Pursuant to N.J.S.A. 40A: 9-136, there is hereby
created the position of Township Administrator.
The Township Administrator shall be appointed
by the majority of the Township Committee in accordance with N.J.S.A.
40A:9-137. The term of office of the Township Administrator shall
be at the pleasure of the governing body pursuant to N.J.S.A. 40A:9-137,
and in all of his duties and responsibilities hereinafter described,
he shall serve under the direction of the Township Committee.
The Township Administrator shall be chosen on
the basis of his executive and administrative abilities and qualifications
with special regard as to education, training and experience in governmental
affairs. The Township Administrator must have permanent residence
in Sussex County within one year of the year of the date of appointment
or such additional time as may be granted by resolution by the governing
body and during the term in office remain a resident of Sussex County
for default of which said office may be deemed vacated.
The Township Administrator shall receive as
salary such sums as may be fixed and adopted by the Township Committee
in the Annual Salary and Wage Ordinance.[1] The Township Administrator shall be reimbursed for all
reasonable expenses incurred in the performance of his office.
[1]
Editor's Note: The Annual Salary and Wage
Ordinance is on file in the Clerk's office.
The Township Administrator may be removed by
two-thirds vote of the governing body. The resolution of removal shall
become effective three months after its adoption by the governing
body. In accordance with N.J.S.A. 40A:9-138, the governing body may
provide that the resolution of removal shall have immediate effect;
provided, however, that the governing body shall cause to be paid
to the Administrator forthwith any unpaid balance of his salary and
his salary for the next three calendar months following adoption of
the resolution.
During the absence or disability of the Township
Administrator, the Township Committee may, by resolution, and majority
vote of the Township Committee, appoint an officer or other employee
of the municipality to perform the duties of the Township Administrator
as Acting Administrator during such absence or disability. The Township
Committee shall determine when such absence or disability exists.
Such absence or disability shall be limited to three months after
which time the position may be deemed a vacancy. Any vacancy in the
position of the Township Administrator shall be filled by appointment
of the Township Committee. In the event of removal or resignation
of the Township Administrator, the Township Committee may, by resolution,
appoint an officer or other employee of the municipality as Acting
Administrator to serve at the pleasure of the Township Committee until
an Administrator is appointed. Removal of an Acting Administrator
shall be by majority vote of the Township Committee.
The Township Administrator shall be responsible
for and perform the following duties:
A.
Overall administrative duties. The Township Administrator
shall be the Chief Administrative Officer of the Township of Andover,
and he shall be responsible to the Township Committee for the proper
and efficient administration of both the day-to-day management of
the administrative affairs of the Township and the overall business
affairs of the Township, acting in its stead and as its representative,
to promote its economic and responsive operation. The Township Administrator's
duties shall relate to the management of all Township business and
the coordination of activities of the various departments, boards
and commissions within the Township, and he shall provide assistance
and planning in supervising the execution of the Township Committee
work in those areas where continuous and sustained effort is required.
The Township Administrator shall not be responsible for those nondelegable
duties and responsibilities conferred upon Township officials by statute,
other applicable laws, rules and regulations promulgated on state
agencies or such other duties and responsibilities as the Township
Committee may reserve to itself.
B.
Supervision of administrative functions. The Township
Administrator shall have the authority and responsibility to supervise
the administrative functions, in consultation with the respective
committee chairman, department heads and Township Committee, but not
the professional operation of all departments of the government of
the Township.
C.
Collection. The Township Administrator shall see that
all moneys owed to the Township, other than taxes, are promptly paid
and that proper proceedings are taken for the security and collection
of all the Township's claims.
D.
Communication. The Administrator shall be responsible
for continually improving communications among the various personnel,
departments, agencies, boards and the governing body. The Township
Administrator shall act as a liaison with other municipalities and
county, state and federal agencies.
E.
Correspondence. He shall receive copies of all correspondence
addressed to the Township of Andover. He shall receive notice of all
regular and special meetings of the Township Committee and all advisory
committees, boards, commissions and other agencies of the Township,
including meetings with other governmental bodies and agencies.
F.
Employment. The Township Administrator shall not engage
in any other occupation or employment while employed by the Township
in a related government field except as approved by the Township Committee.
G.
Insurance. The Township Administrator shall supervise
and recommend all insurance and bonds for the Township property, personnel
and Township operations.
H.
Meetings. The Township Administrator shall attend
all meetings of the governing body, work and agenda sessions for these
meetings with the right to speak but not vote on all agenda items,
and attend other meetings as directed by the governing body.
I.
Personnel. The Township Administrator shall serve
as personnel officer of the Township and shall be responsible for
enforcement of the personnel policy of the Township, with the advice
and consent of the Township Committee.
