[HISTORY: Adopted by the Township Committee
(now Township Council) of the Township of Byram as indicated in article
histories. Amendments noted where applicable.]
[Adopted 8-4-1976]
Any person claiming payment from the Township
of Byram shall first submit a detailed statement of the items or demand
necessitating such claim to the responsible executive agency, specifying
particularly how the bill or demand is made up, and a certification
of the party claiming payment that it is correct. No bill, claim or
demand shall be considered for payment unless the voucher has attached
to it, or includes, a certification of a department head (or other
municipal official responsible for certain functions) or of his duly
designated representative having personal knowledge of the fact that
the goods have been received by or the services rendered to the Township
of Byram and that those services or goods are consistent with any
existing contract or purchase order. The Chief Financial Officer shall
have the duty to audit, warrant and make recommendations on all claims
and bills.
[Amended 11-19-1990 by Ord. No. 14-1990]
A.
The bill or claim duly certified shall be presented
to the Township Manager for inclusion in the agenda of the next immediate
formal meeting of the governing body, and it shall be the duty of
the Manager to examine all bills or claims submitted for payment in
order to ascertain if proper administrative procedures have been followed.
(This review responsibility may be assigned to the Chief Financial
Officer if desired.) All claims or bills to be considered by the governing
body shall be listed systematically without preference, and said list
shall be made available to every member of said governing body at
least three full days prior to formal action by that body.
B.
Claims shall be considered by the governing body,
which shall approve the same, except that said governing body may
reject any claim presented to it stating the reason for such rejection.
Any disapproved claim shall be referred back to the Township Manager
with such instructions as the governing body may give at the time
of disapproval.
[Amended 11-19-1990 by Ord. No. 14-1990]
It shall be the duty of the Township Manager
to record all claims in the official minutes or through an appropriate
claims register, indicating that the governing body has by formal
action approved the same with appropriate record as to any claims
disapproved or rejected. All records pertaining to approved and disapproved
bills or claims shall be available for public inspection.
[Amended 3-5-1990 by Ord. No. 2-1990; 11-19-1990 by Ord. No.
14-1990]
After the Manager has certified that the claims
have been approved, he shall turn the same over to the Chief Financial
Officer, who shall forthwith prepare the necessary checks for the
payment thereof, which said checks shall be signed by the Mayor and
Manager and thereafter signed by the Chief Financial Officer. After
preparing checks for the payment of claims, he shall record them in
proper books of account and thereafter mail the checks to the claimants.
[Adopted 9-7-1993 by Ord. No. 4-1993]
Pursuant to the authority of N.J.S.A. 59:8-6,
the attached claim form[1] be and the same is hereby adopted and must be completed
by the claimant or his representative and filed with the Township
Clerk of the Township of Byram in accordance with the provisions of
N.J.S.A. 59:8-1 et seq.
The Township Clerk be and he/she is hereby directed
to make available to and provide, either by mail or by direct delivery
at the Township Clerk's office, a copy or copies of such forms as
soon as reasonably possible to any claimant who has notified the Township
of Byram of a claim for damages against it by delivery to such claimant
of such form by mail or by handing the same to the claimant.
