A.
Under the supervision of the Mayor as chief executive,
there shall be a Department of Municipal Administration. Within the
Department there shall be the following divisions:
B.
Departmental powers and duties generally. The Department
shall assist the Mayor in the direction and supervision of the departments
established by this chapter; coordinate the operation and administration
of the various departments and agencies of the Township government;
conduct the business operations of the Township; and perform such
other duties as the Mayor may designate. With respect to the statutory
agencies herein designated, the Department shall have the authority
of liaison between such agencies and the departments herein established.
Within the Department there shall be a Division
of Municipal Operations, the head of which shall be the Municipal
Clerk. The Division shall include such other personnel as shall be
authorized by ordinance.
A.
The Office of Municipal Clerk; composition. The office
of Municipal Clerk shall consist of the Municipal Clerk and Deputy
Municipal Clerk, who shall be appointed in the same manner and for
the same term as herein prescribed for department heads pursuant to
N.J.S.A. 40A:9-133, and such other personnel as may be authorized
by ordinance. The Municipal Clerk shall be the chief clerical employee
of the Township.
B.
Powers and duties. Under the supervision of the Clerk,
the Division shall:
(1)
Maintain operating reports of the various departments,
divisions, offices and agencies of the municipal government.
(2)
Collect, report upon and turn over to the Treasurer
all fees for which no other collection procedures are established
by general law or by this chapter.
(3)
Maintain records of ordinances and resolutions of
the Council.
(4)
Assist the Mayor in coordinating the operation and
administration of the Department herein established.
(5)
Perform such other duties as may be prescribed.
C.
Duties and powers of Clerk.
(1)
The Clerk shall be the Clerk of Council, attend all meetings of Council, perform such functions as may be required by law of municipal clerks in general and perform such other duties as may be prescribed for the Clerk of the Council by Article II of this chapter.
(2)
The Clerk shall:
(a)
Record all ordinances and resolutions adopted by the
Council and, at the close of each year, with the advice and assistance
of the Municipal Attorney, bind, compile or codify all the ordinances
and resolutions or true copies thereof of the municipality which then
remain in force and effect.
(b)
Properly index the record books, compilation or codification
of ordinances and resolutions.
(c)
Promulgate and implement, with the approval of the
Mayor, sound administrative, personnel and purchasing practices and
procedures.
(d)
Provide secretarial and clerical services for the
Mayor and Council members.
(e)
Prepare a copy of all ordinances and proposed ordinances
which will require publication under the Charter or general law and
cause the same, properly attested, to be published in any newspaper
legally qualified for the publication of official advertisements and
file in his office the requisite proofs of such publication.
(f)
Issue all licenses and permits and collect all fees
for which no other provision has been made by this chapter.
(g)
Have custody of the Township Seal and affix it to
such books, papers and documents as may be authorized pursuant to
law.
(h)
Have and take custody of all official books, papers
and documents of the Township for which no other repository is provided
by the Charter or ordinance and preserve and keep them safely.
(i)
Prepare an annual directory of Township officials
and employees.
(j)
Be responsible for the purchase, maintenance, replacement
and safekeeping of all office furniture, equipment and supplies of
the Township for which no other provisions are herein made.
(k)
Maintain use records of the equipment and facilities
under his custody, an inventory of supplies and a replacement schedule
of equipment and facilities.
(l)
Perform the duties of Voting Registrar as provided
by law.
(m)
Be the depository and custodian of all official surety
bonds furnished by or on account of any Township officer or employee,
except his own bond, which shall be placed in the custody of the Township
Treasurer; all insurance policies upon or with respect to risks insured
for the benefit of the Township or to protect it against any claims,
demands or liability whatsoever; and all formal contracts for work,
labor, services, supplies, equipment and materials to which the Township
may be a party. The Clerk shall also have custody of all leases of
property owned by the Township and shall be the depository for and
have custody of all performance bonds running to the Township as obligee
and other forms of noncash security given by any contractor, subdivision
developer or other persons on account of work done or to be done in
or for the Township.
D.
Deputy Clerk.
(1)
The office of the Deputy Clerk is hereby created in
and for the Township of Logan pursuant to the provisions of this section.
