[HISTORY: Adopted by the Borough Council of the Borough of Eatontown as indicated in article histories. Amendments noted where applicable.]
[Adopted 11-8-2006 by Ord. No. 35-2006; amended in its entirety 4-9-2008 by Ord. No. 08-2008]
A. 
N.J.S.A. 19:44A-20.4, 20.5 et seq. went into effect January 1, 2006, and determined new procedures for awarding contracts in excess of $17,500 for goods and services, including professional services, which are not subject to bidding requirements under the Local Public Contracts Law.[1]
[1]
Editor's Note: See N.J.S.A. 40A:11-1 et seq.
B. 
The aforesaid state statute addresses two types of contract processes, one known as the "non-fair and open" process of contract awards and the other the "fair and open" process of contract awards.
C. 
Council had previously approved of the "fair and open" process for the year 2006 by resolution and further approved by ordinance the same process for 2007 and future years by ordinance adopted by the Borough Council on 11-8-2006 and identified as Ordinance No. 35-2006.
D. 
The Borough would like to continue to undertake a "fair and open" process in awarding contracts for professional services and seek public solicitation of qualifications from all professionals for all professional positions to be filled by the Borough pursuant to N.J.S.A. 19:44A-20.5 on an annual basis, or when needed.
The governing body hereby authorizes the Borough Clerk on an annual basis to publicly advertise in the newspaper named as the official newspaper of the Borough of Eatontown and publicly solicit qualifications which will be established as the basis for an award of professional contracts for all professional positions sought by the Mayor and Council during reorganization in January of each year, or at any time when professional services are sought, as well as all professional positions awarded by boards within the jurisdiction of the governing body of the Borough of Eatontown.
The Borough Clerk will follow the procedures for solicitation set forth by N.J.S.A. 19:44A-20.4 et seq. (20.5 for municipal entity), which requires public advertising for qualifications, establishing a disclosure process documented in writing prior to any solicitation and publicly opening said qualifications and referring the same to the Mayor and Council or the appropriate board of authority for the selection and awarding of contracts. All solicitations shall include specifications for professionals prepared by the Borough Administrator in conjunction with the Borough Attorney and approved by the Mayor and Council and shall require further that all professional proposals submitted shall include a proposed professional contract and rate schedule.
The Borough Attorney shall prepare the necessary notice for publication, and the Borough Attorney and the Borough Administrator shall prepare the necessary criteria to be used by the Council along with specifications as set forth above for the "basis of award" per the requirements of N.J.S.A. 19:44A-20.4, 20.5 et seq. and as recommended by the Division of Local Government Services of the State of New Jersey. The awarding of said contract shall be based on compliance with said qualifications and specifications and submission of a proposed contract and rate schedule. The proposed contract and rate schedule shall be one factor, along with qualifications and compliance with specifications, for consideration by Council in awarding a contract, and no one factor, including the rate schedule proposed by a professional, shall be dispositive.
[1]
Editor's Note: Former § 57-5, Standard for fair and open process, was repealed 1-25-2023 by Ord. No. 02-2023.
[Adopted 3-11-2009 by Ord. No. 02-2009[1]]
[1]
Editor's Note: This ordinance was originally adopted as Ch. 235 but was renumbered to maintain the organization of the Code.
[1]
Editor's Note: Former § 57-6, Prohibition on awarding public contracts to certain contributors, was repealed 11-9-2023 by Ord. No. 30-2023.
[Amended 1-25-2023 by Ord. No. 02-2023]
This article does not apply retroactively. Political contributions, whether monetary or in-kind, made prior to the effective date of this article shall be deemed to be a violation of this article.
A. 
Any business entity seeking a contract with the Borough shall file the disclosure statements as required by P.L.2005, c. 271 ("Chapter 271 disclosure forms"),[1] which must be filed no later than 10 days prior to the awarding of a contract or agreement to procure services. The Borough or any of its purchasing agents or agencies, as the case may be, shall maintain a copy of all Chapter 271 disclosure forms and such documents shall be subject to the requirements of the Open Public Records Act.[2]
[1]
Editor's Note: See N.J.S.A. 19:44A-20.26 et seq.
[2]
Editor's Note: See N.J.S.A. 47:1A-1 et seq.
B. 
The business entity will make the statement knowing that under penalty of perjury that it has not made a contribution in violation of the article hereof and has not made or solicited contributions through intermediaries, third parties, immediate relatives, candidate committees, or political action committees for the purpose of concealing the source of the contributor(s).
C. 
