[[1]HISTORY: Adopted by the Board of Trustees of the Village
of Springville as indicated in article histories. Amendments noted
where applicable.]
[1]
Editor's Note: Former Ch. 28, Procurement Policy, adopted
12-1-1997 by L.L. No. 6-1997, was repealed 4-4-2016 by L.L. No. 2-2016.
[Adopted 4-17-2023 by L.L. No. 4-2023]
A.Â
As provided in this article, the Village may, in its discretion, award any purchase contract involving an expenditure of more than $20,000, but excluding contracts in § 126-1B below, on the basis of "best value" as that term is defined in New York State Finance Law § 163. Village Board approval shall be required for all awards of contracts on a best value basis.
B.Â
The provisions
of this article do not apply to purchase contracts necessary for the
completion of a public works contract pursuant to Article 8 of the
New York Labor Law and any other contract that may in the future be
excluded under state law from the best value option. If the dollar
thresholds of New York General Municipal Law § 103 are increased
or decreased in the future by the State Legislature, the dollar thresholds
set forth herein shall be deemed simultaneously amended to match the
new General Municipal Law thresholds.
A.Â
Best value
in regard to contracts for purchase or procurement of goods and services
shall be based upon a determination by the Village Board that an award
of the contract selected from among the responsive and responsible
bidders optimizes the quality, cost and efficiency of the goods or
services being purchased or procured by the Village in accordance
with the terms of this article.
B.Â
Although
contract price is one consideration in determining best value, the
lowest contract price offered will not necessarily constitute the
best value among the proposed contracts tendered by the responsive
and responsible bidders.
C.Â
Where possible,
the determination of best value shall be based on an objective and
quantifiable analysis of clearly described and documented criteria
as they apply to the rating of bids or offers.
The Village of Springville may, for purposes of public purchases,
utilize the provisions of General Municipal Law § 103 with
regard to so-called "piggybacking" of purchases. The Village may piggyback
whenever allowed by law, including but not limited to the following
situations and criteria:
A.Â
Bids are
solicited or bid lists generated by the United States government or
New York State (and its political subdivisions and school districts),
provided that such bids or bid lists are generated in such a manner
as complies with General Municipal Law § 103.
B.Â
A bid or
bid list is generated by a governmental entity other than the United
States government or New York State when such bid or bid list was
generated in a manner consistent with or materially equivalent to
the requirements of General Municipal Law § 103.
C.Â
A foreign
bid or bid list is specifically approved for piggybacking through
the New York State Office of General Services.
Any provision of this article which is inconsistent with the
provisions of the Village's procurement policy shall be deemed superseded
by the provisions of this article.