[HISTORY: Adopted by the Town Board of the Town of Chester 9-7-1993 by L.L. No. 8-1993. Amendments noted where applicable.]
Any not-for-profit corporation or any other organization or association may petition the Town Board to participate in the Adopt-a-Road-and-Lot program.
Such applicant (organization or group) shall complete a form setting forth the name of the road or lot for which it desires to become responsible and setting forth the names and addresses of all participants, either on an individual or group basis. Such application may be obtained from the Town Clerk.
The application shall be submitted to the Town Supervisor who may forward the application to the Town of Chester Highway Department and any other appropriate departments or divisions of this Town for review and comment as to the feasibility and compatibility of the organization or group participating in the cleanup and care program.
The Town Board, after receipt and review of the recommendation of the Town Supervisor and reports of the proper departments and divisions of the government of the Town of Chester, will adopt a resolution authorizing the organization or group to begin a program of care and maintenance of said road or lot. Thereafter, and before any work is undertaken by the organization or group, a duly authorized representative of the organization or group shall sign an adopt-a-road agreement on a form furnished by the Town Clerk and shall furnish all other documentation called for in that agreement. Only after such agreement has been signed by the Town Supervisor shall any work begin.
The application for participation in this program shall set forth what steps and what actions the particular organization or group is going to take to provide the continuous care and maintenance of the road from debris, trash and refuse. At a minimum, the applicant (organization or group) shall agree to pick up litter and plant flowers, shrubs or ground cover, if applicable, and maintain same.
After a period of not less than six months, the organization or group who has petitioned the Town Board shall request the Town Board and the appropriate departments and divisions of this municipal government to review its actions over a six-month period, and the departments and divisions of this Town shall then report their findings to the Town Board. After the governing body has received the reports of the departments who have reviewed and inspected the work efforts and after the Town Board or a committee created of Board members shall review the area, it shall then be recommended to the Town Board for the adoption of a resolution to post said road or lot as an "adopted road" or "adopted lot" and shall then commend the organization or group for its efforts.
If a road or lot is adopted after the procedures have been followed as set forth herein, an appropriate sign or signs shall be erected in a prominent place displaying the fact that this road or lot has been adopted under this program and has qualified as a road or lot appropriately cared for and maintained by the adoptive group(s).
No organization or group who performs any work or services under this program shall be deemed to be an employee of the Town of Chester, but merely volunteers, and the Town shall be held harmless from any negligent or careless acts of the organization or group in the performance of any functions under the program. In this connection the organization shall furnish the Town with satisfactory evidence of liability insurance coverage, covering the group's proposed activities and naming the Town of Chester thereon as an additional insured. The applicant further agrees not to permit anyone under the age of 12 years to participate in the program.
The Town shall not supply any tools, equipment or supplies for this program. Any and all tools, equipment or supplies shall be furnished by the volunteers.