Village of Monroe, NY
Orange County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Board of Trustees of the Village of Monroe 7-6-1999 by L.L. No. 3-1999. Amendments noted where applicable.]
A. 
The people's right to know the process of government decision making and to review the documents and statistics leading to determinations is basic to our society. Access to such information should not be thwarted by shrouding it with the cloak of secrecy or confidentiality.
B. 
This chapter provides information concerning the procedures by which records may be obtained.
C. 
Personnel shall furnish to the public the information and records required by the Freedom of Information Law, as well as records otherwise available by law.
A. 
The following records, pursuant to the Village Law, are not accessible to the public:
(1) 
Those which specifically exempted from disclosure by state or federal statute.
(2) 
Those which, if disclosed, would constitute an unwarranted invasion of personal privacy under the provisions of Subdivision 2 of § 89 of the Public Officers Law.
(3) 
Those which, if disclosed, would impair present or imminent contract awards or collective bargaining negotiations.
(4) 
Those which are trade secrets or are maintained for the regulation of commercial enterprise which, if disclosed, would cause substantial injury tot he competitive position of the subject enterprise.
(5) 
Those which are compiled for law enforcement purposes and which, if disclosed, would:
(a) 
Interfere with law enforcement investigations or judicial proceedings;
(b) 
Deprive a person of a right to a fair trail or impartial adjudication;
(c) 
Identify a confidential source or disclose confidential information relating to a criminal investigation; or
(d) 
Reveal criminal investigative techniques or procedures, except routine techniques and procedures.
(6) 
Those which, if disclosed, would endanger the life or safety of any person.
(7) 
Those which are interagency or intraagency materials which are not:
(a) 
Statistical or factual tabulations or date;
(b) 
Instructions to staff that affect the public;
(c) 
Final agency policy or determinations; or
(d) 
External audits, including but not limited to audits performed by the Comptroller and the federal government.
(8) 
Those which are examination questions or answers which are requested prior to the final administration of such questions.
(9) 
Those which are computer access codes.
B. 
Any conflicts among laws governing public access to records shall be construed in favor of the widest possible availability of public records.
The records access officer shall be responsible for assuring that agency personnel:
A. 
Comply with requirements and provisions of the Freedom of Information Law, the rules and regulations of the Committee on Public Access to Records and this chapter in providing access to agency records.
B. 
Maintain an up-to-date subject matter list of records, update it twice a year and make it available for public inspection and copying.
C. 
Explain, in writing, reasons for denial of access and advise the requester of right to appeal, setting forth the name, title, business address and telephone of persons to whom appeal may be taken.
D. 
Upon request, calculate in advance the total cost of copies.
E. 
Permit the requester to make his or her own copy, without damaging the record and without relinquishing custody of the same.
Records shall be available for public inspection and copying at the office of the Village Clerk, 7 Stage Road, Monroe, New York 10950.
A. 
A written request is required.
B. 
A response shall be given regarding any request reasonably describing the record or records sought within five business days of receipt of the request.
C. 
A request shall reasonably describe the record or records sought. Whenever possible, a person requesting records should supply information regarding dates, file designations or other information that may help to describe the records sought.
D. 
If the records access officer does not provide or deny access to the record sought within five business days of receipt of a request, he or she shall furnish a written acknowledgment of receipt of the request and a statement of the approximate date when the request will be granted or denied. If access to records is neither granted nor denied within 10 business days after the date of acknowledgment of receipt of a request, such failure may be construed as a denial of access that may be appealed.
A. 
There shall be no fee charged for:
(1) 
Inspection of records.
(2) 
Search for records.
(3) 
Any certification pursuant to this chapter.
B. 
Copies of records shall be provided according to the following fee schedule:
(1) 
The fee for photocopies not exceeding nine inches by 14 inches is $0.25 per page.
(2) 
The fee for copies of records other than photocopies which are nine inches by 14 inches or less shall be the actual copying cost, excluding fixed agency costs, such as salaries.