[HISTORY: Adopted by the Levy Court of Kent County 5-15-1973, as amended through 5-28-1996. Amendments noted where applicable.]
Sanitary standards — See Ch. 180.
The name of this organization shall be the Regional Sewer Advisory Board of Kent County Delaware (sometimes hereinafter referred to as "the Sewer Advisory Board" or "the Board").
The authority of the Board is advisory, as established by the Levy Court of Kent County during its meeting of May 15, 1973, as amended at its meetings of November 20, 1973, September 3, 1974, and May 9, 1989.
The purpose of the Board is to advise the Levy Court of Kent County, Delaware, in providing orderly and desirable operation and development of the Kent County Regional Sewer Systems.
In this respect the Board is responsible for, but not limited to, the tasks of reviewing, monitoring and advising the Levy Court of Kent County on the items below or any other matters concerning the Kent County Regional Sewer Systems:
Establishing of priorities.
Establishment of new sanitary districts.
Obtaining and contracting for feasibility studies of expansion and improvement of the system.
Construction contracts (bids).
Rules, regulations and policies.
Compatibility to the Regional Comprehensive Land Use Plan.
Federal and state environmental requirements.
Members. There shall be 13 voting members of the Board (one voting member from each of the seven Levy Court districts, plus one voting member and one alternate voting member from each municipality, from DAFB and from DNREC). The members and alternates shall be individuals and shall represent the following organizations and geographic areas in Kent County:
Termination of membership.
Any member of the Board may terminate his/her membership at any time by notifying, in writing, the Chairperson of the Board. Unless otherwise specified in such notice, such resignation shall take effect upon receipt thereof by the Chairperson. Any member of the Board who fails to attend 75% of regular and special meetings of the Board in any twelve-month period, without an excuse acceptable to the Chairperson, shall be deemed to have resigned, and the vacancies shall be filled as herein provided by original appointment.
The unexcused absence of a member for three consecutive regular meetings shall be deemed to constitute his/her resignation as a member. The Chairperson shall report the absence to the Levy Court. Membership revocation of any member. may be recommended to the Levy Court at any time, for cause by a majority of the members, acting at a regular meeting, such termination to be effective upon approval of the Levy Court.
Powers and voting rights. Each member of the Board shall be entitled to cast one vote. The Chairperson votes on all business of the Board.
The Kent County government shall provide compensation in the amount of $80 per meeting, not to exceed 12 payments per year (or a total of $960 annually), to members appointed by Commissioners to represent the seven Levy Court Districts, exempting staff and representatives of the Town of Smyrna, the City of Dover, the City of Milford, the Camden-Wyoming Sewer & Water Authority, DAFB and DNREC. Checks will be issued on the last pay day of each quarter of the year. No out-of-pocket expenses or mileage will be reimbursed. Board members must be present at meetings to receive compensation.
[Amended 5-10-2005 by Ord. No. 05-06]
An annual organizational dinner meeting may be held with dinner paid for by the Kent County government (not to exceed dinner amount as specified in policy P-13A) for all members and staff who regularly attend meetings of the Board.
At its annual organization meeting in January, unless rescheduled by majority vote the Board shall elect a Chairperson and Vice Chairperson, each of which shall serve until the next organizational meeting or until his/her successor shall be elected. In the event that a Chairperson or Vice Chairperson is replaced on the Board in between organizational meetings, a special election shall be held.
Chairperson and Vice Chairperson shall take office upon completion of the voting. Nominations for Chairperson and Vice Chairperson shall be made from the floor and elections shall follow immediately thereafter.
The candidate receiving a majority vote shall be declared elected.
The Chairperson shall preside at all meetings and hearings of the Board, shall appoint all committees of the Board (except as otherwise provided herein) and shall perform all of the duties normally conferred by parliamentary usage of such office as well as those duties specified by these bylaws.
The Chairperson shall be a voting member of the Board. He shall have the privilege of discussing all matters before the Board and of voting thereon.
Regular meetings. Regular meetings of the Board are held at the Kent County Administration Building, 414 Federal Street, Dover, Delaware 19901, on the first Wednesday of each month.
Special meetings. Special meetings of the Board may be called at any time by the Chairperson or by a majority of members, subject to regulations of the Delaware Freedom of Information Act (29 Del, C. § 10001 et seq.).
Notice of meetings. Notice of each regular or special meeting shall comply with the requirements of the Delaware Freedom of Information Act (29 Del. C. § 10001 et seq.) . Such notice shall be in writing, such notice shall be signed by the Chairperson of the Board (or county Engineer if so designated by the Chairperson), and, unless otherwise required by law, a copy thereof shall be served personally or by first class mail upon each member not less than seven days nor more than 30 days before the meeting. Such notice shall include the agenda if available and the time and place of the meeting. Additionally, the meeting notice shall be posted on three bulletin boards in the Kent County Administration Building.
Quorum. At all meetings of the Board, the presence in person of seven members shall be necessary and sufficient for a quorum. In the absence of a quorum, those present may, without notice other than by announcement at the meeting, adjourn the meeting from time to time, until a quorum shall be present. Passage of any motion shall require seven affirmative votes.