(1)
He shall recommend to the Township Committee the selection,
hiring, promotion and removal of employees of the Township, provided
that persons covered by the civil service provisions of this state
or other applicable statutes shall be promoted, hired, suspended or
discharged only in accordance with such provisions.
(2)
He shall establish performance standards to evaluate personnel and submit a written report annually to the Township Committee. He shall establish working, personal leave, vacation and sick leave schedules, and make recommendations to the Township Committee on compensatory time off pursuant to § 115-6D.
(3)
He shall develop and administer the personnel program
and policies, including up-to-date job classifications and pay plans,
active recruitment of needed personnel, in-service training programs
developed by interviewing department heads and personnel and a complete
system of personnel records of municipal officers and employees.
J.
Reports. He shall keep the Township Committee currently
informed of all matters within his jurisdiction by such reports, verbally
or in writing, as he deems advisable or as may be requested by the
Township Committee and to submit an annual written report of his work
accomplished at the request of the Township Committee for the benefit
of the public.
K.
Laws. He shall see that all laws of the State of New
Jersey, Township ordinances, resolutions and policies, as established,
are executed and implemented subject to the direction of the Township
Committee.
L.
Finance. The Township Administrator shall:
(1)
Study, recommend, implement and enforce the financial
procedures and policy of the Township and its departments, after consultation
with department heads and approval of the governing body.
(2)
Supervise the disbursement of all Township and escrow
funds and review and approve all purchases, vouchers and bills before
submitting same to the Township Committee for final approval.
(3)
Be responsible for the cash needs of the Township
and for the conduct of a sound cash management and investment program,
subject to state regulations and governing board policy, and report
such actions and results to the governing body as required by law.
M.
Collective bargaining. The Township Administrator
shall be responsible for the negotiation of collective bargaining
contracts with agencies representing Township employees, subject to
the approval of the Township Committee, and for the administration
and enforcement of such contracts and the personnel policies and procedures
of the Township. The Township Administrator shall be responsible for
the research and necessary documentation for negotiation activities,
and shall participate with the Township Committee in the negotiation
effort and recommend the use of outside resources when deemed advisable.
N.
Other duties. The Township Administrator shall:
(1)
Ensure that there is an up-to-date and coordinated
record retention and disposal program for all Township departments,
offices, boards and agencies.
(2)
Represent the Township and assert its proper interests
in relation to federal, state, county and other political subdivisions,
and with respect to Township contracts and franchises.
(3)
Monitor and evaluate state and federal legislation
as to its impact on the Township with recommendations for actions
by the Township Committee. The Township Administrator must be prepared
to testify on behalf of the Township on issues affecting the Township.
(4)
Implement all policies formulated by the Township
Committee.
(5)
Advise the Township Committee on all background matters
as an aid to the establishment of policy and recommend to the Committee
for adoption of such measures as may be deemed necessary or expedient.
(6)
Follow up acts of the Township Committee by correspondence,
review of minutes and personal conferences.
The Township Administrator may be responsible for and may perform the following duties in addition to those listed in § 3-55 hereof if said duties are delegated to him by the Township Committee:
A.
Agenda. He may prepare in conjunction with the Township
Clerk, the agenda for each meeting of the Township Committee and supply
facts pertinent thereto and deliver such to the Township Committee.
He may arrange meetings and conferences when so required by the Township
Committee.
B.
Aid. He may solicit and inform the Township Committee
as to federal aid projects and state aid projects and any other aid
program or grant for which the Township of Andover may qualify. He
may actively pursue said projects and programs upon instruction by
the Township Committee.
C.
Budget. In all budget functions, the Chief Financial
Officer will assist the Administrator in carrying out all listed responsibilities.
(1)
The Township Administrator shall prepare the temporary
budget for presentation at the first regular meeting of the governing
body in January.
(2)
The Township Administrator shall prepare the annual
capital and operating budget to be proposed to the Township Committee
for adoption. The Administrator, the Chief Financial Officer or an
officer designated by the Administrator shall obtain from the head
of each department, committee, board, commission, agency, officer
or authority estimates of anticipated expenditures and supporting
data as requested. Said anticipated expenditures and supporting data
are to be supplied by October 15 and copies distributed to the governing
body prior to the review of the budget requests.
(3)
The Administrator shall prepare and compile budget
studies, analyses and schedules; assist in the conduct of public,
departmental, board, committee, and commission budget hearings during
the months of October and November each year; and, in conjunction
with the Treasurer, shall assist the Township Committee in such manner
as it shall require in the preparation of the annual Township budget.
Budget recommendations shall be submitted to the governing body by
the Administrator by December 1 preceding the budget year.
(4)
The Administrator shall help draft an explanatory
budget message, including a comparison of prior years' appropriations
and expenditures and an analysis of the proposed expenditures, and
shall prepare the final budget for introduction and approval by the
governing body before February 10.
