[HISTORY: Adopted by the Township Council of the Township of Old Bridge 12-11-1995 by Ord. No. 65-95. Amendments noted where applicable.]
Public records — See Ch. 380.
The Township Council makes the following findings and determinations, to wit:
The contour and planimetric maps of the area of this Township prepared by Aerial Data Reduction Associates, Inc., dated April 8, 1994, consisting of large-scale planimetric maps at scales of one inch equals 100 feet with two-foot contours and a complete set of 240 topographic maps at a scale of one inch equals 100 feet with two-foot contours and a complete set of nine-inch-by-nine-inch contact prints at a scale of one inch equals 800 feet of the flight photographs used for the preparation of the foregoing constitute valuable irreplaceable property of this Township; and
These maps and photographs constitute a valuable irreplaceable record of the physical condition of the surface of the land in the Township at the time of the flight photographs; and
Careful supervision of the use and custody of the foregoing is necessary to prevent the loss of or damage to the foregoing maps which have been prepared in the reproducible form on Mylar; and
The use of these maps to make copies by tracing on tracing paper and the unsupervised handling of these maps and photographs will accelerate the physical deterioration of the same and will expose the same to an unreasonable risk of danger, deterioration and destruction; and
The Township has, in the Office of the Township Engineer, facilities to make prompt accurate copies, prints and digital copies of these maps by reproduction methods which, if done by supervised personnel, will not expose these maps or digital files to any unreasonable risk of loss, damage, deterioration or destruction; and
Centralization of responsibility for the care, custody, safety and the use of these maps and photographs is desirable to insure effective control and, since the information recorded on these maps and photographs is of an engineering nature and of primary interest to engineers, the Township Engineer is the municipal officer most qualified to assume this responsibility; and
The cost of the preparation of these maps and photographs has been paid out of general taxation and the cost of supervision of the care and custody of the same and the cost of making prints and reproducible copies such as digital copies thereof will be paid out of general taxation and accordingly it is right and proper that fees for such prints and copies shall be established to recover these past and future costs in accordance with the value of the information and data that such copies have on an acreage basis.
The Township Engineer shall be and is hereby charged with the custody, safekeeping, care, control and use of the hereinabove specified maps and photographs and shall annually file with the Township Clerk an inventory thereof.
The following regulations are established to govern the storage and use of said maps and photographs and shall be enforced by the Township Engineer, to wit:
The maps and photographs shall be kept in locked fireproof files to be provided, and the Township Engineer or his designee shall have sole custody of the key or combination to the locks on such files and shall keep these files locked.
No one shall take any map or photograph out of the Office of the Township Engineer.
No one shall make any tracing or other hand copy by tracing methods of any such map or photograph.
During normal office hours on request, the Township Engineer or his designee may expose to view in the Office of the Township Engineer any single sheet of the aforesaid maps and any single flight photograph without releasing or surrendering physical possession of the same without charge or other fee.
During normal office hours, on written request and on receipt of proof that the proper fees, herein established, have been paid to the Township Chief Financial Officer, the Township Engineer or his designee shall reproduce and deliver the requested copies, which may be either prints or reproducible copies such as digital files, of any of the foregoing maps and demand and receive a receipt therefor which shall contain over the recipient's signature the following statement:
No person who obtains a print or digital file or other form of reproducible copy of any sheet or portion of a sheet of the aforesaid topographic maps to a scale of one inch equals 100 feet shall sell or permit, suffer or allow the sale of such print or digital file or the sale of any reproduction or copy thereof or the sale of any portion thereof or the sale of any reproduction or copy of a portion thereof.
All applications for copies of the aforesaid maps shall be made to the Township Engineer on application forms to be prepared by the Township Engineer agreeably to the terms of this chapter.
All fees herein established shall, after computation by the Township Engineer or his designee, be paid to the Office of the Township CFO who shall accept and deposit the same and issue receipts therefor in such form as shall be acceptable to the Township Auditor for presentation to the Township Engineer prior to the delivery of the requested prints or copies of such maps or of any portion thereof.
The following fees are established for prints, digital files or other similar reproducible copies of the aforesaid topographic maps and planimetric maps, and such fees, computed by the Township Engineer or his designee in accordance with the schedule of rates hereinbelow set forth, shall be charged, paid and collected before delivery of any such copy. Where the fee schedule bases the rate on acreage, the acreage shall be determined by the Township Engineer or his designee and noted on the application form and on the print or digital file. The acreage shall be rounded to the nearest whole acre. When the determination of the fee involves the application of more than one rate per acre, the rates per acre shall be applied in the order hereinbelow set forth. When successive applications are made by the same applicant, each application shall be treated as a new application for the purpose of computing the fee. Said fees shall be computed in accordance with the following schedule of rates: