[HISTORY: Adopted by the Mayor and Council of the Borough
of Kenilworth as indicated in article histories. Amendments noted
where applicable.]
GENERAL REFERENCES
Salaries and compensation — See Ch. 43.
[Adopted 2-27-1962 by Ord. No. 62-6]
[Amended 10-23-1962 by Ord. No. 62-22]
Materials shall be purchased and services secured by the Borough
of Kenilworth only after the issuance of a purchase order and legal
authorization by the governing body.
[Amended 10-23-1962 by Ord. No. 62-22]
A.
Department
heads, Councilmen and other officers shall submit written requisitions
for such materials or services to the purchasing agent, designated
by the governing body, who shall, in the first instance, determine
whether or not to issue a purchase order therefor.
B.
If
the purchasing agent determines that a purchase order should not be
issued, then the department head, Councilman, or other officer requesting
the issuance of the purchase order may appeal to the governing body
which may, after considering the matter, direct the purchasing agent
to issue the same.
[Amended 10-23-1962 by Ord. No. 62-22]
Unless prior legal municipal authorization shall have been had
for the making of a requisition for the issuance of a purchase order,
no claim shall be honored for payment by the governing body notwithstanding
the purchasing agent issued a purchase order based upon a requisition.
[Amended 10-23-1962 by Ord. No. 62-22]
The sole responsibility for the legal authorization for the
purchase of materials or the securing of services shall rest with
the department supervisor or Councilman who shall sign and submit
any unauthorized requisition to the purchasing agent.
Any person claiming payment from the Borough of Kenilworth shall
present a detailed bill of demand to the Municipal Clerk, duly certified
and on forms supplied by him and in the manner and form provided by
law.
It shall be the duty of the Clerk to see that the signature
of the officer or employee who has been duly designated by the governing
body to certify that the materials have been received by or the services
rendered to the municipality appears on every claim.
Claims shall then be presented by the Clerk to the members of
the Borough Council the night before the meeting of the Borough Council
unless this provision shall be waived by action thereon at the Council meeting.
If some other time for the examination of claims shall be agreed upon
by members of the Council, then such claims shall be presented at
such time. Said claims shall be presented as aforesaid by presenting the
same to all of the members of the Borough Council present in the committee
meeting room or in such other room where the Councilmen shall meet
to approve claims and discuss matters to come before the Council meeting,
and such claims shall be approved and signed by a member (preferably
the chairman) of the committee of the department, board, officer or
body whose budgetary appropriation is being charged. All claims shall
also contain the signature of a member (preferably the chairman) of
the Finance Committee. All claims before approval by the governing
body for payment shall contain thereon the signatures of at least
three Councilmen.
Claims shall be considered by the governing body which shall
approve the same, except that said governing body may reject any claim
presented to it, stating the reason for such rejection. Any disapproved
claim shall be referred back to the Municipal Clerk with such instructions
as the governing body may give at the time of disapproval.
It shall be the duty of the Municipal Clerk to record the names
of the claimants and the amounts of all claims in the official minutes,
together with the resolutions approving payment and with appropriate
record as to any claims disapproved or rejected.
It shall be the duty of the Municipal Clerk or such other officer
designated by resolution of the governing body to indicate on said
claims that they have been approved for payment, with date of approval
thereof noted thereon.
[Amended 1-27-1987 by Ord. No. 87-3]
After the claims have been approved, the Borough Clerk shall
prepare the necessary checks for payment thereof, which checks shall
be signed by the Mayor or the President of the Council, the Municipal
Clerk and the Treasurer. After the checks for payment of claims are
signed, the Clerk shall mail or otherwise distribute the checks to
the claimants. The number of the check given in payment shall be endorsed
on the claims.
[Adopted 6-28-1949 by Ord. No. 238]
There is hereby authorized and established a bank account in
such bank as hereafter from time to time designated by resolution
of the governing body, to be designated as the "Borough of Kenilworth
Payroll Account."
At each regular meeting of the governing body, the Borough Treasurer
shall submit for approval or ratification, as the case may be, the
necessary payrolls, showing the gross amount of compensation, the
deductions therefrom and the amount due the several officers and employees.
The payrolls shall be considered by the governing body and, if found
correct, shall in due course be approved. In case of an error or adjustment
in the payroll, it shall be the duty of the Borough Treasurer to have
such error or adjustment properly corrected and the appropriate record
thereof made.
Such officers as may be designated by resolution of the governing
body are hereby authorized to sign warrants in favor of the payroll
account upon notice that the appropriate payrolls have been approved
by the proper committee and the proper certifying authority, who shall
be designated by resolution of the governing body.
The Borough Treasurer shall, upon receipt of a warrant due such
payroll account, deposit the same to the credit of the payroll account
charging the appropriate budgetary accounts therewith.
The Borough Treasurer shall draw checks on said payroll account
to the employees entitled to payment therefrom and to the agencies
entitled to the deductions made from the gross compensation of the
officers and employees.
[Amended 9-11-1979 by Ord. No. 79-19]
Unless otherwise provided by state law, the compensation of
officers and employees of the Borough of Kenilworth shall be paid
in the manner set forth in a resolution adopted by the governing body
at its organization meeting or thereafter.[1]
[1]
Editor's Note: Original §§ 7, 8 and 9,
concerning payment schedules for various Borough officers and employees,
and original § 10, concerning rates of compensation, of
Ord. No. 238, which sections immediately followed this section, were
repealed 9-11-1979 by Ord. No. 79-19.