The Deputy Clerk shall devote his full time and attention to the duties
of his office and shall be bonded, at the expense of the Township,
for the faithful performance of his duties.
(2)
The Deputy Clerk shall have clerical and administrative
experience.
[Amended 8-17-2021 by Ord. No. 08-2021]
(4)
The Deputy Clerk shall work under the direction of
the Municipal Clerk. He shall perform all clerical or administrative
functions assigned to him by the Municipal Clerk or the Mayor. The
Deputy Clerk shall also perform those duties assigned to him by the
members of Council in coordination with the Municipal Clerk.
(5)
In the absence of the Municipal Clerk, the Deputy
Clerk shall fulfill the duties of Municipal Clerk.
(6)
Nothing in this section shall derogate from or authorize
the Deputy Clerk to exercise the powers and duties of the elected
and appointed officials and employees.
(7)
Notwithstanding the fact that reference to this office
holder is in the masculine pronoun, the office may be held by either
a male or a female.
E.
Personnel. The Division shall supervise the hiring
policy of the Township as herein established and shall receive and
distribute applications for employment, schedule interviews and maintain
personnel files and records for all employees of the Township.
Within the Department there shall be a Division
of Law under the direction of the Township Attorney who shall be appointed
by the Mayor with the advice and consent of Council for a term of
one year, within the limits of available appropriations. Prior to
his appointment, he shall have been duly admitted to the practice
of law in the State of New Jersey for at least three years.
A.
The Township Attorney shall represent the Township
in all legal matters and shall advise and assist the Mayor, the Council
and the Department as required in the administration of the Township
government. He shall attend meetings of the Council, draft ordinances
and resolutions and give opinions and rulings on questions of law
which may arise at Council meetings. He shall prepare or approve all
legal instruments relating to the business of the Township. He shall
represent the Township in any litigation and conduct trials, appeals
and other proceedings affecting the interest of the Township as he
may, in his discretion, determine to be necessary or desirable or
as directed by the Mayor or Council.
B.
Additional duties. The Township Attorney shall also:
(1)
Maintain records of all actions, suits, proceedings
and matters which relate to the Township's interest and report thereon,
from time to time, as the Mayor or Council may require.
(2)
Have power to enter into any agreement, compromise
or settlement of any litigation in which the Township is involved,
subject to the approval of the Council.
(3)
Upon the termination of his service with the Township,
forthwith surrender to his successor all Township property, papers
and records, together with a written consent to substitution of his
successor in any pending actions or proceedings.
C.
Special counsel. Whenever he deems the interests of
the Township so to require, the Township Attorney may, with the approval
of the Mayor and within the limits of the available appropriations,
appoint special counsel to assist him in the preparation, trial or
argument of any issue or in such other capacity as he may determine.
If the Township Attorney should be disqualified with respect to any
matter, the Mayor may appoint special counsel, with the approval of
the Council, to represent the Township for and with respect to such
matter.
D.
The Township Attorney shall receive as compensation
for his services those sums set forth within a fee schedule filed
with and approved by the Township Council and as provided in the annual
Salary Ordinance.[1]
[1]
Editor's Note: The currently effective Salary
Ordinance is on file in the office of the Municipal Clerk.
[Added 2-15-2000 by Ord. No. 1-2000]
A.
Position created. Pursuant to N.J.S.A. 40A:9-136,
the position of Township Administrator is hereby created.
B.
Appointment, term of office, salary. The Township
Administrator shall be appointed by the Mayor, with the advice and
consent of the Township Council, in accordance with N.J.S.A. 40A:9-137.
The term of office of the Township Administrator shall be at the pleasure
of the governing body. The Township Administrator shall receive such
salary as shall be prescribed by the Township Salary Ordinance.[1]
[1]
Editor's Note: The currently effective Salary
Ordinance is on file in the office of the Municipal Clerk.
C.
Removal from office. The Township Administrator may
be removed by a 2/3 vote of the governing body. The resolution
of removal shall become effective three months after its adoption
by the governing body. In accordance with N.J.S.A. 40A:9-138, the
governing body may provide that the resolution of removal shall have
immediate effect; provided, however, that the governing body shall
cause to be paid to the Administrator forthwith any unpaid balance
of his salary and his salary for the next three calendar months following
adoption of the resolution.
D.