Organization. At each meeting of the Board, the Chairperson or, in his/her absence, the Vice Chairperson or, in the absence of both such officers, a person chosen by the members present, as long as the members present constitute a quorum, shall act as Chairperson and preside at the meeting. The Secretary or, in his/her absence, any person whom the Chairperson may appoint as Secretary shall act as Secretary at such meeting and keep the minutes thereof.
At least 30 days prior to the first regular business meeting after January 1 of each year, staff shall provide to members of the Board copies of the proposed annual budget of the Kent County Sewer Fund and proposed annual impact fee allocation rates for the next ensuing fiscal year. The Budget Advisory Committee of the Board, established and appointed pursuant to § 84-9, shall then commence a review of said proposed annual budget and said proposed annual impact fee allocation rates.
After reviewing said proposed annual budget and said proposed annual impact fee allocation rates, the Budget Advisory Committee may submit comments to the Board, provided that any such comments shall require four affirmative votes of the Committee, and/or the Budget Advisory Committee may submit recommendations to the Board for an increase or decrease in the total amount of any cost center in said proposed annual budget, provided that any such recommendations shall require five affirmative votes of the Committee.
Following the Budget Advisory Committee's review of said proposed annual budget and said proposed annual impact fee allocation rates, the Sewer Advisory Board shall commence a review of same. After reviewing said proposed annual budget and said proposed annual impact fee allocation rates, the Board may submit comments to the Levy Court, provided that any such comments shall require seven affirmative votes of the Board, and/or the Board may submit recommendations to the Levy Court for an increase or decrease in the total amount of any cost center in said proposed annual budget, provided that any such recommendations shall require eight affirmative votes of the Board.
The foregoing voting requirements shall apply only to reviews of the proposed annual budget of the Kent County Sewer Fund and reviews of annual impact fee allocation rates by the Budget Advisory Committee and the Sewer Advisory Board, respectively.
The Budget Advisory Committee of the Sewer Advisory Board is hereby established to assist and advise the Board on all fiscal or budgetary issues presented to or considered by the Board, including but not limited to reviews of the proposed annual budget of the Kent County Sewer Fund and reviews of annual impact fee allocation rates.
There shall be seven voting members on the Budget Advisory Committee, all of whom shall be members of the Sewer Advisory Board. The membership of the Budget Advisory Committee shall be determined as follows:
The four members of the Sewer Advisory Board representing the Town of Smyrna, the City of Dover, the City of Milford and the Camden-Wyoming Sewer & Water Authority shall all be members of the Budget Advisory Committee. The Chairperson of the Sewer Advisory Board shall also be a member of the Budget Advisory Committee, and he/she shall appoint, at his/her discretion, two additional members of the Budget Advisory Committee; provided, however, that if the Chairperson of the Sewer Advisory Board is also a representative of the Town of Smyrna, the City of Dover, the City of Milford or the Camden-Wyoming Sewer & Water Authority, then he/she shall appoint, at his/her discretion, three additional members of the Budget Advisory Committee, so that in any and all events, the Budget Advisory Committee shall at all times be comprised of seven voting members. Each member of the Budget Advisory Committee shall be entitled to cast one vote upon any business brought before the Committee.
The Chairperson of the Sewer Advisory Board shall also be the Chairperson of the Budget Advisory Committee. If the Chairperson of the Budget Advisory Committee is absent for any particular meeting of the Committee, then the Committee members present shall elect a member to preside over the meeting of the Committee.
The Kent County Engineer shall serve as staff to the Budget Advisory Committee.
Any member of the Budget Advisory Committee who is not a representative of the Town of Smyrna, the City of Dover, the City of Milford, the Camden-Wyoming Sewer & Water Authority, DAFB, or DNREC shall be entitled to compensation for attendance at meetings of the Budget Advisory Committee in the same manner and amount as the seven Levy Court District members of the Sewer Advisory Board under § 84-5 above.
Meetings of the Budget Advisory Committee shall be scheduled by the Chairperson of the Committee. There is no prescribed schedule of meetings. Notice of and conduct of meetings shall comply with the bylaws of the Sewer Advisory Board and the Delaware Freedom of Information Act (29 Del. C. § 10001 et seq.).
Four members of the Budget Advisory Committee shall constitute a quorum of the Committee. Unless otherwise specified herein, a simple majority vote shall be required to pass any motion before the Committee.
The order of business at regular meetings of the Board shall be:
The Board shall make use of the expert advice and information which may be furnished by appropriate state, federal or other of officials, departments or agencies.
Except as otherwise provided by these bylaws, the parliamentary rules of order set forth in the most recent edition of Mason's Manual of Legislative Procedures shall govern the proceedings of the Board.
Any of these bylaws may be amended, repealed or modified, and new bylaws may be adopted, by the affirmative vote of nine members of the Board, at any meeting of the Board, subject to the approval of the Kent County Levy Court. Written notice of any proposed changes to these bylaws shall be given to each member of the Board at least 14 days prior to any meeting at which such proposed changes are to be considered.