(5)
Upon the adoption of the budget, current accounts
of the expenditures shall be kept on a monthly basis based upon the
supplemental detail of the adopted budget. The Administrator shall
be responsible for the administration of the budget after its adoption
by the governing body; shall maintain a continuing review and analysis
of the budget operation, work progress and costs of municipal services;
and shall assess the attainment of the Township's budget and service
goals, reporting the same regularly to the Township Committee.
D.
Capital improvement plan. Upon request, and as requested,
the Administrator may assist the Planning Board in the development
of the capital improvement plan for Master Plan updates.
E.
Complaints. The Administrator may receive and reply
to inquiries and complaints regarding services or personnel of the
Township. He or an officer designated by him shall investigate and
dispose of such complaints. He shall keep a written record of such
complaints and when and what action was taken in response thereto
and provide the Township Committee a copy thereof when requested to
do so.
F.
Consultants. The Administrator may recommend the employment
of experts and consultants to perform work and render advice in connection
with the operation or work projects in the Township, subject to the
approval of the Township Committee. The Administrator may supervise
the work of consultants retained by the Township Committee, such as
the Township Engineer, planning consultants and others, and shall
keep the Township Committee fully informed as to the work of such
consultants.
G.
Contracts. The Township Administrator may attend to
the supervision and of the performance and faithful execution of Township
contracts, except insofar as such duties as are expressly imposed
upon some other Township officer by statute. He shall have no pecuniary
or personal interest directly or indirectly in any contract, job for
work or materials or the profits thereof to be furnished or to be
performed for the Township of Andover. The Administrator may negotiate
contracts, subject to the approval of the Township Committee.
H.
Coordinate. He may integrate and coordinate the functions
of all departments, boards, agencies, offices and officials, and may
also maintain liaison with the Board of Education of the Andover Regional
School District.
I.
Efficiency. He may conduct a continuous study of all
activities and operations of the Township government and recommend
changes for the purpose of increasing efficiency and effectiveness.
He may develop, prescribe and enforce rules and regulations for the
efficient management of the Township government for the avoidance
of any duplication or overlapping of effort among the departments
or among the units within a department, and for the improvement of
methods and procedures of administration.
J.
Improvements. The Township Administrator may recommend
the nature, location and extent of public improvements and coordinate
the execution of same when authorized by the Mayor and Township Committee.
K.
Information. The Township Administrator may study,
recommend, implement and enforce the procedures and policies of the
Township, its departments and officials for the coordination, compiling,
editing and prompt dissemination and release of public information,
upon the recommendation and authorization of the Township Committee.
L.
Purchasing. The Township Administrator shall:
(1)
Be the purchasing officer of the Township and shall
purchase, or supervise the purchase of, or delegate the purchase of,
in accordance with the provisions of the governing statutes and sound
purchasing practices, all materials, supplies and equipment of the
various agencies, boards, departments and other offices of the Township.
The Township Administrator shall keep or cause to be kept an account
of all purchases and shall, from time to time or when directed by
the governing body, make a full report thereof.
(2)
Establish rules, regulations, standards and specifications
to control all purchases by the Township and recommend to the governing
body such standards as to quality, size and variety of articles, equipment
and supplies used by the offices and departments of the Township,
to make possible uniform purchasing practices; act as purchasing agent
in the purchase of such materials, equipment and supplies; issue or
supervise the issuance of the necessary purchase orders for such materials,
equipment and supplies for all departments without exception; ensure
that all purchases are at the most favorable price to the Township
and see to it that the materials, equipment, services or supplies
delivered are correct in number or amount and comply with the standards
and specifications prescribed by the governing body as agreed to at
the time of purchase.
(3)
Cause to be advertised proposals for the furnishing
of work, equipment and materials and receive bids therefor at the
direction of the governing body.
(4)
Review, validate and recommend all bills and vouchers
for payment prior to final approval by the governing body, and shall
establish procedures associated with the payment of claims.
(5)
Have no interest, directly or indirectly, in any contract
job for work or materials, or the profits thereof, to be furnished
to or performed for the Township.
(6)
Require the various departments, boards, commissions,
agencies and programs to furnish annually a complete inventory of
all equipment, materials and supplies in stock; and recommend the
sale of any obsolete or surplus equipment, materials and supplies;
and transfer to or between departments, offices and agencies and from
or to central stores such supplies, material and equipment as need
appears and arrange for the sale of surplus or obsolete items thereof.
The Administrator shall maintain a fixed asset inventory in the manner
and form required by law.
M.
Other duties. The Administrator may perform such other
duties as may be assigned to him from time to time by the Mayor and/or
Township Committee.
Nothing in this article shall derogate from
or authorize the Township Administrator to exercise the powers and
duties of the elected and appointed officials of the Township.
