Borough of Rockaway, NJ Personnel Policies

Borough of Rockaway, NJ

Morris County

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Table of Contents

Table of Contents

Part I, Administrative Legislation
Ch 1 General Provisions
Ch 7 Bills, Payment of
Ch 8 Board Attendance Requirements
Ch 13 Cooperative Pricing Agreement
Ch 17 Court, Joint Municipal
Ch 23 Defense and Indemnification
Ch 26 Environmental Commission
Ch 29 Fines, Disposition of
Ch 33 Fire Department
Ch 39 Health, Board of
Ch 43 Housing Authority
Ch 55 Officers and Employees
Ch 61 Personnel Policies
Ch 61 Art I General Provisions
§ 61-1 Definitions.
§ 61-1.1 Intent; purpose; applicability.
§ 61-2 Basic policy.
§ 61-3 (Reserved)
§ 61-4 Municipal Administrator designated.
§ 61-5 Political activities.
§ 61-6 Conflicts of interest.
§ 61-7 Accident reports.
§ 61-8 Credit for time served in armed forces.
§ 61-9 Emergency response time.
§ 61-9.1 Treatment of Employees.
§ 61-9.2 Conduct of Employees.
§ 61-9.3 Employees to obey laws.
§ 61-9.4 (Reserved)
§ 61-9.5 Americans with Disabilities Act/New Jersey Pregnant Worker’s Fairness Act.
§ 61-9.6 Antidiscrimination; equal employment opportunity.
§ 61-9.7 Smoke-free buildings.
§ 61-9.8 Whistleblower Act.
§ 61-9.9 Workplace safety.
§ 61-9.10 Workplace violence.
Ch 61 Art II Administration
§ 61-10 Changes in policies.
§ 61-11 Distribution of policies; agreement to comply.
§ 61-12 Personnel file to be maintained.
§ 61-13 Contents of personnel file.
§ 61-14 Organization, nature and maintenance of personnel files.
§ 61-15 Entries in personnel files.
§ 61-16 Personnel authorized access to personnel files.
§ 61-16.1 Job description policy.
§ 61-16.2 Posting of employment notices.
Ch 61 Art III Employment Practices
§ 61-17 Applicability; waiver of requirements.
§ 61-18 Creation of new positions.
§ 61-19 Filling of vacancies.
§ 61-20 Advertising vacancies.
§ 61-21 Mayor and Council to approve filling of vacancies.
§ 61-22 Completion of application required.
§ 61-22.1 Interviews.
§ 61-23 Criminal background checks.
§ 61-24 Consideration of applications.
§ 61-25 Selection of applicant; physical examination.
§ 61-26 (Reserved)
§ 61-27 Medical examination form; cost of examination; missing or misstated information in applications.
§ 61-28 Final review.
§ 61-28.1 Job offers.
§ 61-28.2 Acceptances and rejections.
§ 61-29 Employability proof.
§ 61-30 Probationary period.
§ 61-31 Unsuccessful applicants; record retention.
§ 61-32 Applicants for Police Department positions.
§ 61-33 Communication media policy.
§ 61-33.1 (Reserved)
§ 61-33.2 Telephone usage policy.
§ 61-34 Contagious or life threatening illnesses policy.
§ 61-35 Drug and alcohol policy.
§ 61-36 Video surveillance.
§ 61-37 (Reserved)
§ 61-38 Background checks and procedures for candidates; Employees and volunteers.
Ch 61 Art IV Working Time; Attendance on Job
§ 61-39 Time and attendance reports.
