[Amended 12-3-2004 by Ord. No. 2004-17[1]]
A.
The administrative services of the City shall be under
the Manager and be comprised of the following departments and heads
thereof, and such other departments and heads as may be created by
amendments to this code:
|
Department
|
Head
|
|---|---|
|
Department of Administration and Finance
|
Director
|
|
Department of Fire
|
Director
|
|
Department of Police
|
Director
|
|
Department of Development and Planning
|
Director
|
|
Department of Public Works
|
Director
|
|
Department of Tax Revenue
|
Director
|
B.
Council may, from time to time, in order to provide
for a more efficient operation of municipal government, combine various
departments under a single department director or, alternatively,
may combine the position of a department director with the office
of City Manager.
[1]
Editor's Note: This ordinance also established
that the City Manager shall also be the Director of the Department
of Tax Revenue and the Director of the Department of Development and
Planning and that all three positions shall be vested in and held
by the City Manager.
[Amended 8-14-2000 by Ord. No. 2000-13]
A.
All department directors shall be recommended by the
Manager but appointed by the Council and shall serve at the Council's
pleasure. Department directors shall be chosen solely on the basis
of executive, administrative and technical qualifications as are pertinent
to the function, duties and operations of their respective departments
and as are prescribed by law. The City Manager, all directors and
such other persons as Council may determine from time to time shall,
to the extent permitted by applicable federal and state laws, rules
and regulations, be confidential employees and shall not be members
of any collective bargaining unit within the city.
B.
Council of the City of Latrobe may, from time to time, adopt, amend and revise job descriptions for any and all employees of the City of Latrobe, including departmental directors. The job description may include, among other things, a statement of the job, job functions, required knowledge, skills and abilities, minimum training and experience and required licenses. A job description adopted for any department director shall be read in pari materia with § 3-18, Duties, and shall be read to supplement rather than supplant the specific duties set forth in § 3-18. To the extent that a job description is in conflict with a specific duty set forth in § 3-18, the provisions of a specific duty shall prevail.
Department directors, under the directions of
the Manager shall:
A.
Direct personally and through subordinates the performance
of all functions, duties and operations assigned to and required of
the department and its subordinate units by law, the Charter or ordinance
and such other activities as may be required by the Manager and Council
which are not in conflict with law, the Charter or ordinance.
B.
Develop and prescribe the internal organization of
the department and its subordinate units, subject to the approval
of the Manager and City Council and in accordance with applicable
provisions of law, the Charter or ordinance.
C.
Assign duties and responsibilities to subordinate
officers and employees within the department and modify those assignments
consistent with and in response to the changing exigencies of service.
D.
Develop and prescribe, in written form, an administrative
manual for the department, subject to the approval of the Manager
and Council.
E.
Prepare and submit departmental budget requests in
accordance with schedules, forms and policies as prescribed by the
Manager or Council.
F.
Prepare and submit reports prescribed by the Manager
and Council.
G.
Cooperate with and furnish to any department or unit
of the city any information, service, labor, material and equipment
that may be necessary to perform a municipal function.
H.
Be aware of and coordinate the activities of the department
with appropriate area-wide, regional and intergovernmental programs;
keep the Manager informed of the activities and policies of such programs
as they affect the department of the municipality; and make analyses
and recommendations regarding such activities and policies when appropriate.
I.
Administer and evaluate intergovernmental contracts
and agreements as these relate to departmental functions. No department
head shall have the authority to enter into any contract which shall
bind the city without approval of Council.
J.
Develop and maintain appropriate internal administrative
and budgetary controls and productivity and performance standards
to assure maximum levels of quality and quantity of service within
budgetary limitation.
K.
Keep abreast of developments in administrative policies,
management techniques and technological advances and make recommendations
to the Manager concerning councilmanic action or administrative regulations
for the utilization of those policies, techniques and technologies
deemed to be in the best interest of the department and city.
