[HISTORY: Adopted by the Township Committee
of the Township of Egg Harbor 9-12-1990 by Ord. No. 35-1990.[1] Amendments noted where applicable.]
GENERAL REFERENCES
Administration of government — See Ch. 6.
[1]
Editor's Note: This ordinance also repealed
former Ch. 11, Claims Approval, adopted 8-11-1975, as amended.
A.
All claims for the payment of money shall be made
by the claimant upon the appropriate voucher and shall be approved
or disapproved in accordance with the procedures hereinafter set forth.
No claim shall be paid unless the claimant shall first present a detailed
bill of items or demand, specifying particularly how the bill or demand
is made up, with the certification of the claimant that it is correct,
said bill or demand and certification to be attached to the voucher.
No claim shall be paid unless the voucher has attached to it a certification
of a department head or of his duly designated representative having
personal knowledge of the facts that the goods have been received
by or the services rendered to the Township and that those goods or
services are consistent with prior authorization or authorizations.
B.
Each voucher shall bear the signature of the Chief
Financial Officer, certifying that there exists a line item appropriation
against which the claim shall be charged. The Chief Financial Officer
shall also certify that there are sufficient funds available for the
payment of the voucher. No voucher shall be paid unless the aforementioned
certifications are attached to said voucher or vouchers.
The Administrator is hereby delegated the power
to approve or disapprove claims.
All warrants for the disbursement of Township
money shall be drawn on the Township treasury, signed by the Mayor
and countersigned by the Chief Financial Officer and Township Clerk.
Whenever a voucher approved provides for a discount
if paid prior to the next regularly scheduled meeting or special meeting
of the Township Committee or involves a progress payment on a contract
theretofore approved by the Committee or where there exist other circumstances
which may justify immediate action by the Administrator, the Administrator
may authorize a warrant to be drawn on the Township treasury and pay
such voucher, provided that:
A.
A majority of the Township Committee orally approves
of the payment of the voucher.
B.
The claim was incurred within the scope of prior specific
or general authority from the Township Committee.
C.
A report of all claims so paid is submitted to the
Committee with a notification of the majority's approval at the next
ensuing regular meeting.
The Chief Financial Officer, with the approval of the Administrator and without employing the procedure required by § 11-1 of this chapter, but in accordance with established Township procedures, shall be permitted to take the following actions:
A.
Disburse Township funds from trust accounts, except
that the Township Committee shall approve or disapprove the return
of unencumbered cash balances in said accounts to the appropriate
entity or entities.
B.
Pay to the appropriate entities the following items:
(1)
Salaries.
(2)
Federal withholding taxes and social security taxes.
(3)
School, county and any other taxes which the Township
is obligated by law to pay.
(4)
Public assistance.
(5)
Pension and annuity fund deductions from salaries,
union dues deductions from salaries and wage attachment and garnishment
deductions from salaries.
(6)
Postal charges.
(7)
Utility payments.
[Added 4-3-2019 by Ord. No. 7-2019]
(8)
Reissue of lost or mutilated checks after stop payments has been
enforced.
[Added 4-3-2019 by Ord. No. 7-2019]
(9)
Ten percent bid bond return (Clerk's office).
[Added 4-3-2019 by Ord. No. 7-2019]
C.
Pay to the appropriate entity or entities regular
insurance premiums, provided that the insurance premium rate and the
insurer are approved by the Township Committee in the regular course
of municipal business prior to the first payment of said premium or
premiums.
D.
Transfer funds by the use of a payroll transfer check
from the current fund account to the payroll account for the purpose
of satisfying payroll obligations.
E.
Utilize the Township petty cash funds which are established
by resolution of the Township Committee.
F.
Pay on a regular basis to the appropriate entities
the principal and interest with respect to bonds and notes and other
Township financial obligations, provided that the total amount of
the principal and interest and the form of the financial obligation
are approved by the Township Committee in the regular course of municipal
business prior to the first payment of said principal and interest.
A list of claims presented for approval of the
Township Committee shall be prepared for each regular meeting.