§ 61-40 Punctuality required.
§ 61-41 Tardiness.
§ 61-42 Notification of absence required.
§ 61-43 Duty stations to be covered during lunch periods.
§ 61-44 Hours of business.
§ 61-45 Completion of assigned tour of duty.
§ 61-45.1 Volunteer duties during workday.
§ 61-46 Hours of work; regular workweek.
§ 61-47 Early closing and delayed opening policy.
§ 61-48 Dress code policy.
Ch 61 Art V Overtime
§ 61-49 Applicability.
§ 61-50 Prior authorization required.
§ 61-51 Records to be kept.
§ 61-52 Equal time off in lieu of overtime compensation.
§ 61-53 Overtime compensation.
§ 61-54 Rate of pay; emergencies.
Ch 61 Art VI Salaries and Compensation
§ 61-55 Salary and wage ranges.
§ 61-56 Nature of compensation.
§ 61-57 (Reserved)
§ 61-58 Pay periods.
§ 61-59 Borough payroll account.
§ 61-60 Group insurance coverage.
§ 61-61 Workers compensation policy.
§ 61-62 Employees assigned several duties.
§ 61-63 Water Department duty.
Ch 61 Art VII Holidays; Personal Day; Vacation
§ 61-64 Holidays.
§ 61-65 Personal leave days.
§ 61-66 Annual vacation with pay.
§ 61-67 Use of vacation time.
§ 61-68 Holidays occurring during authorized vacation.
§ 61-69 Preference in assignment of vacation periods.
§ 61-70 Reimbursement for unused or unearned vacation time required.
§ 61-71 Extra compensation in lieu of unused vacation time.
Ch 61 Art VIIA All Other Absences
§ 61-72 Classification of absences.
§ 61-73 Bereavement leave.
§ 61-74 Court appearances.
§ 61-75 Jury duty.
§ 61-76 Sick leave.
§ 61-77 Returning to work after sick leave.
§ 61-78 Examination by medical personnel; report.
§ 61-79 Disability arising out of employment.
§ 61-80 Temporary leaves of absence.
§ 61-81 Family and medical leave.
§ 61-82 Military leave.
§ 61-82.1 Domestic violence leave.
Ch 61 Art VIII Retirement
§ 61-83 Availability of information.
§ 61-84 Employees subject to plans.
§ 61-85 Employee contributions.
§ 61-86 Borough's contributions.
§ 61-87 Application for benefits.
§ 61-87.1 Interview of retiring employees.
Ch 61 Art IX Separation
§ 61-88 Voluntary resignation.
§ 61-89 Submission of resignation.
§ 61-90 Interview of resigning Employees.
§ 61-91 Referral of resignations to Mayor and Council.
§ 61-92 Reimbursement of certain expenses.
§ 61-93 Termination by Mayor and Council
§ 61-94 Termination for cause.
§ 61-95 Workforce reductions and layoffs.
Ch 61 Art X Employee Performance Evaluation
§ 61-96 Annual performance evaluations.
§ 61-97 Review of attendance record.
§ 61-98 Letters commending Employees.
Ch 61 Art XI Education, Promotions and Transfers
§ 61-99 Policy.
§ 61-100 Instruction and guidance.
§ 61-101 Courses and training sessions.
§ 61-102 List of skills and special training to be filed.
§ 61-103 Promotions.
§ 61-104 Transfers.
§ 61-105 Transfer without loss of seniority.
§ 61-106 Recommendations for promotions or transfers.
Ch 61 Art XII Grievance Procedure
§ 61-107 (Reserved)
