The Clerk shall serve as Clerk of the Township Committee. He shall attend and keep the minutes of all meetings of the Committee. The minutes shall be signed by the officer presiding at the meeting and by the Clerk.
A. 
The Clerk shall record all ordinances of a permanent character in books to be provided for that purpose. After each ordinance he shall also record and certify the proof of publication thereof as required by law. Each ordinance so recorded shall be signed by the Mayor and the Clerk, who shall attest that it was duly adopted upon a date stated, and when so signed the recorded copy shall be deemed to be a public record of the ordinance. Any omission by the Clerk or the Mayor to sign or certify shall not impair or affect the validity of any ordinance which has been duly adopted.
B. 
At the close of each year the Clerk, with the advice and assistance of the Township Attorney, shall bind, compile or codify all the ordinances or true copies thereof which then remain in force and effect. He shall also properly index the record books, compilation or codification of ordinances.
The Clerk shall have custody of and safely keep all records, books and documents of the Township, except those committed by ordinance to any other office or transferred thereto by the Township Committee. He shall, on request and the payment of the fees prescribed therefor by resolution of the Township Committee for the use of the Township, furnish a certified copy of any such paper in his custody under the Corporate Seal of the Township.
The Clerk shall cause the Corporate Seal of the Township to be affixed to instruments and writings when authorized by ordinance or resolution of the Township Committee or when necessary to exemplify any document on record in his office, or to certify any act or paper which from the records in his office appears to have been a public act of the Township or a public document. He shall not affix the Seal or cause or permit it to be affixed to any other instrument, writing or paper unless required by law or ordinance.
The Clerk, subject to the supervision of the Township Committee, shall:
A. 
Be the depository for and custodian of all official surety bonds furnished by or on account of any officer or employee, except his own bond which shall be placed in the custody of the Treasurer; of all insurance policies upon or with respect to risks insured for the benefit of the Township or to protect it against any claim, demand or liability whatsoever; and all formal contracts for work, labor, services, supplies, equipment and materials to which the Township may be a party.
B. 
Be the depository for and custodian of all performance bonds running to the Township as obligee, or any other form of security given by any contractor, subdivision developer or other person on account of work done or to be done in or for the Township.
C. 
Have custody of all leases of property owned by the Township.
D. 
Report to the Township Committee annually, at such time as it may require, on the coverage, expiration date and premium of each surety bond and contract of insurance; the nature and terms of outstanding leases, the rent reserved by each, and their respective expiration dates.
The Clerk shall maintain a current compilation of all administrative rules and regulations which shall be available for public inspection in his office during business hours. No rule or general regulation made by any department, officer, agency or authority of the Township, except such as relates to the organization or internal management of the municipal government or a part thereof, shall take effect until it is filed with the Clerk.
The Clerk shall have the power to administer oaths in all matters concerning Township business.
The Township Clerk shall, within five days after the Township Committee has appointed or elected any officer, whether to fill a vacancy or otherwise, cause to be delivered to or left at the place of abode of the person so elected or appointed a written notice of his election or appointment, and within the same time shall file a certified copy of the record of the election or appointment with the Clerk of the County of Sussex.
In addition to such other functions, powers and duties as may be prescribed by ordinance, and subject to the supervision and direction of the Township Committee, the Clerk shall:
A. 
Perform all the functions required of municipal clerks by the General Election Law (Title 19 of the Revised Statutes)[1] and any other law or ordinance.
[1]
Editor's Note: See N.J.S.A. 19:1-1 et seq.
B. 
Administer the provisions of Township ordinances with references to the licensing of occupations and activities for which licenses are required by law or ordinance to be obtained from the Clerk.
C. 
Have such other different and additional functions, powers and duties as may be prescribed by law or ordinance or delegated to him by the Township Committee.
[Amended 4-25-2016 by Ord. No. 2016-04]
The office of Deputy Township Clerk shall be and hereby is established for the Township of Andover, Sussex County, New Jersey, pursuant to the provisions of N.J.S.A. 40A:9-135.
A. 
The Deputy Township Clerk shall serve for one year.
B. 
The Deputy Township Clerk shall have all the powers and perform all the duties of the Township Clerk during such times and for such specific periods as the Township Clerk shall be absent, disabled, or when delegated by the Township Clerk to exercise such powers and perform such duties. The Deputy Township Clerk shall also perform such function and duties as may be assigned to him by the Township Clerk or the Township Committee.