There shall be a Department of Administration,
the head of which shall be the Business Administrator. He shall be
responsible for the efficient and economical administration of the
Department and shall have the general functions, powers and duties
of a department head pursuant to this chapter.
The Business Administrator shall be a person
of demonstrated executive and administrative ability. He shall, prior
to his appointment by the Mayor with the advice and consent of the
Council, be qualified in terms of knowledge of and experience in accepted
practice in respect to the duties of his office as hereinafter stated.
The Business Administrator need not be a Township resident at the
time of his appointment, but during his term of office he may reside
outside the Township only with approval of the Council. His term of
office shall coincide with the term of the Mayor, and his annual compensation
shall be fixed by ordinance of the Council. He shall, under the direction
and supervision of the Mayor:
A.
Supervise the administration of each of the departments,
offices and agencies established by ordinance and, for this purpose,
prescribe standards and rules of administrative practice and procedure
and consult with the heads of departments of the Township government.
B.
Study the organization and operation of any and all
departments and other spending agencies.
C.
Prescribe and require each department and other spending
agency for which Township appropriations are made to maintain records
and produce reports of their respective workload and performance,
expressed in appropriate work units which he may prescribe or approve
for each of the departments and other spending agencies.
D.
Develop and enforce, in cooperation with other department
heads, standards and procedures for the most efficient management
of the Township government, not inconsistent with the Charter and
ordinances of the Township.
E.
Coordinate the operation and administration of the
various departments, divisions and subdivisions, offices and agencies
of the Township government.
F.
Assist the Mayor in the preparation of the annual
budget and maintain a continuing review and analysis of budget operations
work programs and costs of municipal services.
G.
Assign and reassign, transfer and retransfer, from
time to time, either temporarily or permanently, any property from
one function to another or from one administrative unit to another,
as the efficient management of the Township government may require.
[Amended 1-9-2006 by Ord. No. 38-2005]
H.
Be responsible for the development and administration
of a sound personnel system, acting as personnel administration, subject
to the express provisions of this chapter, of the New Jersey Revised
Statutes, as amended, and all other applicable general laws.
I.
Report to the Council annually, at such time as it
may require, on the coverage, expiration date and premium of each
surety bond and contract of insurance, the nature and terms of outstanding
leases where the Township is landlord or tenant, the rent reserved
by each lease and their respective expiration dates.
Whenever and so long as there is a vacancy in
the office of Business Administrator, the Mayor may serve as Acting
Business Administrator without additional compensation, or the Mayor
may appoint, with the advice and consent of the Council, another suitable
person to act as Acting Business Administrator for a period of 90
days, unless the Council shall, by resolution, authorize one or more
extensions. The Acting Business Administrator shall, for the time
being, have all the functions, powers and duties of the Administrator.
[Amended 8-15-1988 by Ord. No. 30-88; 5-13-1993 by Ord. No.
17-93]
A.
Purchasing
agent.
[Amended 1-9-2006 by Ord.
No. 38-2005; 12-8-2014 by Ord. No. 2014-24]
(1)
There is hereby created the position of Purchasing Agent for the
Township of Old Bridge.
(2)
The Purchasing Agent shall be appointed by the Mayor.
(3)
The Purchasing Agent is required to possess a valid qualified purchasing
agent certificate, as issued by the New Jersey Division of Local Government
Services, Department of Community Affairs.
(4)
The Purchasing Agent shall have, on behalf of the Municipal Council
of the Township of Old Bridge, the authority, responsibility and accountability
for the purchasing activity pursuant to Local Public Contracts Law
(N.J.S.A. 40A:11-1 et seq.); to prepare public advertising for and
to receive bids and requests for proposals for the provision or performance
of goods, services and construction contracts; to award contracts
pursuant to New Jersey law in accordance with the regulations, forms
and procedures promulgated by state regulatory agencies; and conduct
any activities as may be necessary or appropriate to the purchasing
function of the Township of Old Bridge.
