There is hereby established and/or continued
the following departments and offices in the Borough of Bradley Beach
under the direction and supervision of the Mayor as chief executive:
A.
The Mayor shall recruit, select and appoint persons
qualified by training and experience for their respective office as
department heads. Department heads shall be employees of the Borough.[1]
B.
Each department head shall serve during the term of
the Mayor appointing him, unless removed from office by the Mayor,
and shall continue to serve until a successor is appointed and qualified.
C.
Each department head serves at the pleasure of the
Mayor regardless of the term of appointment, except as otherwise provided
by law.
D.
Personnel subordinate to the head of a department
shall be appointed by the Mayor, except as may otherwise be provided
by this chapter, and shall serve during the Mayor's term, unless otherwise
provided by the Charter, general law, this chapter or other ordinances.[2]
F.
Nothing in this article shall be construed to prevent
the Mayor from appointing to any position for which the Mayor has
the responsibility of making appointments either himself or another
appointed municipal officer, except as specifically prohibited by
the Charter, general law or this chapter.
G.
The Mayor shall report to the Borough Council on his
or her appointments to the position of department heads and subordinate
personnel within 30 days of assuming office, except as otherwise provided
by the Charter, general law, this chapter or other ordinances.
H.
No new department, division, office, officer or employee
position shall be created except by action of the Borough Council,
and no existing department, division, office, officer or employee
position shall be abolished except by action of the Council.
I.
The creation and/or the abolition of any position
by Council shall be specifically noted as appropriate in the annual
budget, and any ordinance establishing a new department, division,
office, officer or employee position shall include a statement of
the powers, duties and responsibilities of the function therein created,
and this chapter shall be appropriately amended.
J.
Whenever a vacancy exists in any office required by
the Charter or by this chapter to be filled by the Mayor with the
advice and consent of the Borough Council and there is no holdover
incumbent, the Mayor may temporarily fill such vacancy, in the absence
of any contrary provision in the Charter, general law or in this chapter,
by appointing an acting officer. Such appointee shall have all of
the functions, powers and duties of the office until it shall be permanently
filled. Any such appointment shall terminate not later than 90 days
after the date of the appointment, unless the Borough Council shall
by resolution authorize one or more extensions of such a period.
K.
Unless otherwise provided specifically by this chapter
or state statute, nothing contained herein shall prevent any officer
or employee from serving under one or more titles, offices or positions
under this form of government.
The head of each department, under the supervision
of the Mayor and subject to the Charter, general law and this chapter,
shall:
A.
Prescribe the internal organization of the department
and the duties of subordinate officers and employees within the department,
except as provided by the Charter, this chapter or by ordinance.
B.
Ensure that all powers, functions and duties assigned
to the department are carried out with diligence.
C.
Operate the department in an efficient and effective
manner.
D.
Report in writing to the Mayor recommendations for
improving departmental performance, requirements of the department
and the results of assignments made to the department.
E.
Report promptly to the Mayor and to the Chief Financial
Officer projected deviations in the financial performance of the department.
F.
Report at least annually to the Mayor and Borough
Council, in such form as shall be approved by the Mayor, on the work
of the department during the preceding year.
G.
Cooperate with the Mayor, Chief Financial Officer
and Borough Council in the preparation of the annual budget, providing
supporting information for all budgetary requirements and explanation
of all deviations from previous budgets.
H.
Assign functions, powers and duties to subordinate
officers and employees within the department and modify such assignments
as need appears.
I.
Assign priorities to the conduct of the functions,
powers and duties allocated to the department.
J.
Supervise the work of the department through the divisions
established by this chapter and supervise and direct the work of the
employees of the department.
K.
Delegate to other officers or employees of the department
such of his or her powers as he or she may deem necessary for efficient
administration and operation.
L.
Prohibit the expenditure of municipal funds or the
commitment of municipal funds by the department except as provided
by law.
M.
Provide liaison with other departments, divisions,
boards, etc., as required for the efficient and effective operation
of the administrative branch.
N.
Familiarize himself or herself with general law affecting
his or her department and with funds available for the performance
of the functions of his or her department from sources outside the
Borough.
The Chief Financial Officer, Municipal Tax Collector,
Clerk, Deputy Clerk, Court Administrator, Municipal Court Violations
Clerk, Deputy Court Clerk and Municipal Judge, and such other employees
mandated by law, shall each be bonded, at the expense of the Borough,
in accordance with general law.
A.
All the books, maps, papers, accounts, statements,
vouchers and other documents whatsoever acquired or produced in any
department shall be carefully and conveniently filed, kept and preserved
and shall be and remain the sole property of the Borough and shall
not at any time be removed from the offices of such department except
when required for use in official business and shall then be returned
to such offices without delay. Each department head shall be responsible
for enforcing the requirements of this section in his or her department.
This section shall be subject to the provisions of Destruction of
Public Records Law (1953) (N.J.S.A. 47:3-15 et seq.).
B.
All public documents and records shall, during office
hours, be opened to public search, inspection and examination, subject
to and within limitations prescribed by law, and provided that such
search, inspection and examination may be made under such regulations
as the officer having custody of such records, books and documents
shall establish for the safety and preservation thereof and the proper
decorum and efficiency of his or her office.
Upon termination of the term of office of any
officer or the employment of any employee, he or she shall forthwith
deliver to his or her successor or, if there be no successor, to the
Clerk or other person who may be designated by the Council to receive
same, all moneys, paper, books, files, memoranda, keys and combinations,
accounts and data of any nature whatever pertaining to his or her
office or employment.