L.
Keep abreast of all laws and municipal ordinances
and administrative regulations relating to the functions of the department.
M.
Serve as a member of any committee or as a staff officer
or provide staff services to any authority, board or commission to
which the department director may be assigned by the Manager or this
chapter.
N.
Develop personnel planning and employee development
policies for the department, including the planning and execution
of appropriate training and education programs.
O.
Establish and enforce rules and regulations for the
use of municipal facilities and services and issue such licenses and
permits as may be required by ordinance.
P.
Develop and recommend to the Manager rate structures
for those services for which user fees are charged.
Q.
Provide information and assistance to the Council
in the research and formulation of legislation.
R.
Attend regular meetings of City Council.
S.
Perform such other duties as assigned by the City
Manager.
A.
Function. The Fire Department shall be responsible
for the protection of the health, safety and welfare of the citizens
of Latrobe and providing assistance to the areas surrounding thereto
upon request or by mutual agreement.
B.
Department director. The Fire Department shall be
headed by a Fire Chief who shall be responsible to the Manager for
the performance of the function of the Department.
C.
Duties. The duties of the Department shall include,
but not be limited to:
(1)
Preventing and extinguishing fires.
(2)
Identifying, removing and controlling fire hazards.
(3)
Enforcing laws, ordinances, rules and regulations
relating to fires and fire hazards under the Fire Department's jurisdiction.
(4)
Maintaining records relating to fires and fire hazards.
(5)
Conducting investigations, in cooperation with appropriate
police authorities, into suspected crimes relating to fire.
(6)
Maintaining Fire Department vehicles.
(7)
Developing and conducting community relations and
education programs.
(8)
Operating and maintaining the fire radio, fire alarm
and other components of the fire emergency communication system, except
to the extent that these functions are performed by another department.
(9)
Maintaining records and logs relating to radio and
the emergency communication system as required by law.
(10)
Maintaining quarters which house equipment, including
cleaning and painting interior.
A.
Function. The Police Department shall be responsible
for the protection of persons and property within the city against
crime.
B.
Department director. The Police Department shall be
headed by a Chief of Police who shall be responsible to the Manager
for the performance of the function of the Department.
C.
Duties. The duties of the Department shall include,
but not be limited to:
(1)
Preventing crimes against persons and property.
(2)
Enforcing all laws and ordinances.
(3)
Detecting and apprehending offenders and suspected
persons.
(4)
Maintaining records and files of crimes and criminals.
(5)
Enforcing all appropriate laws within the jurisdiction
of the Police Department, including traffic laws and traffic ordinances.
(6)
Operating facilities for the safekeeping of prisoners.
(7)
Developing and conducting community relations and
education programs.
(8)
Operating and maintaining the police radio and other
municipal radio and emergency communication system as may be assigned
to the Department by the Manager.
(9)
Maintaining records and logs relating to radio and
emergency communication systems as required by law.
(10)
Entering into cooperative working agreements with
other law enforcement agencies with the approval of Council.
[Added 3-14-2022 by Ord. No. 2022-1]
A.
Function. The Auxiliary Police shall serve in assistance to the City
of Latrobe Police Department and the City of Latrobe Volunteer Fire
Department.
B.
Oversight. The Auxiliary Police shall be overseen by the Chief of
Police. The Chief of Police shall supervise all functions, activities,
and operations of the Auxiliary Police, including, but not limited
to, expenditures within the organization.
A.
Function. The Planning and Development Department
shall be responsible for the preparation of short- and long-range
planning and community development programs, code enforcement, zoning
and coordination of planning.
B.
Department director. The Planning and Development
Department shall be headed by a director who shall be responsible
to the Manager for the performance of the function of the Department.
C.
Duties. The duties of the Department shall include,
but not be limited to:
(1)
Performing the various duties and exercise the several
powers as prescribed by law.
