The position of Borough Manager is hereby created.
The position is subject to the following provisions:
A. The Borough Manager shall be appointed by a majority
of all members of Council.
[Amended 7-18-2005 by Ord. No. 1004]
B. Council shall fix the compensation of the Borough
Manager.
C. Council may enter into an employment agreement with
the Borough Manager setting forth the terms and conditions of employment.
However, he/she shall, at all times, serve at the pleasure of the
Borough Council and may be removed at any time by a majority vote
by Borough Council; provided at least 30 days before such removal
is to become effective, the Council shall furnish the Borough Manager
with a written statement setting forth its intentions to remove him/her.
D. The Borough Manager is hereby precluded and prohibited
from accepting any personal gifts or gratuities in any amount or any
personal discounted purchases from any individual or corporation which
sells, supplies or markets equipment, goods or services to the Borough
or who, at any time hereafter, may sell or supply equipment, goods
or services to the Borough.
E. The Borough Manager is precluded from obtaining any
outside employment except under the following circumstances:
(1) The outside employment will not in any fashion interfere
with his/her functioning as Borough Manager or conflict with his/her
attendance at Borough Council meetings, regular or special or committee
meetings.
(2) Prior approval must be obtained from Borough Council.
F. The Borough Manager shall hold no other paid position
within the Borough organization.
The Borough Manager shall be chosen solely on
the basis of administrative and executive abilities. Special attention
will be paid to training and/or experience in municipal management
or reference made to the duties of the office as hereinafter set forth.
The Borough Manager will not be required to be a resident of the Borough
unless Council so specifies.
The Borough Manager, before taking office and
each year thereafter, shall provide to the Borough a fidelity bond
with a corporation licensed to do business in the Commonwealth of
Pennsylvania as surety, in the amount of $250,000. Said bond shall
be conditioned upon the faithful performance of the Borough Manager's
duties. The premium of said bond to be paid by the Borough.
The Borough Manager shall be the chief administrative
officer of the Borough and he/she shall be responsible to the Borough
Council as a whole for the proper and efficient administration of
the affairs of the Borough. The Borough Manager will also serve as
the Borough Secretary for the purpose of attesting and affixing the
Borough Seal to any and all documents executed by the Borough which
require such authentication. The Borough Manager shall be charged
with enforcement of all laws and ordinances within the Borough insofar
as the enforcement is within the power of the Borough and has not
been delegated by ordinance or resolution to other employees. The
Borough Manager's power and duties shall extend to the general management
of all Borough business not expressly by statute or ordinance imposed
or conferred upon other Borough officers or employees.
The powers and duties of the Borough Manager
shall include the following:
A. Be responsible to the Council for carrying out all
policies and programs established by Council.
B. The Borough Manager shall supervise the work of all
municipal employees, except the Police Department, either directly
or through supervisory personnel except where otherwise provided by
law.
[Amended 7-18-2005 by Ord. No. 1004]
C. When deemed necessary for the good of the Borough,
suspend or discipline any employees under the Borough Manager's supervision,
provided that all contracts and provisions of the personnel manual
are strictly followed; provided that persons covered by the civil
service provision of the Borough Code shall be suspended or disciplined
in accordance with such provisions; provided further that the Borough
Manager shall report to the Borough Council any action taken by authority
of this section at the next meeting thereafter.
D. The Borough Manager shall prepare and submit to Council
a budget for the next fiscal year with an explanatory budget message.
The budget message shall provide in a narrative form information concerning
the fiscal plan emphasizing the significant changes in revenues and/or
expenditures and any specific programs or projects in the budget.
The Borough Manager shall submit a budget to Borough Council by October
15 of each year.
[Amended 7-18-2005 by Ord. No. 1004]
E. The Borough Manager shall recommend to the Borough
Council a schedule of compensation for each appointed office and position
in the Borough's service.
F. The Borough Manager shall attend all meetings of the
Borough Council with the right to take part in the discussions. The
Borough Manager shall receive notice of all special meetings of Council
and its committees and attend at Council's request.
G. The Borough Manager shall prepare the agenda for each
meeting of Council and supply facts pertinent thereto.
H. The Borough Manager shall state a Borough Manager's
Report at the business meeting of the Borough Council providing information
as to the conduct of the Borough's affairs and condition of the Borough's
finances and make such other reports as the Borough Council requests
with recommendations to the Borough Council as the Borough Manager
may deem necessary.
