[HISTORY: Adopted by the Township Committee of the Township of Mannington 6-1-1972 by Ord. No. 05-4-72. Amendments noted where applicable.]
Fire insurance claims — See Ch. 54.
Any person claiming payment from the Township of Mannington shall present to the Township Clerk a detailed statement or bill of items or demands against the Township, duly certified by the party claiming payment that it is correct. The Township Committee may, by resolution, require an affidavit in lieu of the said certification, and the Clerk or Treasurer of said Township may take such affidavit without cost.
All claims must be certified by an officer or duly designated employee of said Township having knowledge of the facts, that the goods have been received by, or the services rendered to, the said Township.
It shall be the duty of the Clerk to see that said signature of the officer or employee, certifying that the materials have been received by or the services rendered to the said Township appears on every claim.
The bills or claims duly certified shall be presented to the Clerk for inclusion in the agenda of the next immediate formal meeting of the Township Committee, and it shall be the duty of the Clerk to examine all bills or claims submitted for payment in order to ascertain if proper administrative procedures have been followed. All claims or bills to be considered by the Township Committee shall be listed systematically without preference and said list shall be made available to every member of said Township Committee at least three full days prior to formal action by said Committee.
All claims properly certified and approved shall be presented for formal approval or rejection by the Township Committee at the next regular meeting, or special meeting duly called for such purpose. The Township Committee may reject any claim presented to it, stating the reason for such rejection. All rejected claims shall be referred back to the Township Clerk with such instructions as the Township Committee may give at the time of rejection.
It shall be the duty of the Clerk, or such other officer designated by resolution of the Township Committee, to certify on approved claims that they have been approved for payment, with the date of approval thereof noted on the claim.
It shall be the duty of the Clerk to record a list of all claims in the official minutes indicating the formal action taken by the Township Committee with appropriate record as to any claims disapproved or rejected. All claims acted upon by the Committee shall be filed in the office of the Clerk, appropriately indexed to be readily identified by reference to the minutes. All records pertaining to approved and disapproved bills or claims shall be available for public inspection.
After the Clerk has certified that the claims have been approved, the Township Treasurer shall prepare the appropriate checks or drafts from the accounts previously designated by the Township Committee by resolution for the payment thereof, which checks or drafts shall be signed by the Mayor, the Township Clerk, and the Township Treasurer. All checks or drafts for the payment of claims shall be recorded in the proper books of account.
After approval by the Township Committee of claims against the Township, all checks or drafts in payment thereof, and which are not called for personally by the claimant, shall be mailed to the claimant by the Treasurer in the usual course of business.
[Amended 7-31-2000 by Ord. No. 00-03]
In the case of reimbursement for actual and necessary traveling and other allowable expenses incurred in the pursuit of Township business, itemized claims on Township vouchers supported by receipts where available shall be delivered to the Township Clerk for presentation to and approval by the Township Committee. Upon such approval such claims shall be certified, recorded, filed and paid according to the procedure set forth in §§ 28-5, 28-6, and 28-7 of this chapter.
[Amended 7-31-2000 by Ord. No. 00-03]
Payment of salaries. The Township Treasurer shall prepare salary checks or drafts from the appropriate payroll account for all salaried employees of the said Township in accordance with the Salary Ordinance for each specific year, and shall deliver the said checks or drafts to the Clerk. The Clerk shall submit to the Township Committee, each month, for consideration and approval, a voucher showing the monthly disbursements for salaries. All salary checks or drafts shall be signed by the Mayor, the Township Clerk, and the Township Treasurer. All such salary checks or drafts not called for personally by the party entitled thereto shall be mailed to said party by the Treasurer.
Payment of wages on hourly rates. The Township Treasurer, monthly or at such times as the Township Committee, by resolution, shall direct, shall prepare the necessary payroll for all Township employees working at an hourly rate. Such payroll shall be prepared from vouchers submitted by each employee, provided that said vouchers are duly certified by the officer or employee having knowledge that the services have been rendered and the amount specified is in fact due and owing to such employee or employees. Such payroll, together with supporting vouchers, shall be approved by the Mayor, and after such approval, delivered to the Township Treasurer who shall prepare the necessary checks or drafts from the appropriate payroll account for all such wages.
Said checks or drafts shall be signed by the Mayor, the Township Clerk, and the Township Treasurer. All checks or drafts which are not called for personally by the payee shall be mailed to the payee by the Clerk in the usual course of business. The said payroll with supporting vouchers shall be submitted to the Township Committee at its next meeting for consideration.
If the Mayor, Township Clerk or Township Treasurer shall, for any reason, be unable to sign the said checks or drafts as hereinabove specified, the Township Committee may, by resolution, designate an alternate or deputy for such official to sign the said checks or drafts until the Township official or officials herein named are again able to sign said checks or drafts.