City of Latrobe, PA
Westmoreland County
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Table of Contents
Table of Contents
[Amended 12-3-2004 by Ord. No. 2004-17[1]]
A. 
The administrative services of the City shall be under the Manager and be comprised of the following departments and heads thereof, and such other departments and heads as may be created by amendments to this code:
Department
Head
Department of Administration and Finance
Director
Department of Fire
Director
Department of Police
Director
Department of Development and Planning
Director
Department of Public Works
Director
Department of Tax Revenue
Director
B. 
Council may, from time to time, in order to provide for a more efficient operation of municipal government, combine various departments under a single department director or, alternatively, may combine the position of a department director with the office of City Manager.
[1]
Editor's Note: This ordinance also established that the City Manager shall also be the Director of the Department of Tax Revenue and the Director of the Department of Development and Planning and that all three positions shall be vested in and held by the City Manager.
[Amended 8-14-2000 by Ord. No. 2000-13]
A. 
All department directors shall be recommended by the Manager but appointed by the Council and shall serve at the Council's pleasure. Department directors shall be chosen solely on the basis of executive, administrative and technical qualifications as are pertinent to the function, duties and operations of their respective departments and as are prescribed by law. The City Manager, all directors and such other persons as Council may determine from time to time shall, to the extent permitted by applicable federal and state laws, rules and regulations, be confidential employees and shall not be members of any collective bargaining unit within the city.
B. 
Council of the City of Latrobe may, from time to time, adopt, amend and revise job descriptions for any and all employees of the City of Latrobe, including departmental directors. The job description may include, among other things, a statement of the job, job functions, required knowledge, skills and abilities, minimum training and experience and required licenses. A job description adopted for any department director shall be read in pari materia with § 3-18, Duties, and shall be read to supplement rather than supplant the specific duties set forth in § 3-18. To the extent that a job description is in conflict with a specific duty set forth in § 3-18, the provisions of a specific duty shall prevail.
Department directors, under the directions of the Manager shall:
A. 
Direct personally and through subordinates the performance of all functions, duties and operations assigned to and required of the department and its subordinate units by law, the Charter or ordinance and such other activities as may be required by the Manager and Council which are not in conflict with law, the Charter or ordinance.
B. 
Develop and prescribe the internal organization of the department and its subordinate units, subject to the approval of the Manager and City Council and in accordance with applicable provisions of law, the Charter or ordinance.
C. 
Assign duties and responsibilities to subordinate officers and employees within the department and modify those assignments consistent with and in response to the changing exigencies of service.
D. 
Develop and prescribe, in written form, an administrative manual for the department, subject to the approval of the Manager and Council.
E. 
Prepare and submit departmental budget requests in accordance with schedules, forms and policies as prescribed by the Manager or Council.
F. 
Prepare and submit reports prescribed by the Manager and Council.
G. 
Cooperate with and furnish to any department or unit of the city any information, service, labor, material and equipment that may be necessary to perform a municipal function.
H. 
Be aware of and coordinate the activities of the department with appropriate area-wide, regional and intergovernmental programs; keep the Manager informed of the activities and policies of such programs as they affect the department of the municipality; and make analyses and recommendations regarding such activities and policies when appropriate.
I. 
Administer and evaluate intergovernmental contracts and agreements as these relate to departmental functions. No department head shall have the authority to enter into any contract which shall bind the city without approval of Council.
J. 
Develop and maintain appropriate internal administrative and budgetary controls and productivity and performance standards to assure maximum levels of quality and quantity of service within budgetary limitation.
K. 
Keep abreast of developments in administrative policies, management techniques and technological advances and make recommendations to the Manager concerning councilmanic action or administrative regulations for the utilization of those policies, techniques and technologies deemed to be in the best interest of the department and city.
L. 
Keep abreast of all laws and municipal ordinances and administrative regulations relating to the functions of the department.
M. 
Serve as a member of any committee or as a staff officer or provide staff services to any authority, board or commission to which the department director may be assigned by the Manager or this chapter.
N. 
Develop personnel planning and employee development policies for the department, including the planning and execution of appropriate training and education programs.
O. 
Establish and enforce rules and regulations for the use of municipal facilities and services and issue such licenses and permits as may be required by ordinance.
P. 
Develop and recommend to the Manager rate structures for those services for which user fees are charged.
Q. 
Provide information and assistance to the Council in the research and formulation of legislation.
R. 
Attend regular meetings of City Council.
S. 