Filing an incorrect Chapter 271 disclosure form may be deemed a breach of the contract and shall result in the business entity being debarred from being awarded any Borough contract for a period of one year.
D. 
The business entity shall have a continuing duty to report any violations of this article that may occur during the duration of a contract. The certification required under this subsection shall be made prior to entry into the contract or agreement with the Borough of Eatontown and shall be in addition to any other certifications that may be required by any other provision of law. At a minimum, completion of the Chapter 271 disclosure statement will be an annual requirement of the business entity.
E. 
The annual disclosure form shall be filed within 20 days following each anniversary of the proposal, if for a multiyear agreement.
A. 
Any other provision of law to the contrary notwithstanding, the Borough of Eatontown or any of its purchasing agents or agencies or those of its independent authorities, as the case may be, shall not enter into an agreement, amend an agreement, or otherwise contract with any developer and/or redeveloper, as defined in Subsection C below for the planning, replanning, construction or undertaking of any development and/or redevelopment project including the acquisition or leasing of any public property in conjunction with the redevelopment of any area within the Borough of Eatontown pursuant to the Local Redevelopment and Housing Law[1] and/or the Municipal Land Use Law,[2] if that developer and/or redeveloper has knowingly solicited or made any contribution of money, pledge of contribution, including in-kind contributions (as such term is defined within N.J.A.C. 19:25-1.7), in excess of the thresholds specified in N.J.S.A. 19:44A-20.4 et seq., above, within one calendar year immediately preceding the date of entering into the developer's agreement, redevelopment agreement, amended agreement, or contract (hereinafter "agreement"):
[Amended 1-25-2023 by Ord. No. 02-2023]
(1) 
Any Borough candidate or holder of public office having ultimate responsibility for the award of the contract; or
(2) 
Any campaign committee of such a candidate of holder of public office; or
(3) 
Any Borough of Eatontown municipal party committee; or
(4) 
Any county party committee within the State of New Jersey; or
(5) 
Any candidate committee, state political party committee, legislative leadership committee, continuing political committee or political action committee (PAC) organized under § 527 of the Internal Revenue Code that is organized for the purpose of supporting Borough candidates or Borough officeholders and/or that has within the last calendar year provided financial or in-kind support to Borough of Eatontown municipal elections and/or Borough of Eatontown municipal or Borough parties.
[1]
Editor's Note: See N.J.S.A. 40A:12A-1 et seq.
[2]
Editor's Note: See N.J.S.A. 40:55D-1 et seq.
B. 
All developer agreements or amendments thereto and/or redevelopment agreements entered into by the Borough of Eatontown shall contain a provision prohibiting developers and/or redevelopers, as defined in Subsection C below, to solicit or make any contribution in excess of the thresholds specified in § 57-6D above.
C. 
A "developer" or "redeveloper" means any person, firm, corporation, partnership, limited-liability company, organization, association, or public body that shall enter into or propose to enter into an agreement with a municipality or other redevelopment entity for the development of property pursuant to the Municipal Land Use Law,[3] redevelopment or rehabilitation of an area in need of redevelopment, or an area in need of rehabilitation, or any part thereof, under the provisions of the Local Redevelopment and Housing Law,[4] or for any construction or other work forming part of a development or redevelopment or rehabilitation project. For the purposes of this section, the definition of a "developer" or "redeveloper" includes all principals who own 1% or more of the equity in the corporation or business trust, partners, and officers in the aggregate employed by the developer and/or redeveloper as well as any affiliates or subsidiaries directly controlled by the developer or redeveloper. Spouses and any child/children shall also be included.
[3]
Editor's Note: See N.J.S.A. 40:55D-1 et seq.
[4]
Editor's Note: See N.J.S.A. 40A:12A-1 et seq.
A. 
Prior to arranging and entering into a developer's agreement or redevelopment agreement with any developer or redeveloper, the Borough of Eatontown or any of its purchasing agents or agencies or independent authorities, as the case may be, shall receive a sworn statement from the developer or redeveloper that the developer or redeveloper has not made any contribution in violation of § 57-6D above. The Borough of Eatontown, through any appropriate redevelopment agent, agency, officer, authority, or department, shall be responsible for informing the Mayor and the Borough Council that the aforementioned sworn statement has been received and that the developer or redeveloper is not in violation of this article, prior to entering into any developer's agreement or redevelopment agreement. Furthermore, the developer or redeveloper shall have a continuing duty to report any violations of this article that may occur while arranging and entering into the developer's agreement or redevelopment agreement, and until all specified terms or time period of the agreement have been completed. The certification required under this article shall be made prior to entry into the agreement with the municipality and shall be in addition to any other certifications that may be required by any other provision of law.
