Village of Wappingers Falls, NY
Dutchess County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Board of Trustees of the Village of Wappingers Falls 2-12-1997. Amendments noted where applicable.]
The following is intended as a statement outlining benefits which the Board of Trustees provides for employees of the village. These benefits are a reward to employees for long and faithful services to the village. The longer an employee's service, the greater the benefits. The plan will be administered, regulated and strictly enforced. This is to ensure that all employees will be treated in a fair and equitable manner.
As used in these personnel policies, the following terms shall have the meanings indicated:
PERMANENT EMPLOYEE
A full-time employee of the village. "Permanent employees" are entitled to all employee benefits in accordance with their respective qualifying terms of service. (Temporary employees, such as elected officials, appointed officials, hourly police officers and police assistants, part-time and temporary employees of all village departments do not qualify for any benefits except those mandated by law, such as Worker's Compensation, and except as otherwise herein specifically noted.)
PERSONAL BUSINESS
The business of an employee arising out of emergency or being of a pressing nature and requiring immediate attention. Personal business days shall also include bereavement days in the event of the death of any of the persons hereinafter enumerated.
QUALIFYING TERM
The period of continuous service, stated in fiscal years, which will qualify a permanent employee for the respective benefits granted after completion of such period of continuous service. (Fiscal year: June 1 to May 31 of the following year.) The period of continuous service shall be computed as beginning on June 1 next following the employee's initial permanent service date.
WORKING DAYS
Consecutive calendar days, excluding intervening Saturdays, Sundays and holidays.
Only permanent employees as defined in § A155-2 will be entitled to this benefit.
A. 
Qualifying terms and benefits. Service prior to the initial full fiscal year will accrue one vacation day for every two full months of service. These vacation days must be taken during the employee's initial full fiscal year. The following is a schedule of qualifying terms and their corresponding benefits:
Qualifying Terms
(fiscal years)
Vacation Benefit
(working days)
1
10
5
15
20
20
B. 
Vacation pay. All vacation pay will be based on a forty-hour week. Per-hour wage employees will be paid on a forty-hour basis and salaried employees at their regular weekly rate of pay during the vacation period.
C. 
Miscellaneous.
(1) 
All vacation benefits earned as of the end of a fiscal year must be taken during the following fiscal year.
(2) 
Any vacation not taken during the fiscal year will be forfeited.
(3) 
All vacations must be improved by the department head, and forms to be supplied must be filled out and signed by both the employee and his/her department head and filed with the Village Clerk before an employee is allowed to go on vacation. These forms will be filed in the the employee's personnel file by the Village Clerk.
(4) 
Vacation pay will be payable in advance if the proper form is filed with the Village Clerk 72 hours before the regular payroll date.
(5) 
Vacations may not be scheduled when they would adversely affect the operation of the department. If more than one employee requests vacation at the same time, the employee with seniority will receive first consideration.
(6) 
At the time of termination of employment, an employee will be compensated for vacation to which he is entitled but has not used, at his regular rate of pay.
(7) 
If an employee is ill at the start of his vacation, he must notify the Village Clerk of the illness on the first day of his scheduled vacation if he elects to go on sick leave rather than vacation. If he so chooses, he is subject to the provisions of § A155-4, Sick leave. An employee must work at least one day upon his return from sick leave before he may go on vacation.
(8) 
Any abuse of vacation leave by the employee or his department head will be subject to disciplinary action.
(9) 
The vacation provisions are not permanent and may be amended or terminated by the Village Board at any time.
Only permanent employees as defined in § A155-2 will be entitled to this benefit.
A. 
Qualifying terms and benefits, The following is a schedule of qualifying terms and their corresponding benefits:
Qualifying Terms
(fiscal years)
Sick Leave Benefit
(working days)
1
10
2
12
3
14
4
16
5
18
6
20
Each year thereafter
20
B. 
Service prior to the initial full fiscal year will be entitled to one sick leave day per month of service. All sick leave pay will be based on a forty-hour week. Per-hour wage employees will be paid on a forty-hour basis and salaried employees at their regular weekly rate of pay during sick leave.
C. 
Miscellaneous.
