[HISTORY: Adopted by the Township Council
of the Township of Old Bridge 1-13-2003 by Ord. No. 02-03. Amendments noted where
applicable.]
New Jersey has adopted the Open Public Records
Law which has as its general purpose making government records more
available to the public than they have been in the past. In certain
instances, the production of archived or records in a format which
is not the usual format maintained by the municipality or other special
circumstances would be costly and time consuming. The New Jersey Public
Records Law permits the municipality to require the payment of fees,
special service charges and/or special charges as a prerequisite to
the production of records requiring extraordinary time and effort,
special equipment or special formatting.
A.
The statutory fee schedule shall apply to routine
requests under the Open Public Records Law. The fees of N.J.S.A. 47:1A-5
are hereby incorporated herein as such fee schedule presently exists
or as such fees might appear in future modifications or amendments
of the statute.
B.
Fees for routine copies of municipal documents shall
be $0.05 per letter-size page or smaller and $0.07 per legal-size
page or larger.
[Amended 10-25-2010 by Ord. No. 2010-30]
Nothing in this chapter shall require the custodian
of documents or any other municipal official to examine, analyze,
tabulate, or interpret documents which are subject to production under
the New Jersey Open Public Records Act.
A.
Charges authorized. The Township Clerk or other custodian or keeper of documents qualifying for mandatory production as "governmental records" under the New Jersey Public Records Act shall be entitled to special service charges and/or special charges as set forth in § 380-5 of this chapter.
B.
Requests to be in writing. Any requests for documents
shall be made to the Township Clerk on a form established by the Township
Clerk for such purposes.
C.
Advance notice of fees, special service charges and special charges; deposit. Any requester of government records which are eligible for the imposition of a special charge or special service charge under § 380-5 of this chapter shall receive advance notice of the amount of fees and charges before any work is started. The Township Clerk shall require prepayment of such charges before causing the work to begin.
A.
Duplication or other work beyond capability of municipal
in-house work force. Whenever the in-house municipal work force or
available municipal equipment is insufficient to duplicate or produce
government records in a timely fashion, the Township Clerk may cause
such duplication or production to be accomplished by outside vendors
such as copy centers or producers of digital images. If the costs
of such duplication or production charged by such vendors exceeds
the routine charges set forth in N.J.S.A. 47:1A-5, the actual direct
cost of same without any additional surcharge for labor costs shall
be paid.
B.
Special service charges authorized. Whenever government
records cannot be reproduced by regular copying equipment or fulfillment
of the request would involve extraordinary time and effort (for example,
where a large number of records must be recovered from storage or
substantive staff time is required to review, sort and assemble records),
charges may be imposed as follows:
C.
Rates for in-house production of prints or blueprints.
Any prints or blueprints produced in-house in response to a governmental
records request shall be produced for $28 per page.
D.
Cost of GIS data. The cost of any GIS data owned by
the Township of Old Bridge shall be as follows:
Topographic Price List
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Based on 100 Scale
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8 1/2 x 11
|
Xerox =
|
21 acres
|
$252
| |
8 1/2 x 14
|
Xerox =
|
27 acres
|
$324
| |
11 x 17
|
Xerox =
|
43 acres
|
$516
| |
15 x 20
|
Xerox =
|
69 acres (1/2 sheet)
|
$714
| |
20 x 30
|
Xerox =
|
138 acres (1 full sheet)
|
$1,090
|
A.
The Township of Old Bridge may be compelled by New
Jersey Law to produce or duplicate governmental records but no compliance
with these legal obligations shall be deemed to constitute a license,
sublicense or waiver of copyright laws.
B.
The Township Clerk shall give the following notice
to any requester of governmental records.
Notice — Copyright Laws
| |
---|---|
You must comply with U.S. copyright laws. These
laws may restrict your right to use, duplicate or modify the records
provided to you by the Township of Old Bridge. You should consult
your own legal counsel on this since severe civil and criminal penalties
for violation of copyright laws are provided.
|
The Mayor, Clerk or Township Council (by resolution)
may waive the fees or other charges otherwise chargeable if the requester
of governmental records is a governmental or educational entity.