Perform such other duties as assigned by the City Manager.
A. 
Function. The Fire Department shall be responsible for the protection of the health, safety and welfare of the citizens of Latrobe and providing assistance to the areas surrounding thereto upon request or by mutual agreement.
B. 
Department director. The Fire Department shall be headed by a Fire Chief who shall be responsible to the Manager for the performance of the function of the Department.
C. 
Duties. The duties of the Department shall include, but not be limited to:
(1) 
Preventing and extinguishing fires.
(2) 
Identifying, removing and controlling fire hazards.
(3) 
Enforcing laws, ordinances, rules and regulations relating to fires and fire hazards under the Fire Department's jurisdiction.
(4) 
Maintaining records relating to fires and fire hazards.
(5) 
Conducting investigations, in cooperation with appropriate police authorities, into suspected crimes relating to fire.
(6) 
Maintaining Fire Department vehicles.
(7) 
Developing and conducting community relations and education programs.
(8) 
Operating and maintaining the fire radio, fire alarm and other components of the fire emergency communication system, except to the extent that these functions are performed by another department.
(9) 
Maintaining records and logs relating to radio and the emergency communication system as required by law.
(10) 
Maintaining quarters which house equipment, including cleaning and painting interior.
A. 
Function. The Police Department shall be responsible for the protection of persons and property within the city against crime.
B. 
Department director. The Police Department shall be headed by a Chief of Police who shall be responsible to the Manager for the performance of the function of the Department.
C. 
Duties. The duties of the Department shall include, but not be limited to:
(1) 
Preventing crimes against persons and property.
(2) 
Enforcing all laws and ordinances.
(3) 
Detecting and apprehending offenders and suspected persons.
(4) 
Maintaining records and files of crimes and criminals.
(5) 
Enforcing all appropriate laws within the jurisdiction of the Police Department, including traffic laws and traffic ordinances.
(6) 
Operating facilities for the safekeeping of prisoners.
(7) 
Developing and conducting community relations and education programs.
(8) 
Operating and maintaining the police radio and other municipal radio and emergency communication system as may be assigned to the Department by the Manager.
(9) 
Maintaining records and logs relating to radio and emergency communication systems as required by law.
(10) 
Entering into cooperative working agreements with other law enforcement agencies with the approval of Council.
A. 
Function. The Planning and Development Department shall be responsible for the preparation of short- and long-range planning and community development programs, code enforcement, zoning and coordination of planning.
B. 
Department director. The Planning and Development Department shall be headed by a director who shall be responsible to the Manager for the performance of the function of the Department.
C. 
Duties. The duties of the Department shall include, but not be limited to:
(1) 
Performing the various duties and exercise the several powers as prescribed by law.
(2) 
Coordinating the preparation, review and maintenance of the Comprehensive Plan of the City, including data collection, mapping and analysis.
(3) 
Assisting the Director of the Administration and Finance Department in the development of long-range fiscal plans.
(4) 
Enforcing zoning, subdivision, building, electrical, plumbing, heating, housing, demolition and such other related structure and land use codes as may be enacted by law or ordinance.
(5) 
Issuing such licenses and permits as may be required by law or ordinance.
(6) 
Coordinating all local physical and economic development programs within the city and, as required, with other governmental units.
A. 
Function. The Public Works Department shall be responsible for the design, construction, operation and maintenance of those physical structures, facilities and improvements that are owned and/or maintained by the city to house governmental functions and to provide highway maintenance, solid waste disposal and similar operations and services.
B. 
Department director. The Public Works Department shall be headed by a director who shall be responsible to the Manager for the performance of the function of the Department.
C. 
Duties. The duties of the Department shall include, but not be limited to:
(1) 
Constructing and maintaining the streets, bridges, curbs and gutters under the jurisdiction of the city, including the provision of street cleaning, snow removal and ice control services.
(2) 
Constructing and maintaining storm sewer structures, facilities and appurtenances.
(3) 
Installing and maintaining traffic control devices and directional signs and signals, street name signs and parking meters.
(4) 
Providing for the collection and disposal of solid waste.
(5) 
Maintaining and providing for custodial service for all municipal buildings and other city property.
(6) 
Providing for inspection and related procedures to assure proper maintenance and repair of sidewalks in accordance with municipal ordinances.
(7) 
Repairing and maintaining all municipal vehicles, except those vehicles whose repair and maintenance is specifically provided for elsewhere in this Code.