I. The Borough Manager shall submit to Borough Council
as soon as possible at the close of the fiscal year, or at any time
during the year at the request of any member of Council, a complete
report on the finances and an annual report including all ordinances
passed, grants submitted and their status, an employee report including
overtime and salaries received and a statement of the Borough assets,
or any subreport thereof. When the Borough Council has a complete
audit performed on the Borough's finances, the Borough Manager will
cooperate fully and completely with the Auditors in providing them
information necessary for the completion of the audit.
J. The Borough Manager, in conjunction with the preparation
of the yearly budget, shall prepare or update a five-year capital
improvement plan for the Borough, as Council dictates. The fiscal
plan and capital improvement plan will set forth the proposals in
increments of two years and five years. Such plans shall be presented
annually to the Council for its review and adoption.
[Amended 7-18-2005 by Ord. No. 1004]
K. The Borough Manager may make capital purchases not
to exceed $3,999.99 per item, providing the Borough Manager advises
Borough Council of each such purchase. The Borough Manager shall have
the power to purchase ordinary maintenance supplies and equipment
for use of the Borough, subject to the bidding provision of the Borough.
The Borough Manager shall see that the provisions of all franchises,
leases, permits and privileges granted by the Borough are observed.
[Amended 7-18-2005 by Ord. No. 1004]
L. The Borough Manager shall administer and ensure proper
compliance and execution of all legal contracts duly entered into
by Council on behalf of the Borough.
M. The Borough Manager shall see that all monies owed
the Borough are promptly paid and that proper proceedings are taken
for the security and collection of all the Borough's claims.
N. The Borough Manager shall keep a current inventory
showing all real and personal property of the Borough and its maintenance
of all such property, including equipment, buildings, parks and other
Borough property which is not by statute, ordinance or resolution
assigned to some other officer for care or control.
O. The Borough Manager shall be responsible to ensure
proper maintenance of all Borough equipment, grounds and facilities
and to ensure reasonable security precautions are taken with same.
P. The Borough Manager shall cooperate with Borough Council
at all times and in all matters so that the best interest of the general
public may be maintained.
Q. All complaints regarding services or personnel of
the Borough not otherwise referred shall be referred to the Borough
Manager. He/she, or an officer designated by him/her, shall investigate
and dispose of such complaints in accordance with the Personnel Manual and the Borough Manager shall report thereon to Council.
In the event that a complaint is referred to the Borough Manager for
personnel not under his/her supervision, the complaint will immediately
be referred by the Borough Manager to the appropriate supervisory
personnel.
R. The Borough Manager shall provide, if requested, a
monthly financial report to the Council which will include up-to-date
budgetary figures of expenses and revenues.
[Amended 7-18-2005 by Ord. No. 1004]
S. In the absence of a systems administrator, the Borough
Manager will act as such and will be responsible for overseeing the
computer hardware, software, networking environment and appropriate
use of all Borough-owned, -leased, and -operated equipment.
The Borough Manager shall be considered the
chief financial officer for the pension plan and is hereby authorized
to coexecute all documents in connection therewith along with the
Chair of the Pension Committee; however, the Borough Council will
retain ultimate authority for the administration of the Borough's
pension plans and must approve all withdrawals from said plan. The
Borough Manager shall provide Borough Council an annual audit of pension
funds each January including all withdrawals.
The Borough Manager shall further exercise all
powers and perform all duties of a nonlegislative and nonjudicial
nature that the Mayor of the Borough of Edgewood may, subject to the
approval of the Council through its President, delegate to him/her
in writing from time to time, and the Mayor is hereby authorized to
delegate to the Borough Manager such powers and duties.
The Borough Manager shall be given authorization
to utilize the services of the Borough Solicitor, Engineer and other
approved consultants on an as-needed basis to conduct Borough-related
routine business, or Council-approved projects.
If the Borough Manager becomes ill or needs
to be absent from the Borough for any period of time, he/she shall
designate a qualified member of his/her staff who shall perform the
duties of the Borough Manager during his/her absence or disability.
The person so designated shall not perform these duties for a period
longer than two weeks without the approval of Borough Council. Council,
by a majority vote, may, at any time, revoke such designation and
appoint a qualified employee to serve as Acting Borough Manager.