§ 61-108 Initial presentation of grievance; investigation.
§ 61-109 Presentation of grievance to Mayor and Council.
§ 61-110 Documents to be filed.
Ch 61 Art XIII Disciplinary Actions
§ 61-111 Performance expectations; reasons for discipline.
§ 61-112 Disciplinary procedures.
§ 61-113 Forms of actions.
§ 61-114 Appeals.
§ 61-115 Documents to be filed.
Ch 61 Art XIV Employee Complaint Investigation Procedure
§ 61-116 Employee complaints.
§ 61-117 (Reserved)
§ 61-118 (Reserved)
§ 61-119 (Reserved)
§ 61-120 (Reserved)
§ 61-121 (Reserved)
§ 61-122 (Reserved)
§ 61-123 (Reserved)
Ch 61 Art XV (Reserved)
§ 61-124 (Reserved)
Ch 61 Art XVI Meal Reimbursement During Emergency Overtime
§ 61-125 Reimbursement authorized.
§ 61-126 Minimum interval of consecutive hours.
§ 61-127 Predetermined amount of reimbursement.
§ 61-128 Determination of reimbursement during consecutive intervals.
§ 61-129 Payment of reimbursement.
§ 61-130 Granting of time to take meals.
§ 61-131 Payment for time taken to eat meals.
§ 61-132 (Reserved)
Ch 61 Art XVII Harassment Policy
§ 61-133 Harassment prohibited.
§ 61-134 Sexual harassment.
§ 61-135 (Reserved)
§ 61-136 Employee complaint policy.
Ch 61 Art XVIII Driver Criteria Policy
§ 61-137 Valid license required.
§ 61-138 Motor vehicle reports.
§ 61-139 Use of Borough-owned vehicles.
Ch 65 Police Department
Ch 71 (Reserved)
Ch 77 Shade Tree Commission
Part II, General Legislation
Ch 91 Alcoholic Beverages
Ch 95 Amusement Devices
Ch 101 Bicycles, Skateboards and Roller Skates
Ch 105 Buildings, Numbering of
Ch 109 Buildings, Unsafe
Ch 115 Construction Codes, Uniform
Ch 121 Dogs, Cats and Other Animals
Ch 123 Donation Bins
Ch 125 Drug-Free Zones
Ch 131 False Alarms
Ch 135 Firearms
Ch 139 Fire Prevention and Protection
Ch 139A Flood Damage Prevention
Ch 140 Hazardous Materials
Ch 145 Games of Chance
Ch 149 Garbage, Rubbish and Refuse
Ch 153 Grills, Outdoor
Ch 157 Hotels and Motels
Ch 159 Housing
Ch 169 Land Use Administration and Procedures
Ch 170 Land Use Design and Performance Standards
Ch 171 Land Subdivision and Site Plan Review
Ch 172 Zoning
Ch 173 Licenses and Permits
Ch 177 Outdoor Dining
Ch 179 Parks and Recreation Areas
Ch 183 Peace and Good Order
Ch 187 Peddlers, Solicitors and Auctioneers
Ch 193 Poolrooms and Billiard Rooms
Ch 195 Precious Metals and Other Secondhand Goods Dealers
Ch 197 Property Maintenance
Ch 201 Recreation
Ch 203 Recycling
Ch 206 Scrap Metal Dealers
Ch 209 Service Stations
Ch 213 Sewers
Ch 217 Streets and Sidewalks
Ch 221 Swimming Pools
Ch 225 Taxation
Ch 227 Taxicabs
Ch 229 Towing
Ch 231 Trailers and Trailer Parks
Ch 235 Trees
Ch 241 Vehicles and Traffic
Ch 247 Water
Part III, Board of Health Legislation
Ch 252 General Provisions, Board of Health
Ch 257 Day-Care Centers
Ch 261 Health and Sanitation
Appendix
Ch A262 Bylaws of the Borough
Ch A263 Fees
Ch A264 Fire Department Rules and Regulations
Disposition List
Ch DL Disposition List