(1) 
Ten days of unused accident/sick leave time for each fiscal year may be accumulated to a maximum of 165 working days. Any use of this accumulated sick leave time will be deducted from his total accumulated sick leave time. This provision regarding sick leave is to protect a long-term employee who has not used his sick leave time to be financially protected during a prolonged illness.
(2) 
An employee who will be absent from his duties because of illness is required to notify his department head within the first half hour after the time he was due to commence work on the day of absence that he is not at work, nature of illness and when he expects to return to work. (Failure to do so will result in forfeiture of sick pay.) Members of the Police Department must notify the department head at least one hour before the start of their tour of duty. The department head must fill out a form provided for absence and file with the Village Clerk within one business day of such absence. The Village Clerk shall keep a record of sick leave absences in the employees' personnel record.
(3) 
After an absence of three working days due to illness, an employee must have a certificate from his doctor stating that he is able to return to work. This statement must be signed by his department head and given to the Village Clerk before he returns to is duties. This statement will be made part of his personnel record.
(4) 
When an employee has an accident or illness after the first day of his vacation, he will not be eligible for sick leave during the first week of such vacation. If the injury or illness continues after his vacation period is over, he will be eligible for his normal sick leave.
(5) 
In the event of absence from work due to injury sustained on the job, if the employee receives payments from the village under this section and thereafter receives an award for loss of wages through Worker's Compensation Insurance, judgment or otherwise, the village shall be reimbursed for all money paid out under this section to the extent duplicated by the award.
(6) 
Upon termination of employment, no reimbursement shall be made for accumulated sick leave.
(7) 
Any abuse of sick leave by the employee or his department head will be subject to disciplinary action.
(8) 
The sick leave benefit is not permanent and may be amended or terminated by the Village Board at any time.
Only permanent employees as defined in § A155-2 will be entitled to this benefit.
A. 
Qualifying term: after completion of one year of continuous service.
B. 
Personal business pay. All personal business compensation will be based on an eight-hour day.
C. 
Miscellaneous.
(1) 
Personal business pay must be approved by the department head, and the form provided for absence must be filed with the Village Clerk one working day in advance. If this is not done, the employee will not be paid. The Village Clerk will keep these forms in the employee's personnel record.
(2) 
An employee is entitled to three working days for personal business as defined in § A155-2.
(3) 
An employee is also entitled to three consecutive working days for a death in his immediate family. For purposes of this section, members of immediate family are spouse, child, mother, father, sister, brother, father/mother-in-law, sister/brother-in-law, or any person who is a permanent resident of the employee's household. If the place of burial is over 500 miles distant, an additional day of personal business will be allowed.
(4) 
Any abuse of the personal business provision by the employee or his department head will be subject to disciplinary action.
(5) 
Jury duty will not be considered as personal business time. Village employees are requested to ask for an exemption from the same. If an employee has to serve on jury duty he will be paid by the village only the difference between his jury duty pay and his normal village pay.
(6) 
The personal business benefit is not permanent and may be amended or terminated by the Village Board at any time.
A. 
Holidays observed for village employees. The following holidays are observed:
(1) 
New Year's Day.
(2) 
Martin Luther King Day.
(3) 
President's Day.
(4) 
Good Friday.
(5) 
Memorial Day.
(6) 
Independence Day.
(7) 
Labor Day.
(8) 
Columbus Day.
(9) 
Veteran's Day.
(10) 
Election Day (presidential election only).
(11) 
Thanksgiving.
(12) 
Friday after Thanksgiving.
(13) 
Christmas.
B. 
Village employees (other than police assistants). The above holidays shall be paid holidays. Any full-time employee required to work on a holiday will receive his normal holiday pay, plus time and 1/2 for time actually worked on such holiday.
C. 
Police assistants.
(1) 
The above holidays shall be paid holidays. Any full-time police assistant required to work on a holiday will be compensated at his/her regular rate of pay only, based on an eight-hour day.
(2) 
Any full-time police assistant required to work on a holiday will receive compensatory time off. He may take this time off as he/she desires, subject to the approval of the department head.
(3) 
Holiday time accrued (with the exception of Memorial Day) must be taken in the fiscal year and will be forfeited if not used.
(4) 
Any police employee other than full-time who is required to work on a holiday will be paid at his/her regular rate of pay and will not receive compensatory time off.
