[HISTORY: Adopted by the Special Town Meeting of the Town of Alfred 7-27-2004
by Art. 5. Amendments noted where applicable.]
The Town hereby adopts an ordinance entitled "An Ordinance to Establish
a Park and Recreation Committee."
A.
Members must be at least 18 years of age.
B.
Park and Recreation Committee members are appointed by
the Board of Selectmen and must be sworn before assuming their duties.
C.
The Committee shall consist of at least five but not
more than 11 members. A quorum shall consist of a simple majority of members
who are qualified to vote.
D.
The term of each member shall be two years, however,
the initial terms shall be staggered in two-year terms.
E.
When there is a permanent vacancy, the Board of Selectmen
must appoint a new member to serve for the remainder of the unexpired term.
F.
Any subcommittee formed must be presided over by a voting
member of the Parks and Recreation Committee.
G.
The Park and Recreation Director appointed by the Board of Selectmen
under the Town's Personnel Policy is responsible to carry out the duties as
stated in the Park and Recreation Director's job description.
[Amended 10-9-2007 STM by Art. 10]
[Amended 10-9-2007 STM by Art. 10]
A.
The Alfred Park and Recreation Committee shall assist
the Director to develop and organize a variety of activities and programs
for the citizens of Alfred.
B.
The Alfred Park and Recreation Committee shall assist
the Director to maintain and develop the Alfred Park on Kennebunk Road/School
Street as well as any other land or facility accepted by the Town and authorized
to be used for Park and Recreation Committee activities.
C.
The Alfred Park and Recreation Committee shall assist
the Director to oversee the use and maintenance of facilities and equipment
authorized to be used for Park and Recreation Committee activities.
D.
The Alfred Park and Recreation Committee shall assist
the Director to educate citizens in the proper use of its facilities and equipment.
E.
The Alfred Park and Recreation Committee shall assist
the Director to report present activities as well as future plans to the Board
of Selectmen at least quarterly.
F.
The Alfred Park and Recreation Committee shall elect a Secretary
annually.
[Amended 10-9-2007 STM by Art. 10]
Officers of the Park and Recreation Committee shall consist of an appointed
Director, and the Secretary.
A.
Director. The Director shall preside at all Committee meetings
and shall have authority to rule on questions of evidence and procedure, to
maintain order and determine the course of proceedings, and to take such action
as may be necessary and not inconsistent with any law to enable the Committee
to perform its duties and conduct its affairs. The Director, together with
the Committee, shall set the agenda for each meeting. The Director, or an
appointed representative of the Committee, will attend the quarterly Town
Council Meetings to communicate the business of the Park and Recreation Committee.
The Director will be responsible for monthly recordkeeping of incoming and
outgoing monies. The Director will report to the Committee at its monthly
meeting. All Committee fees/money collected and or donated will be turned
over to the Town Treasurer by the Director. The Director will submit reports
of the Committee's work for publication in the Town's newsletter and Web site
and carry out all other duties as stated in the Park and Recreation Director's
job description.
B.
Secretary. In the absence of the Director, the Secretary shall
preside and have the same authority as the Director. The Secretary shall maintain
a permanent record of Committee meetings. The Secretary will prepare minutes
for and present them at monthly meetings.
A.
Regular meetings of the Committee shall be on a monthly
basis as agreed upon by its members or as otherwise necessary or required
by law. No business may be conducted by the Committee except at a duly called
meeting and with a quorum consisting of the majority of the Committee being
surveyed and voting.
B.
Committee members shall not be absent from more than
three consecutive Committee meetings without notifying a member of the Committee
of the absence. Failure to notify the Committee shall create a presumption
that the Committee member has resigned his or her membership on the Committee.
The Director will inquire about the person's intentions a final time
before informing the Selectmen of the vacancy on the Committee.
[Amended 10-9-2007 STM by Art. 10]
Any income or donations associated with the Park and Recreation Committee
will be made payable to the Town of Alfred. Said funds will be turned over
to the Selectmen with documentation regarding the intended use on at least
a monthly basis and will be accepted and appropriated by the Board of Selectmen.
Said funds will be held within the General Fund without interest until expended
by a Selectmen's warrant signed by a majority of the Alfred Selectmen.
A petty cash fund not to exceed $500 shall be available to the Committee
through the Selectmen warrant process.
This chapter may be amended at any Annual or Special Town Meeting.