(8) 
Planning, developing, designing and administering in cooperation with other appropriate departments and agencies of other governments expansion and modification of facilities for which the Department is responsible.
A. 
Function. The Administration and Finance Department shall be responsible for performing staff functions for the Manager and assisting departments and other units of the city, in carrying out their duties. The Department shall be responsible for the administration of activities pertaining to the receipt, expenditure, accounting, investment, custody and control of municipal funds and assets, except to the extent that such activities are expressly charged by law, the Charter or ordinance to any other municipal unit
B. 
Department Director. The Administration and Finance Department shall be headed by a director who shall be responsible to the Manager for the performance of the function of the department.
C. 
Duties. The duties of the Director shall include, but not be limited to:
(1) 
Making recommendations to the City Manager for the administration of the personnel system of the municipality, subject to the provisions of law, the Charter or ordinance, including such matters as:
(a) 
Recommending and maintaining the position classification and pay plans.
(b) 
Recommending and maintaining the personnel rules and regulations.
(c) 
Assisting departments in developing and conducting employee training and development programs.
(d) 
Assisting departments in preparing personnel planning programs.
(e) 
Serving as secretary to the Manager.
(f) 
Maintaining records reflecting all aspects of the service of municipal employees.
(2) 
Providing assistance to the Manager in the development of operating budgets, long-term fiscal programs and related budgetary and administrative analysis, including:
(a) 
Maintaining budget expenditure control during the course of the fiscal year and keeping the Manager informed on the progress and developments of plans, policies and programs as they relate to the budget.
(b) 
Reviewing, analyzing and recommending improvements in the administrative organization and procedures throughout the municipality.
(c) 
Assisting departments and other units of the municipality in the development of administrative manuals and in the solution of administrative and organizational problems.
(d) 
Performing such research and studies as the Manager may direct.
(3) 
Financial duties, including:
(a) 
Preaudit, in accordance with generally accepted principles of governmental auditing, fiscal actions of all municipal units.
(b) 
Maintaining all financial records and disbursing all payments for authorized expenditures.
(c) 
Providing information and assistance to the Manager for the prudent investment of moneys.
(d) 
Providing custody of fidelity bonds of officers and employees, except his or her own, which shall be in the custody of the Manager, and providing custody of all deeds, mortgages, contracts, judgments, notes, debts, securities, bonds, insurance policies and other forms of negotiable instruments owned by the municipality.
(e) 
Supervising the lease, rental, sale or other use of the property not used by other municipal units.
(f) 
Administering the purchasing system subject to the provisions of law, the Charter or ordinance, including such matters as:
[1] 
Preparing and evaluating standards and specification for materials, services and equipment.
[2] 
Purchasing materials, services and equipment for the municipality.
[3] 
Storing materials and equipment not delivered directly to the departments and other units of the municipality.
[4] 
Maintaining an inventory control system for all real and personal property.
[5] 
Determining whether materials, services and equipment purchased meet specifications.
(4) 
Administrative duties, including:
(a) 
Recording, keeping and maintaining the minutes and records of regular and special Council meetings.
(b) 
Supervising and administering the custody of resolutions and ordinances.
(c) 
Administering the mailing and distribution of notices and agendas.
(d) 
Collecting and receiving other moneys and funds as may be authorized and directed by Council.
(e) 
Maintaining and issuing all official correspondence of the city.
A. 
Function. The Tax Revenue Department shall be responsible for the administration of activities pertaining to the receipt and control of tax revenues, except to the extent that such activities are expressly charged by law, the charter or ordinance to any other municipal unit.
B. 
Department director. The Tax Revenue Department shall be headed by a director who shall be responsible to the Manager for the performance of the function of the Department. The Tax Collector duties will be in the Department. The City Manager may also hold the office of Director of Tax Revenue as approved by City Council. In such case, the Director of Tax Revenue shall report directly to City Council.
C. 
Duties. The duties of the Director shall include, but not be limited to:
(1) 
Collecting and receiving all taxes receivable by the city or authorizing other municipal units to do so under prescribed procedures.
(2) 
Developing all tax rolls which are not prepared by other political subdivisions of the commonwealth.
(3) 
Administering a system for the collection of municipal tax claims and liens in accordance with law.
(4) 
Maintaining a uniform reporting system of accounting in accordance with generally accepted principles of governmental accounting.
(5) 
Preparing moneys for deposit in depositories authorized by ordinance.
(6) 
Collecting and receiving other moneys and funds as may be authorized and directed by Council.