D. 
Miscellaneous.
(1) 
Any abuse of holidays by an employee or his department head will be subject to disciplinary action.
(2) 
The holiday provisions are not permanent and may be amended or terminated by the Village Board at any time.
A. 
Each full-time employee as defined in § A155-2 shall be entitled to participate in the Mohawk Valley Plan (hereinafter referred to as MVP). Cost of this participation will be paid in full by the village.
B. 
Hospitalization coverage for new employees will take effect 30 days after his/her appointment to full-time or commencing in the first day of the month following completion of 30 days, whichever is latter, pursuant to plan guidelines.
C. 
State and federal regulations will govern the detailed execution of this benefit. It will be the responsibility of the Village Clerk (forms, etc.) and the Village Treasurer (payments, etc.) to execute the mechanics of this benefit. Any circumstances, act, omission or neglect interfering with the proper administration of this benefit must be reported immediately to the Chairman of the Personnel Committee.
A. 
Pension, death benefits, etc. will be provided for each full-time employee as defined in § A155-2, and for such other persons as the Village Board may deem to be entitled thereto, if such person or employee so elects, by either the New York State and Local Employee's Retirement System or the New York State Policemen's and Firemen's Retirement System, as applicable. Both of these systems are provided and administered by New York State, therefore, their current rules and regulations will govern participation. Costs will be shared by the employee and the village as determined by New York State. At present, the village provides a 75-g plan.
B. 
It will be the responsibility of the Village Clerk (forms, payroll deductions, etc.) and the Village Treasurer (deductions, payments to state agencies, etc.) to execute this benefit within the current state regulations. It will be the responsibility of each department head to notify the Clerk and/or Treasurer of any change affecting this benefit. Any circumstances, act, omission or neglect interfering with the proper administration of this benefit must be reported immediately to the Chairman of the Personnel Committee.
A. 
All employees will be entitled to all compensation and other benefits as provided by the Worker's Compensation Law. These benefits will be provided by an insurance carrier through premium payments made by the village. There is no cost to the employee. As these benefits are governed by state law, they may vary or be amended periodically.
B. 
For the proper implementation and record keeping required in connection with this benefit, the following responsibilities will exist:
(1) 
The employee must report all injuries immediately to his department head or other superior. Minor injuries may be reported within 24 hours and not later than the next business day to the department head.
(2) 
The department head must report in writing to the Village Clerk within 24 hours all injuries. This report must show the name of the injured, extent of injury, cause, date, time and brief description of circumstances surrounding the event.
(3) 
The Village Clerk will notify the insurance carrier promptly in writing of the injury event. The Village Clerk, in conjunction with the department head and/or attorney will prepare all necessary paperwork to ensure reimbursement to the village of whatever wages were paid under sick leave which are later awarded under the Compensation Law.
A. 
All employees (except elected officials) shall receive the statutory benefits of the New York State Disability Law. These benefits will be provided through an insurance carrier.
B. 
There will be no employee contributions as the village will pay all premiums.
C. 
For the proper implementation and record keeping required in connection with this benefit, the following responsibilities will exist:
(1) 
The employee must report all injuries immediately to his department head or other superior. Minor injuries may be reported within 24 hours and not later than the next business day to the department head.
(2) 
The department head must report in writing to the Village Clerk within 24 hours all injuries. This report must show the name of the injured, extent of injury, cause, date, time and brief description of circumstances surrounding the event.
(3) 
The Village Clerk will notify the insurance carrier promptly in writing of the injury event. The Village Clerk, in conjunction with the department head and/or attorney, will prepare all necessary paperwork to ensure reimbursement to the village of whatever wages were paid under sick leave which are later awarded under the New York State Disability Law.
A. 
All employees, department heads and other officials are hereby notified of their respective duties and responsibilities in connection with the administration and orderly operation of the foregoing benefit plan.
B. 
Any employee, department head and/or other official who willfully or through omission or neglect fails in any responsibilities or falsifies any report in any degree will be subject to disciplinary action by the Village Board. This disciplinary action will be limited to loss of one week's pay for the first offense. A second offense may, at the Board's discretion, lead to dismissal.