a minimum, include impact on public health and safety, education, economic development, infrastructure and protection of capital assets, environment and natural resources, quality of life, financing, operating cost, planning and relationship to existing plans, and usage and service demand.
C. 
Evaluation approach. The impact of each project on the criteria elements shall be ranked on a scale of 0 (no impact) to 4 (highest impact) independently by each evaluator. The results will be consolidated for each team (Town Task Force and CFAC) by developing an average score for each criteria element for each project and an overall total score for each project. The results of the ranking will be provided to the Town Manager for his consideration in preparing the Capital Improvements Plan. The CFAC rankings will also be included in the final CFAC CIP report prepared for the Town Manager and the Town Council.