B.
Recycled product procurement policy.[1]
(1)
Purpose. This subsection shall be known as the "Recycled
Product Procurement Policy." Its purpose is to promote the reduction
of waste, and development of markets for recycled products and recyclable
products by establishing preferential purchase programs applicable
to all departments and contractors, thereby diverting materials from
the solid waste stream and avoiding the costs of disposal for those
materials.
(2)
CONSUMER
DESIGNATED RECYCLED PRODUCT
END PRODUCT
MINIMUM RECYCLED CONTENT STANDARDS
NON-CHLORINE-BLEACHED PAPER PRODUCTS
POSTCONSUMER WASTE MATERIAL
PRECONSUMER WASTE MATERIAL
PURCHASING AGENCY
RECYCLABLE PRODUCT
RECYCLED PAPER
REUSABLE PACKAGING OR PRODUCT
Definitions. The following terms shall have the assigned
definitions for all purposes under this subsection:
One who uses goods or services for his, her or its own needs
rather than to produce other goods. This does not include providers
of value-added processes such as printers and converters.
A product designated in this subsection, or designated by
the purchasing agency pursuant to this subsection, that meets or surpasses
the Resource Conservation and Recovery Act (RCRA) minimum recycled
content standards and other criteria for qualification as specified
in this subsection.
An item having completed the manufacturing or converting
process and having been distributed or sold to its consumer.
Standards that specify the minimum levels of preconsumer waste material and postconsumer waste material content established pursuant to § 5-57B(6) of this chapter that is necessary for designated products to qualify as designated recycled products.
Paper products for which the manufacturer certifies that
elemental chlorine or chlorine-containing compounds have not been
used to bleach or otherwise process the paper used in the final end
product. In the case of manufacturers who use preconsumer waste material
and postconsumer waste material to be used in end products, such manufacturers
shall certify that chlorine-containing compounds have not been used
in the processing and production of the end product.
Only those materials generated by a consumer which have served
their intended end use, and which have been separated or diverted
from solid waste. Wastes generated during production of an end product
are excluded. All materials collected from residential sources in
a municipal recycling program shall be considered postconsumer.
Materials or by-products generated after manufacturing of
a product is completed, but before the product reaches the end-use
consumer. Preconsumer waste material does not include home scrap,
which are those scrap materials or by-products generated by a company
that can be used by the generating company or parent company.
The department or agency responsible for executing contracts
for the supply of goods and services and shall include any joint purchasing
agreements the Township may enter.
A product which, after its intended end use, 25% of the product
has been diverted from the solid waste stream for use as a raw material,
in the manufacture of another consumer or procurable product. For
the purposes of this definition, burning or composting of products
shall not be considered diversion.
A paper product with the minimum recycled content established by the purchasing agency pursuant to § 5-57B(6). "Recycled paper" means a paper product with not less than 50% of its total weight consisting of preconsumer waste materials or postconsumer waste materials with not less than 10% of its total weight consisting of postconsumer waste materials.
A package, product, or container, which can be used in place
of an alternative disposable package or product, and which contains
or holds a depletable resource or which can be refurbished for resale,
and can be refilled or reused a minimum of five times by a consumer.
Examples include, but are not limited to, laser and copy machine toner
cartridges, typewriter cartridges and shipping containers.
(3)
Designated recycled products. The following products shall be considered as designated recycled products that can be procured if they meet the minimum recycled content standards in accordance with the policies of this Subsection B:
(a)
Recycled paper and paper products (including, but
not limited to, writing and copying paper, napkins, towels, toilet
tissue and facial tissue);
(b)
Compost products;
(c)
Cement and asphalt concrete containing recycled aggregate,
tire rubber or glass cullet;
(d)
Recycled concrete aggregate and asphalt;
(e)
Lubricating oil and hydraulic oil with rerefined oil
content;
(f)
Recycled antifreeze;
(g)
Plastic lumber;
(h)
Retreated and remolded tires;
(i)
Products made from recycled tire rubber, including
rubber mats and playfield surfaces;
(j)
Building insulation products manufactured using recycled
materials;
(k)
Recycled paint;
(l)
Recharged laser printer toner cartridges;
(m)
Reusable products or products in reusable packaging
where the reusable products or packaging are alternatives to disposable
products or packaging;
(n)
Lead acid batteries or rechargeable, reusable batteries;
and
(o)
Plastic traffic cones.