Public Documents

Chapter 61: Personnel Policies

[HISTORY: Adopted by the Mayor and Council of the Borough of Rockaway 10-14-1971 by Ord. No. 5-71 as Ch. 19 of the 1971 Code of Ordinances; amended in its entirety 12-17-2007 by Ord. No. 26-07. Subsequent amendments noted where applicable.]

GENERAL REFERENCES

Municipal Court — See Ch. 17.

Defense and indemnification — See Ch. 23.

Fire Department — See Ch. 33.

Officers and Employees — See Ch. 55.

Police Department — See Ch. 65.

Chapter 61 : Personnel Policies

Article I General Provisions

§ 61-1 Definitions.

§ 61-1.1 Intent; purpose; applicability.

§ 61-2 Basic policy.

§ 61-3 (Reserved)

§ 61-4 Municipal Administrator designated.

§ 61-5 Political activities.

§ 61-6 Conflicts of interest.

§ 61-7 Accident reports.

§ 61-8 Credit for time served in armed forces.

§ 61-9 Emergency response time.

§ 61-9.1 Treatment of Employees.

§ 61-9.2 Conduct of Employees.

§ 61-9.3 Employees to obey laws.

§ 61-9.4 (Reserved)

§ 61-9.5 Americans with Disabilities Act/New Jersey Pregnant Worker’s Fairness Act.

§ 61-9.6 Antidiscrimination; equal employment opportunity.

§ 61-9.7 Smoke-free buildings.

§ 61-9.8 Whistleblower Act.

§ 61-9.9 Workplace safety.

§ 61-9.10 Workplace violence.

Article II Administration

§ 61-10 Changes in policies.

§ 61-11 Distribution of policies; agreement to comply.

§ 61-12 Personnel file to be maintained.

§ 61-13 Contents of personnel file.

§ 61-14 Organization, nature and maintenance of personnel files.

§ 61-15 Entries in personnel files.

§ 61-16 Personnel authorized access to personnel files.

§ 61-16.1 Job description policy.

§ 61-16.2 Posting of employment notices.

Article III Employment Practices

§ 61-17 Applicability; waiver of requirements.

§ 61-18 Creation of new positions.

§ 61-19 Filling of vacancies.

§ 61-20 Advertising vacancies.

§ 61-21 Mayor and Council to approve filling of vacancies.

§ 61-22 Completion of application required.

§ 61-22.1 Interviews.

§ 61-23 Criminal background checks.

§ 61-24 Consideration of applications.

§ 61-25 Selection of applicant; physical examination.

§ 61-26 (Reserved)

§ 61-27 Medical examination form; cost of examination; missing or misstated information in applications.

§ 61-28 Final review.

§ 61-28.1 Job offers.

§ 61-28.2 Acceptances and rejections.

§ 61-29 Employability proof.

§ 61-30 Probationary period.

§ 61-31 Unsuccessful applicants; record retention.

§ 61-32 Applicants for Police Department positions.

§ 61-33 Communication media policy.

§ 61-33.1 (Reserved)

§ 61-33.2 Telephone usage policy.

§ 61-34 Contagious or life threatening illnesses policy.

§ 61-35 Drug and alcohol policy.

§ 61-36 Video surveillance.

§ 61-37 (Reserved)

§ 61-38 Background checks and procedures for candidates; Employees and volunteers.

Article IV Working Time; Attendance on Job

§ 61-39 Time and attendance reports.

§ 61-40 Punctuality required.

§ 61-41 Tardiness.

§ 61-42 Notification of absence required.

§ 61-43 Duty stations to be covered during lunch periods.

§ 61-44 Hours of business.

§ 61-45 Completion of assigned tour of duty.

§ 61-45.1 Volunteer duties during workday.

§ 61-46 Hours of work; regular workweek.

§ 61-47 Early closing and delayed opening policy.

§ 61-48 Dress code policy.

Article V Overtime

§ 61-49 Applicability.

§ 61-50 Prior authorization required.

§ 61-51 Records to be kept.

§ 61-52 Equal time off in lieu of overtime compensation.

§ 61-53 Overtime compensation.

§ 61-54 Rate of pay; emergencies.

Article VI Salaries and Compensation

§ 61-55 Salary and wage ranges.

§ 61-56 Nature of compensation.

§ 61-57 (Reserved)

§ 61-58 Pay periods.

§ 61-59 Borough payroll account.

§ 61-60 Group insurance coverage.

§ 61-61 Workers compensation policy.

§ 61-62 Employees assigned several duties.

§ 61-63 Water Department duty.

