Town of Alfred, ME
York County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Planning Board of the Town of Alfred 2-13-1984; amended in its entirety 12-21-2005. Subsequent amendments noted where applicable.]
GENERAL REFERENCES
Floodplain management — See Ch. 107.
Residential growth — See Ch. 138.
Signs — See Ch. 142.
Subdivision of land — See Ch. 148.
Zoning — See Ch. 160.
A. 
Business of the Board shall be conducted in accord with Maine Statutes, Town ordinances and Robert's Rules of Order as well as the Planning Board standards for reviewing land subdivisions.
B. 
The Planning Board pledges to maintain professional conduct in the review of all proposals before it and all other business deliberations. All proposals shall be examined equally and equitably. If for any reason an individual Board member feels that he or she has a particular bias or a conflict of interest either for or against a particular proposal, he or she shall abstain from voting on that proposal.
C. 
The term "conflict of interest" shall be construed to mean direct or indirect pecuniary interest, which shall include pecuniary benefit to any member of the person's immediate family (e.g., grandfather, father, wife, son, grandson) or to his employer or the employer of any member of the person's immediate family.
D. 
Those in attendance at meetings of the Board shall be expected to be knowledgeable of Board policies as set forth in these bylaws and to abide by them.
A. 
The Selectmen of the Town of Alfred shall make appointments to the Board.
B. 
Appointees to the Board shall be legal residents of the Town of Alfred.
C. 
The Board shall consist of not more than seven members.
D. 
The term of each member shall be three years.
E. 
When there is a permanent vacancy, the Board of Selectmen must appoint a new member to serve for the remainder of the unexpired term. A vacancy occurs upon the resignation or death of any member, when a member ceases to be a legal resident of the Town, when a member fails to attend four consecutive regular meetings, or fails to attend at least 75% of all meetings during the preceding twelve-month period. When a vacancy occurs, the Chair of the Planning Board must so advise the Board of Selectmen in writing. The Planning Board may recommend to the Board of Selectmen that the attendance provision be waived for cause, in which case, no vacancy will then exist until the Board of Selectmen disapproves the recommendation. The Board of Selectmen may remove members of the Planning Board by unanimous vote, for cause, after notice and hearing.
F. 
A vote of the Planning Board quorum may direct the attention of the Selectmen to conditions suggesting that a Planning Board appointment should be terminated for just cause, as defined in the Town ordinances governing boards, commissions and committees. Absence of a member from 40% of the regular Planning Board meetings in a twelve-month period shall constitute such just cause.
A. 
The officers of the Planning Board shall consist of the Chairman, the Vice Chairman and a Secretary.
B. 
The Chairman shall preside at all meetings and hearings of the Planning Board. The Chairman has the authority to appoint all committees, to call work sessions and to preside over executive sessions.
C. 
The Vice Chairman shall act for the Chairman in his or her absence.
D. 
The Secretary is a voting member and shall be responsible for the minutes and records of the Board and shall prepare the agenda of regular meetings and special meetings with the Chairman, provide notice of the meetings to Board members, arrange proper and legal notice of hearings and attend to correspondence of the Board and to other duties as are normally carried out by a Secretary. The Secretary shall keep a record of all resolutions, transactions, correspondence, findings and determinations of the Board. All records shall be deemed public and may be inspected at reasonable times.
A. 
Nominations of officers shall be made from among full voting members of the Board at the annual organizational meeting which shall be held on the first regular Planning Board meeting in January, and the election shall follow immediately thereafter.
B. 
A candidate receiving a majority vote of the full voting membership of the Planning Board shall be declared elected and shall serve for one year or until his or her successor shall take office.
C. 
Vacancies of officers shall be immediately filled by regular election procedures.
A. 
The Board may employ an administrative assistant to assist the Secretary in his duties and to perform such other duties as may be assigned to him by the Chairman of the Planning Board.
B. 
The Board may employ such staff and/or experts as it sees fit to aid the Board in its work. Appointments shall be made by a majority vote of the entire membership.
A. 
Meetings shall be held on the first and third Wednesdays of the month at the Alfred Town Hall at 7:00 p.m. Meetings may be rotated to various other locations to enable better citizen rapport. The Secretary shall have the responsibility of notifying the members and the public if the meeting is at other than the normal time and place. The Planning Board is required to hold a minimum of one meeting a month.
B. 
All meetings in which official action is taken shall be open to the public.
A. 
The Chairman may, with the approval of the majority of the Board, call special work sessions for the purpose of updating Subdivision Regulations, Zoning Ordinances,[1] Planning Board bylaws and other information work items necessary.
[1]
Editor's Note: The specific land use and subdivision requirements are outlined in detail in the Subdivision Ordinances and the Zoning Ordinances. See Ch. 148, Subdivision of Land, and Ch. 160, Zoning.
B. 
These sessions shall be open to the public. The general public shall be barred from addressing the Board with the following exceptions:
(1) 
In the event that the topic of the work session involves such matter in which the Board has requested that a citizens advisory group be established to aid the Board in its findings and deliberations, said group shall be allowed to contribute its comments during the discussion phase of the meeting.
(2) 
Any officials, citizens, etc., who have been specifically requested by the Board to have input to that meeting may do so.
(3) 
Input from other interested citizens shall be reserved for a time designated within the regular meetings of the Planning Board or for a specific time designated by the Planning Board.
A. 
Upon a vote of at least 4/7 of the members present and voting, the Planning Board of the Town may call for an executive session, from which the public shall be barred. An attorney will be present.
B. 
The motion to go into executive session shall indicate the nature of the business of that session, and no other matters may be considered. No ordinances, regulations, contracts, appointments or other official action shall be finally approved at such executive sessions, which may be held on the following matters only:
(1) 
Certain discussions concerning employees or appointees: discussion or consideration of the employment, appointment, assignment, duties, promotion, demotion, compensation, evaluation, disciplining or resignation of public officers, appointees or employees of the Planning Board, or the investigation or hearing of charges or complaints against such persons, provided that any person charged, investigated or otherwise under discussion shall be permitted to be present at such executive session if he or she so desires.
(2) 
Discussion or consideration of the dismissal of any employee or member.
(3) 
Certain legal considerations: consultations between the Planning Board and its attorney concerning the legal rights and duties of the Planning Board, pending or contemplated litigation, settlement offers and matters where the duties of the Planning Board's Counsel to his or her client pursuant to the code of professional responsibility clearly conflicts with the Maine Right to Know Law or where premature general public knowledge would clearly place the state, municipality or other public agency or person at a substantial disadvantage.
C. 
Within the executive session, it shall be the Chairman's responsibility to ensure that only that business for which the session was called will be discussed. The Chairman shall conduct the executive session to ensure that compliance with the rules for executive sessions occurs.