(p)
Other recycled products as designated by the purchasing
agency.
(4)
Policies. The following policies are hereby adopted
by the Township of Old Bridge:
(a)
All departments shall practice waste reduction wherever
possible. All departments shall use reusable products and recycled
products or recyclable products whenever practicable.
(b)
The purchasing agency may offer a price-preference
for any designated recycled product or reusable product. Agencies
using this option must obtain products containing the highest percentage
of postconsumer content available.
(c)
Departments may, at their option, require procurement
of designated reusable, or recycled and recyclable products.
(d)
Departments shall require their contractors and consultants
(including private printers, food service vendors, etc.) to use recycled
products and recyclable products in fulfilling contractual obligations.
(e)
Departments shall promote the use of recycled products
and recyclable products by publicizing its procurement program and
by disseminating information about recycled products.
(f)
When purchasing recycled products, all departments
shall maximize the procurement of recycled products that contain the
highest percentage of postconsumer waste materials.
(g)
The purchasing agent shall revise product procurement
specifications to eliminate any specifications that require the use
of virgin products or exclude the use of recycled products, unless
it can be demonstrated that such specifications are necessary to protect
health or safety or that recycled products could not meet necessary
performance standards.
(5)
Paper and paper products.
(a)
The recycled paper procurement goal for each user
department, expressed as a percentage of the total value of paper
purchased, shall be not less than 25% by 1994, not less than 30% by
1995, and not less than 40% by 1996.
(b)
The purchasing agency and departments shall ensure
that the title page of all reports printed on recycled paper bears
an imprint identifying the paper as recycled, and contains the percentage
of preconsumer and postconsumer content used.
(c)
All imprinted letterhead paper, copy paper, envelopes
and business cards used by all departments shall be recycled paper,
and shall bear an imprint identifying the paper as recycled.
(d)
To reduce the volume of paper purchased, departments
shall use both sides of paper sheets used for copying and printing
purposes on documents that exceed five pages in length. Departments
shall ensure that all staff are informed of this requirement.
(e)
The Township's purchasing agent shall review existing
standards or specifications for tissue products, including but not
limited to, towels, toiler paper and napkins, and coffee filters.
The agency shall only purchase non-chlorine-bleached tissue products,
provided such products fall within the price-preference established
by the purchasing agent.
(f)
All requests for bids and proposals issued shall require
that contractors and consultants use recycled paper for documents
submitted to the Township of Old Bridge. Contractors doing business
with the municipality shall be advised of the municipality's policies
regarding reusable, recycled and recyclable materials. All bids, proposals,
reports and other printed materials submitted to the Township of Old
Bridge or its agents pursuant to contractual obligations or rules
and regulations promulgated by the Township shall be submitted on
recycled paper and recyclable paper and utilize double-sided printing.
A contractor may request a waiver from this rule if compliance would
be technically impractical.
(6)
Responsibilities of the purchasing agent. The purchasing
agent shall:
(a)
Establish, update, and promulgate a list of designated recycled products that shall be purchased by the Township whenever practicable. This list shall, at a minimum, contain the products specified in § 5-57B(3). The purchasing agent may add to the list required by this subsection designated recycled products that are not specifically listed in § 5-57B(3). For purposes of this subsection, "whenever practicable" means that recycled products that meet quality standards set by the purchasing agency.
