[HISTORY: Adopted by the Mayor and Council of the Borough
of Kenilworth 11-29-1995 by Ord.
No. 95-32. Amendments noted where applicable.]
There is hereby established a Department of Recreation within
the Borough of Kenilworth.
A.
The
Recreation Committee shall oversee the Department of Recreation and
shall consist of 15 voting members, all of whom shall be residents
of the Borough of Kenilworth, and a nonvoting member of the governing
body who shall preferably be the current Chairperson of the Fire and
Recreation Committee.
[Amended 4-13-2011 by Ord. No. 2011-04; amended at time of adoption of
Code (see Ch. 1, General Provisions, Art. II)]
B.
The
Mayor shall appoint the members of the Committee from among the residents
of the Borough of Kenilworth. All mayoral appointments shall be with
the consent of the governing body. The governing body shall appoint
from its members a Councilperson to chair the Fire and Recreation
Committee who shall sit on the Recreation Committee, ex officio, and
be a nonvoting member of the Committee.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. II)]
C.
Terms.
The terms of the Committee members shall be for three years, beginning
January 1 and ending December 31.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. II)]
E.
Vacancies
shall be for the unexpired term of the member and shall be filled
by appointment of the Mayor with the consent of the governing body.
[Added 2-13-2002 by Ord.
No. 2002-1; amended 4-13-2011 by Ord. No. 2011-04]
A.
There
shall be a Recreation Director appointed by the Mayor with the consent
of the governing body.
B.
The
term of the Director shall be for one year, beginning January 1 and
ending December 31. Vacancies in the position of Recreation Director
shall be filled by the Mayor with the consent of the governing body
and shall be for the unexpired term. If the position has not been
filled by January 1, the Director shall continue to serve until a
new appointment is made.
[Amended 3-10-2004 by Ord. No. 2004-2]
C.
Responsibilities.
The Recreation Director shall be responsible for the day-to-day operation
of the Recreation Department and shall have the following responsibilities.
The Recreation Director shall:
(1)
Establish, coordinate and run all Borough-sponsored recreation programs.
(2)
Prepare and submit to the governing body the Department's annual
itemized budget recommendations, which shall include cost estimates
for current and future programs.
(3)
Manage all public relations and communication of the Department.
(4)
Establish, with the advice and consent of the Committee and approval
by resolution of the governing body, rules, regulations and procedures
to be followed by all Recreation Department employees and personnel
in carrying out their individual duties and responsibilities.
(5)
Approve of and coordinate the use of all Borough-owned recreational
facilities which shall include, but not be limited to, the Recreation
Center, parks and ball fields.
(6)
Attend regular and special meetings of the Recreation Committee and
establish the agenda for such meetings.
(7)
Present, in person, quarterly reports to the Mayor and Council on
the state of the Department.
(8)
Meet and confer, in the Director's discretion, with recreation
directors of other communities to discuss new ideas and programs.
(9)
Prepare an annual report to the Mayor and Council which shall include,
but not be limited to, recommendations for future improvements and
programs for the Department and facilities.
[Amended 4-13-2011 by Ord. No. 2011-04]
A.
The Recreation Committee shall prepare bylaws to govern the conduct
of its members, establish officers and positions and govern the operation
of the Recreation Department. The Committee may adopt the bylaws by
a two-thirds majority vote of the full authorized membership. The
bylaws shall not become effective until approved by resolution of
the Mayor and Council. Any amendments to the bylaws, once adopted
and approved by the Mayor and Council, may only be by affirmative
vote of 2/3 of the full authorized membership and must be approved
by resolution of the Mayor and Council.
B.
In the event of any inconsistency or conflict between the bylaws
of the Recreation Committee and this article, the provisions of this
article shall prevail.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. II)]
Robert's Rules of Order, newly revised, shall be observed
and followed in conducting all meetings of the Recreation Committee.
[Added 2-25-1998 by Ord.
No. 98-3]
A.
Any
nonprofit organization, association, league or club located within
the Borough of Kenilworth seeking to reserve the use of the Recreation
Center solely and exclusively for the use of its members and/or guests
may do so by submitting a written request to the Director not less
than seven calendar days preceding the day requested to be reserved.
Any such written request shall be submitted on application forms that
may be obtained from the Director and shall contain the following
information:
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. II)]
(1)
Name, address and telephone number of the person or organization.
(2)
Name, address and telephone number of a responsible person(s) (must
be a real person).
(3)
Date, time and approximate number of hours of use requested.
(4)
Description of the event for which the facility is being requested.
(5)
If the intended use is in the nature of a youth dance, party or similar
event, the applicant shall provide the names, addresses and telephone
numbers of the adult chaperons who will be in attendance.
(6)
Time of day the applicant may pick up the key to the facility.
B.
The
Director shall review the application for completeness and, if found
to be in order, authorize the use of the Recreation Center as requested
by signing and dating the application. The Director or his/her designee
shall, not more than 24 hours prior to the authorized use of the facility,
inspect the premises with the applicant and note on the application
any existing damage or defects to the building, fixtures or personal
property requested for use. The Director shall then give the signed
authorization to the applicant and retain a copy for Department files.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. II)]
C.
At
the time designated on the authorization, the applicant or his/her
designee shall present the authorization to the officer on duty at
the front desk of the Police Department. The police officer on duty
shall review the authorization and, if found to be in order and signed
by the Director, shall release the key to the applicant, note on the
application the time the key was released and retain the authorization
form at the desk.
A.
Once the applicant has obtained the key to the facility, the applicant
shall make an initial inspection of the premises, fixtures and personal
property to determine if they are in the same condition as noted on
the authorization form. If the applicant discovers a condition not
noted on the authorization form, the applicant shall notify the police
officer on the desk immediately, who in turn shall prepare the necessary
incident report. After use of the facility, the applicant shall clean
the premises, restore all fixtures and personal property to its proper
location, secure and lock the facility and return the key to the police
desk. The officer at the desk shall note on the authorization the
time the key is returned and deliver the authorization to the Borough
Clerk at the beginning of the next regular workday. The Clerk shall
maintain a record of all such forms.
B.
Any damage caused to the premises, fixtures or personal property
shall be reported to the Police Department immediately. The applicant
shall provide the Department with a description of the damage, how
it occurred and the name(s) of the person(s) responsible. The Police
Department shall prepare the appropriate incident report and provide
the Recreation Director with a copy of the report. The Director shall
report the incident to Council liaison who in turn shall report the
matter to the governing body. The governing body shall then determine
what action, if any, is appropriate under the circumstances.
C.
The Director shall inspect the premises, fixtures and personal property within 24 hours after the key is returned by the applicant unless the premises is authorized for the use of another before the expiration of such twenty-four-hour period, in which case the inspection shall take place not less than one hour prior to the next authorized use. Any damage to the premises beyond that noted in the initial authorization or subsequently reported by the applicant pursuant to Subsection B of this section shall be documented by the Director, and the applicant shall be notified accordingly. The applicant shall assist the Director in determining the cause of the damage and the persons involved.
D.
Any person who willfully damages or defaces Borough property may be prosecuted in the Municipal Court and, if convicted, shall be subject to the penalties provided for in Chapter 1, Article I, General Penalty, of the Borough of Kenilworth Code.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. II)]
E.
Nothing herein contained shall prohibit, limit or prevent the prosecution
of violators of this section under any other ordinance of the Borough
or law of this state.
The use of any recreational facility or building for any type
of political or political party function or activity is hereby prohibited.
Any person, organization, association, league or club which violates
this section shall thereafter be barred from any further use of Borough-owned
buildings or facilities.