Article VII Holidays; Personal Day; Vacation

§ 61-64 Holidays.

§ 61-65 Personal leave days.

§ 61-66 Annual vacation with pay.

§ 61-67 Use of vacation time.

§ 61-68 Holidays occurring during authorized vacation.

§ 61-69 Preference in assignment of vacation periods.

§ 61-70 Reimbursement for unused or unearned vacation time required.

§ 61-71 Extra compensation in lieu of unused vacation time.

Article VIIA All Other Absences

§ 61-72 Classification of absences.

§ 61-73 Bereavement leave.

§ 61-74 Court appearances.

§ 61-75 Jury duty.

§ 61-76 Sick leave.

§ 61-77 Returning to work after sick leave.

§ 61-78 Examination by medical personnel; report.

§ 61-79 Disability arising out of employment.

§ 61-80 Temporary leaves of absence.

§ 61-81 Family and medical leave.

§ 61-82 Military leave.

§ 61-82.1 Domestic violence leave.

Article VIII Retirement

§ 61-83 Availability of information.

§ 61-84 Employees subject to plans.

§ 61-85 Employee contributions.

§ 61-86 Borough's contributions.

§ 61-87 Application for benefits.

§ 61-87.1 Interview of retiring employees.

Article IX Separation

§ 61-88 Voluntary resignation.

§ 61-89 Submission of resignation.

§ 61-90 Interview of resigning Employees.

§ 61-91 Referral of resignations to Mayor and Council.

§ 61-92 Reimbursement of certain expenses.

§ 61-93 Termination by Mayor and Council

§ 61-94 Termination for cause.

§ 61-95 Workforce reductions and layoffs.

Article X Employee Performance Evaluation

§ 61-96 Annual performance evaluations.

§ 61-97 Review of attendance record.

§ 61-98 Letters commending Employees.

Article XI Education, Promotions and Transfers

§ 61-99 Policy.

§ 61-100 Instruction and guidance.

§ 61-101 Courses and training sessions.

§ 61-102 List of skills and special training to be filed.

§ 61-103 Promotions.

§ 61-104 Transfers.

§ 61-105 Transfer without loss of seniority.

§ 61-106 Recommendations for promotions or transfers.

Article XII Grievance Procedure

§ 61-107 (Reserved)

§ 61-108 Initial presentation of grievance; investigation.

§ 61-109 Presentation of grievance to Mayor and Council.

§ 61-110 Documents to be filed.

Article XIII Disciplinary Actions

§ 61-111 Performance expectations; reasons for discipline.

§ 61-112 Disciplinary procedures.

§ 61-113 Forms of actions.

§ 61-114 Appeals.

§ 61-115 Documents to be filed.

Article XIV Employee Complaint Investigation Procedure

§ 61-116 Employee complaints.

§ 61-117 (Reserved)

§ 61-118 (Reserved)

§ 61-119 (Reserved)

§ 61-120 (Reserved)

§ 61-121 (Reserved)

§ 61-122 (Reserved)

§ 61-123 (Reserved)

Article XV (Reserved)

§ 61-124 (Reserved)

Article XVI Meal Reimbursement During Emergency Overtime

§ 61-125 Reimbursement authorized.

§ 61-126 Minimum interval of consecutive hours.

§ 61-127 Predetermined amount of reimbursement.

§ 61-128 Determination of reimbursement during consecutive intervals.

§ 61-129 Payment of reimbursement.

§ 61-130 Granting of time to take meals.

§ 61-131 Payment for time taken to eat meals.

§ 61-132 (Reserved)

Article XVII Harassment Policy

§ 61-133 Harassment prohibited.

§ 61-134 Sexual harassment.

§ 61-135 (Reserved)

§ 61-136 Employee complaint policy.

Article XVIII Driver Criteria Policy

§ 61-137 Valid license required.

§ 61-138 Motor vehicle reports.

§ 61-139 Use of Borough-owned vehicles.