(b)
Adopt minimum recycled content standards for designated
recycled products. Except for reusable products or packaging, minimum
recycled content standards established for designated recycled products
shall require no less than 10% postconsumer waste material content.
The purchasing agency may raise the postconsumer content standard
above 10% when such an increase will result in an increase in the
total utilization of postconsumer material within the products purchased,
used or submitted. For goods, supplies, and materials and for which
the United States Environmental Protection Agency has adopted procurement
guidelines under the Resource Conservation and Recovery Act of 1976
(P.L. 94-580, 42 U.S.C. § 6901 et seq., 40 CFR Parts 248-250,
252, 253) as amended, the minimum recycled content standard may not
be less than content standards specified in such guidelines. EPA guidelines
for the purpose of procuring fly ash in concrete are specifically
limited to the ash generated from coal-burning plants. In the case
of printing and writing paper, the purchasing agent shall set minimum
recycled content standards with not less than 50% of the paper's total
weight consisting of preconsumer waste materials or postconsumer waste
materials and with not less than 10% of its total weight consisting
of postconsumer waste material.
(7)
Responsibilities of the Mayor. The Mayor shall:
(a)
Designate, amongst existing, a recycled product procurement
coordinator who shall:
[1]
Assure that copiers procured after enactment
of this subsection must be able to accept recycled paper and reusable
toner cartridges, and make double-sided copies.
[2]
Inform departments of their responsibilities under this Subsection B and provide implementation assistance.
[3]
Compile and disseminate to departments information
on recycled product specifications and procurement opportunities.
[4]
Assist departments in resolving problems with
recycled product availability or performance.
[5]
Coordinate periodic meetings with representatives
of departments to review policy requirements, communicate new procurement
opportunities to departments and monitor the status of policy implementation
efforts and product research results.
[6]
Publicize the successes of the procurement policy.
[7]
Evaluate supply and material usage by the department
and encourage department employees to reduce waste and hence reduce
generation of solid waste.
[8]
Submit an annual report to the Mayor and Council
reflecting the implementation status of the procurement program within
60 days following the end of each calendar year, including:
[a]
A compilation of procurement data collected from all departments and parties charged with implementation responsibility under this Subsection B.
[b]
Evaluation of minimum recycled content standards
and procurement specifications, including specification revisions
made over the previous year and future specification revisions to
be made.
[c]
A summary of program promotional efforts.
[d]
An assessment of the effectiveness of the procurement
program and an evaluation of program goals.
[e]
Descriptions and projections of future procurement
plans and opportunities.
[f]
Recommendations for changes in procurement policy.
(8)
Responsibilities of departments. Each department shall:
(a)
Ensure that contracts issued by the department require
recycled material content wherever practicable and that contractors
provide certification of both recycled and postconsumer content, and
report the amount used.
(b)
Report the progress of policy implementation by the
department at periodic meetings with the procurement coordinator,
including status of product evaluations being conducted by the department
and types of recycled products purchased.
(c)
Report total purchases of recycled products and nonrecycled
alternative products annually to the procurement coordinator.
(d)
Report total quantities of nonrecycled goods in both
tons and dollars to the procurement coordinator.
(e)
Report total quantities of nonrecycled goods in both
tons and percentages of recycled content to the procurement coordinator.
(f)
Prepare an annual report containing the above information
to be submitted to the Mayor within 30 days following the end of each
calendar year. The said report shall be made available to the Council
and to the public upon request.
For purposes of purchasing, the Planning Board
and the Zoning Board of Adjustment are allocated and assigned within
the Department of Administration.
A.
There shall be a Division on Aging, the head of which
shall be the Director of Aging. The Director shall be appointed by
the Mayor for a term of one year.
B.
The Division on Aging shall maintain a central source
of information and programs and services for older people; circulate
current knowledge related to aging to the public at large and to individuals
and groups to which such knowledge would be of benefit; and stimulate
expansion of existing service to more adequately meet the needs of
older people and, where desirable, encourage new programs to meet
these needs.