B. 
It shall be the Borough's continuing responsibility to give notice of this article to all developers who file any application with the municipality, its land use boards and/or any of its political subdivisions, including but not limited to the Planning Board or Zoning Board, to develop any tract of land within the municipality and/or when the municipality gives notice of redevelopment pursuant to N.J.S.A. 40A:12A-6 and/or when the municipality adopts a ordinance directing the Planning Board to prepare a redevelopment plan and at the time that the municipality adopts the ordinance to implement the redevelopment plan.
A. 
The contribution and disclosure requirements in this article shall apply to all developers and/or redevelopers as well as professionals, consultants or lobbyists contracted or employed by the developer and/or redeveloper including those ultimately designated by the developer/redeveloper to provide services related to the:
(1) 
Lobbying of government officials in connection with the examination of an area and its designation as an area in need of redevelopment or in connection with the preparation, consultation and adoption of the redevelopment plan;
(2) 
Obtaining the designation or appointment as redeveloper;
(3) 
Negotiating the terms of a developer's agreement or redevelopment agreement or any amendments or modifications thereto; and
(4) 
Performing the terms of a developer's agreement or redevelopment agreement.
B. 
It shall be a breach of the consultant's contract with the developer and/or redeveloper, and shall require immediate termination, for a consultant to violate the contribution limits and disclosure requirements in this article.
C. 
A developer or redeveloper who participates in, or facilitates, the circumvention of the contribution restrictions through consultants or professionals shall be deemed to be in breach of its approvals with the land use board and/or the Borough.
A business entity, developer, or redeveloper, or Borough of Eatontown candidate or officeholder, or municipal, county or state party committee, candidate committee, legislative leadership committee, continuing political committee or PAC referenced in this article, may cure a violation of § 57-6 of this article, if, within 30 days after the applicable ELEC report, the business entity notifies the Borough of Eatontown in writing and seeks and receives reimbursement of the contribution from the relevant candidate or officeholder, municipal or county political party, state political party, candidate committee, legislative leadership committee, continuing political committee, or PAC referenced in this article.
A. 
It shall be a breach of a contract with the Borough of Eatontown for a business entity, developer or redeveloper to:
(1) 
Make or solicit a contribution in violation of this article;
(2) 
Knowingly conceal or misrepresent a contribution given or received;
(3) 
Make or solicit a contribution through intermediaries for the purpose of concealing or misrepresenting the source of the contribution;
(4) 
Make or solicit any contribution on the condition of or with the agreement that it will be contributed to a campaign committee of any candidate or holder of public office of the Borough of Eatontown;
(5) 
Engage or employ a lobbyist or consultant with the intent or understanding that such lobbyist or consultant would make any contribution, which, if made or solicited by the business entity itself, would violate this article;
(6) 
Fund contributions made by third parties, including consultants, attorneys, family members and employees;
(7) 
Engage in any exchange of contribution to circumvent the intent of this article; or
(8) 
Directly or indirectly, through or by any other person or means, do any act which would violate this article.
B. 
Furthermore, any business entity, developer or redeveloper that violates § 57-13A(2) through (8) shall be debarred from eligibility for future Borough of Eatontown contracts or for entering into a developer's agreement or redevelopment agreement for a period of one calendar year from the date of the violation.
[1]
Editor's Note: Former § 57-14, Antiwheeling restrictions, was repealed 1-25-2023 by Ord. No. 02-2023.
If any provision of this article, or the application of any such provision to any person or circumstances, shall be held invalid by a court of the United States or this state, or by any administrative agency of the United States or this state, the remaining provisions shall remain in effect.
This article supplements, but does not supersede, the contribution disclosure requirements under P.L.2004, c 19, s.7 amended P.L.2005, c. 51, s. 15 (N.J.S.A. 19:44A-20.8) and P.L.2005, c. 271, s. 2 (N.J.S.A. 19:44A-20.26), for contracts awarded through other than a fair and open process. All ordinances or parts of ordinances that are inconsistent with any provisions of this article are hereby repealed to the extent of such inconsistencies.
A. 
The regulatory and penalty provisions of this article shall be incorporated by reference into all Borough of Eatontown contracts for professional services and extraordinary unspecifiable services and developer's agreements and redevelopment agreements.
B. 
The Clerk of the Borough of Eatontown shall file a certified true copy of this article with the Secretary of State, in accordance with N.J.S.A. 40A:11-51(c).[1]
[1]
Editor's Note: Former § 57-18, When effective, was repealed 11-9-2023 by Ord. No. 30-2023.