(2)
Coordinating the preparation, review and maintenance
of the Comprehensive Plan of the City, including data collection,
mapping and analysis.
(3)
Assisting the Director of the Administration and Finance
Department in the development of long-range fiscal plans.
(4)
Enforcing zoning, subdivision, building, electrical,
plumbing, heating, housing, demolition and such other related structure
and land use codes as may be enacted by law or ordinance.
(5)
Issuing such licenses and permits as may be required
by law or ordinance.
(6)
Coordinating all local physical and economic development
programs within the city and, as required, with other governmental
units.
A.
Function. The Public Works Department shall be responsible
for the design, construction, operation and maintenance of those physical
structures, facilities and improvements that are owned and/or maintained
by the city to house governmental functions and to provide highway
maintenance, solid waste disposal and similar operations and services.
B.
Department director. The Public Works Department shall
be headed by a director who shall be responsible to the Manager for
the performance of the function of the Department.
C.
Duties. The duties of the Department shall include,
but not be limited to:
(1)
Constructing and maintaining the streets, bridges,
curbs and gutters under the jurisdiction of the city, including the
provision of street cleaning, snow removal and ice control services.
(2)
Constructing and maintaining storm sewer structures,
facilities and appurtenances.
(3)
Installing and maintaining traffic control devices
and directional signs and signals, street name signs and parking meters.
(4)
Providing for the collection and disposal of solid
waste.
(5)
Maintaining and providing for custodial service for
all municipal buildings and other city property.
(6)
Providing for inspection and related procedures to
assure proper maintenance and repair of sidewalks in accordance with
municipal ordinances.
(7)
Repairing and maintaining all municipal vehicles,
except those vehicles whose repair and maintenance is specifically
provided for elsewhere in this Code.
(8)
Planning, developing, designing and administering
in cooperation with other appropriate departments and agencies of
other governments expansion and modification of facilities for which
the Department is responsible.
[Added 4-13-2020 by Ord. No. 2020-7]
A.
Function.
The Stormwater Management Department shall be responsible for the
planning, development, maintenance, and administration of the City's
stormwater infrastructure, plans and programs and the City's Municipal
Separate Stormwater System Program.
B.
Depth
anent director. The Stormwater Management Department shall be headed
by a director who shall be responsible to the Manager for the performance
of the function of the Department.
C.
Duties.
The duties of the Department shall include, but not be limited to:
(1)
Plan
for, develop and maintain the City's stormwater infrastructure.
(2)
Administer
stormwater reduction, pollution reduction and water quality control
plans and programs in compliance with federal, state and local regulations
and standards.
(3)
Administer
and enforce the City's Municipal Separate Storm Sewer System (MS4)
Program and permit and all City storm sewer system rules, regulations
and ordinances.
(4)
Monitor,
inspect and complete all governmental reports concerning the storm
sewer system.
(5)
Recommend
to the Manager all necessary storm sewer system protocols, guidelines
and regulations.
(6)
Develop
and implement best management practices to reduce stormwater on City-owned
properties.
(7)
Administer
the City's Municipal Separate Stormwater System Program, including
invoicing and collecting on the related annual fees, maintain all
financial records for program income and expenses, and develop an
annual budget for the program.
(8)
Develop,
plan, and coordinate public education and outreach programs involving
the stormwater reduction, pollution. reduction, and water quality
goals of the City, including conducting awareness workshops and presentations.
A.
Function. The Administration and Finance Department
shall be responsible for performing staff functions for the Manager
and assisting departments and other units of the city, in carrying
out their duties. The Department shall be responsible for the administration
of activities pertaining to the receipt, expenditure, accounting,
investment, custody and control of municipal funds and assets, except
to the extent that such activities are expressly charged by law, the
Charter or ordinance to any other municipal unit
B.
Department Director. The Administration and Finance
Department shall be headed by a director who shall be responsible
to the Manager for the performance of the function of the department.
C.
