Township of Cranbury, NJ Chapter 8 Claims Approval

[HISTORY: Adopted by the Township Committee of the Township of Cranbury 10-28-1963. Amendments noted where applicable.]

§ 8-1 Bill of demand.

Any person claiming payment from the Township of Cranbury shall present a detailed bill of demand to the Township Clerk, duly certified in the manner and form provided by law.

§ 8-2 Signature of designated employee to appear on claim.

It shall be the duty of the Township Clerk to see that the signature of the officer or employee who has been duly designated by the Township Committee to certify that the materials have been received or the services rendered to the Township appears on every claim.

§ 8-3 Approval by responsible committee; filing with Township Clerk.

Claims shall then be presented to the Chairman of the committee responsible for the placing of the order who, if satisfied that the claims are proper, shall approve the same. When such approval is given, the Chairman shall file the claims with the Township Clerk, who shall then present these claims to the Township Committee for formal approval at a regular meeting.

§ 8-4 Approval or disapproval by Township Committee.

Claims shall be considered by the Township Committee, which shall approve the same by majority vote, except that said Township Committee may reject any claim presented to it, stating the reason for such rejection. Any disapproved claim shall be referred back to the Township Clerk with such instructions as the Township Committee may give at the time of disapproval.

§ 8-5 Recording of claims in minutes.

It shall be the duty of the Township Clerk to record all claims in the official minutes indicating that the Township Committee has, by formal action, approved the same, with appropriate record as to any claims disapproved or rejected.

§ 8-6 Indication of approval to appear on claim.

It shall be the duty of the Township Clerk, or such other officer designated by resolution of the Township Committee to indicate on said claims that they have been approved for payment, with the date of approval thereof noted on the claim.

§ 8-7 Payment of claims.

After the Township Clerk has certified that the claims have been approved, he shall turn the same over to the Treasurer, who shall forthwith prepare the necessary checks for the payment thereof, which checks shall be signed by the Mayor and the Township Clerk and thereafter countersigned by the Treasurer. After preparing checks for the payment of claims, he shall record them in proper books of account and thereafter mail or otherwise distribute the checks to the claimants.