Qualifications. The Township Administrator shall be
chosen on the basis of his executive and administrative abilities
and qualifications, with special regard to education, training and
experience in governmental affairs.
E.
Vacancy. Any vacancy in the position of Township Administrator
shall be filled by appointment by the Mayor, with the advice and consent
of the Township Council.
F.
Duties and responsibilities. The Township Administrator
shall, under the supervision and control of the Mayor, and to the
extent not prohibited by law, have the following duties and responsibilities:
(1)
To serve as the principal administrative officer representing
the Mayor and Township Council.
(2)
To supervise the administration of all departments
and offices, in consultation with the respective department heads
and as directed by the Mayor.
(3)
To represent the Township in its relation to the federal,
state and county governments and to other municipalities and to evaluate
the Township's interest in contracts, franchises and other business
transactions as assigned by the Mayor.
(4)
To keep the Mayor and Township Council informed of
the financial condition of the Township and to make such reports thereon
as required and to prepare, annually, a comprehensive report on the
financial condition of the Township.
(5)
To study the administrative and other operations of
the Township and make recommendations for plans and programs to meet
the changing needs of the Township.
(6)
To receive and reply to inquiries and complaints concerning
Township business and to provide information and assistance in respect
thereto.
(7)
To attend all meetings of the Township Council as
required.
(8)
To establish and maintain sound personnel practices
and maintain appropriate records of all employees and to have the
authority to recommend to the Mayor and Township Council the initial
hiring and disciplining of all Township employees.
(9)
To recommend the nature, location and extent of public
improvements and to coordinate the execution of the same when authorized
by the Mayor and Township Council.
(10)
To implement and enforce the policies of the
Mayor and Township Council with respect to the compiling and release
of public information.
(11)
To receive from each department, office and
board their annual budget requests and to review and transmit the
same, along with his comments and recommendations, to the Mayor and
Township Council.
(12)
To consult with the Mayor and Township Council
on the preparation of the tentative budget, recording changes, additions
and deletions thereto and to submit final recommendations in the form
required by law, together with an analysis of the various items of
expenditure and revenue and such explanatory comments as may be required.
(13)
To maintain a continuing review and analysis
of budget operations, work progress and the costs of municipal services.
(14)
To supervise the disbursement of all Township
funds and to approve all vouchers and bills before submitting the
same to the Township Council for final approval, as directed by the
Township Council.
(15)
To supervise and continually review the Township's
insurance program.
(16)
To act as purchasing agent on behalf of the
Township in accordance with N.J.S.A. 40A:11-9, and within guidelines
established by resolution of the Council, as necessary, to prepare
public advertising for bids and to receive bids for the purchase of
work, materials and supplies on behalf of the Township, to assist
the Township Council in negotiating contracts for the Township and
to make awards of contracts in the name of the Township, as authorized
by and subject to the approval of the Township Council.
(17)
To act as a liaison on behalf of the Township
with all utility companies serving any portion of the Township to
be sure that such utilities are providing adequately for the needs
of the residents of the Township.
(18)
To assure that the provisions of all franchises,
leases, permits and privileges granted by the Township are complied
with.
(19)
To require each department to maintain adequate
inventory records of all equipment and materials owned and used by
the Township and to arrange for the disposal of all inadequate or
obsolete materials when directed to do so by the Mayor and Township
Council.
(20)
To assist the residents of the Township in matters
within his jurisdiction, to maintain a record of complaints submitted
to him for his attention and to take proper steps to remedy the causes
for such complaints.
(21)
To keep the Township Council currently informed
of all matters within the Administrator's jurisdiction by such reports,
verbally or in writing, as he deems advisable or as may be requested
by the Mayor and Township Council and to submit an annual written
report of his work accomplished and to assist the Mayor in preparation
of his annual report on the condition of the Township for the benefit
of the public.
(22)
To perform such other duties as may be assigned
to him from time to time by the Mayor and/or Township Council.
G.
Position to be full time. The Township Administrator
shall devote full time to the interests of the Township. The Township
Council reserves the right at any time to set specific hours for the
Administrator by resolution.
H.
Construal of provisions. Nothing in this section shall
derogate from or authorize the Township Administrator to exercise
the powers and duties of the elected and appointed officials of the
Township.