Duties. The duties of the Director shall include,
but not be limited to:
(1)
Making recommendations to the City Manager for the
administration of the personnel system of the municipality, subject
to the provisions of law, the Charter or ordinance, including such
matters as:
(a)
Recommending and maintaining the position classification
and pay plans.
(b)
Recommending and maintaining the personnel rules and
regulations.
(c)
Assisting departments in developing and conducting
employee training and development programs.
(d)
Assisting departments in preparing personnel planning
programs.
(e)
Serving as secretary to the Manager.
(f)
Maintaining records reflecting all aspects of the
service of municipal employees.
(2)
Providing assistance to the Manager in the development
of operating budgets, long-term fiscal programs and related budgetary
and administrative analysis, including:
(a)
Maintaining budget expenditure control during the
course of the fiscal year and keeping the Manager informed on the
progress and developments of plans, policies and programs as they
relate to the budget.
(b)
Reviewing, analyzing and recommending improvements
in the administrative organization and procedures throughout the municipality.
(c)
Assisting departments and other units of the municipality
in the development of administrative manuals and in the solution of
administrative and organizational problems.
(d)
Performing such research and studies as the Manager
may direct.
(3)
Financial duties, including:
(a)
Preaudit, in accordance with generally accepted principles
of governmental auditing, fiscal actions of all municipal units.
(b)
Maintaining all financial records and disbursing all
payments for authorized expenditures.
(c)
Providing information and assistance to the Manager
for the prudent investment of moneys.
(d)
Providing custody of fidelity bonds of officers and
employees, except his or her own, which shall be in the custody of
the Manager, and providing custody of all deeds, mortgages, contracts,
judgments, notes, debts, securities, bonds, insurance policies and
other forms of negotiable instruments owned by the municipality.
(e)
Supervising the lease, rental, sale or other use of
the property not used by other municipal units.
(f)
Administering the purchasing system subject to the
provisions of law, the Charter or ordinance, including such matters
as:
[1]
Preparing and evaluating standards and specification
for materials, services and equipment.
[2]
Purchasing materials, services and equipment
for the municipality.
[3]
Storing materials and equipment not delivered
directly to the departments and other units of the municipality.
[4]
Maintaining an inventory control system for
all real and personal property.
[5]
Determining whether materials, services and
equipment purchased meet specifications.
(4)
Administrative duties, including:
(a)
Recording, keeping and maintaining the minutes and
records of regular and special Council meetings.
(b)
Supervising and administering the custody of resolutions
and ordinances.
(c)
Administering the mailing and distribution of notices
and agendas.
(d)
Collecting and receiving other moneys and funds as
may be authorized and directed by Council.
(e)
Maintaining and issuing all official correspondence
of the city.
A.
Function. The Tax Revenue Department shall be responsible
for the administration of activities pertaining to the receipt and
control of tax revenues, except to the extent that such activities
are expressly charged by law, the charter or ordinance to any other
municipal unit.
B.
Department director. The Tax Revenue Department shall
be headed by a director who shall be responsible to the Manager for
the performance of the function of the Department. The Tax Collector
duties will be in the Department. The City Manager may also hold the
office of Director of Tax Revenue as approved by City Council. In
such case, the Director of Tax Revenue shall report directly to City
Council.
C.
Duties. The duties of the Director shall include,
but not be limited to:
(1)
Collecting and receiving all taxes receivable by the
city or authorizing other municipal units to do so under prescribed
procedures.
(2)
Developing all tax rolls which are not prepared by
other political subdivisions of the commonwealth.
(3)
Administering a system for the collection of municipal
tax claims and liens in accordance with law.
(4)
Maintaining a uniform reporting system of accounting
in accordance with generally accepted principles of governmental accounting.
(5)
Preparing moneys for deposit in depositories authorized
by ordinance.
(6)
Collecting and receiving other moneys and funds as
may be authorized and directed by Council.
