[HISTORY: Adopted by the Township Committee of the Township of Mannington 6-1-1972
by Ord. No. 05-4-72. Amendments noted where applicable.]
GENERAL REFERENCES
Fire insurance claims — See Ch. 54.
Any person claiming payment from the Township of Mannington shall present
to the Township Clerk a detailed statement or bill of items or demands against
the Township, duly certified by the party claiming payment that it is correct.
The Township Committee may, by resolution, require an affidavit in lieu of
the said certification, and the Clerk or Treasurer of said Township may take
such affidavit without cost.
A.
All claims must be certified by an officer or duly designated
employee of said Township having knowledge of the facts, that the goods have
been received by, or the services rendered to, the said Township.
B.
It shall be the duty of the Clerk to see that said signature
of the officer or employee, certifying that the materials have been received
by or the services rendered to the said Township appears on every claim.
The bills or claims duly certified shall be presented to the Clerk for
inclusion in the agenda of the next immediate formal meeting of the Township
Committee, and it shall be the duty of the Clerk to examine all bills or claims
submitted for payment in order to ascertain if proper administrative procedures
have been followed. All claims or bills to be considered by the Township Committee
shall be listed systematically without preference and said list shall be made
available to every member of said Township Committee at least three full days
prior to formal action by said Committee.
All claims properly certified and approved shall be presented for formal
approval or rejection by the Township Committee at the next regular meeting,
or special meeting duly called for such purpose. The Township Committee may
reject any claim presented to it, stating the reason for such rejection. All
rejected claims shall be referred back to the Township Clerk with such instructions
as the Township Committee may give at the time of rejection.
It shall be the duty of the Clerk, or such other officer designated
by resolution of the Township Committee, to certify on approved claims that
they have been approved for payment, with the date of approval thereof noted
on the claim.
It shall be the duty of the Clerk to record a list of all claims in
the official minutes indicating the formal action taken by the Township Committee
with appropriate record as to any claims disapproved or rejected. All claims
acted upon by the Committee shall be filed in the office of the Clerk, appropriately
indexed to be readily identified by reference to the minutes. All records
pertaining to approved and disapproved bills or claims shall be available
for public inspection.
A.
After the Clerk has certified that the claims have been
approved, the Township Treasurer shall prepare the appropriate checks or drafts
from the accounts previously designated by the Township Committee by resolution
for the payment thereof, which checks or drafts shall be signed by the Mayor,
the Township Clerk, and the Township Treasurer. All checks or drafts for the
payment of claims shall be recorded in the proper books of account.
B.
After approval by the Township Committee of claims against
the Township, all checks or drafts in payment thereof, and which are not called
for personally by the claimant, shall be mailed to the claimant by the Treasurer
in the usual course of business.
[Amended 7-31-2000 by Ord. No. 00-03]
In the case of reimbursement for actual and necessary traveling and other allowable expenses incurred in the pursuit of Township business, itemized claims on Township vouchers supported by receipts where available shall be delivered to the Township Clerk for presentation to and approval by the Township Committee. Upon such approval such claims shall be certified, recorded, filed and paid according to the procedure set forth in §§ 28-5, 28-6, and 28-7 of this chapter.
[Amended 7-31-2000 by Ord. No. 00-03]
A.
Payment of salaries. The Township Treasurer shall prepare
salary checks or drafts from the appropriate payroll account for all salaried
employees of the said Township in accordance with the Salary Ordinance for
each specific year, and shall deliver the said checks or drafts to the Clerk.
The Clerk shall submit to the Township Committee, each month, for consideration
and approval, a voucher showing the monthly disbursements for salaries. All
salary checks or drafts shall be signed by the Mayor, the Township Clerk,
and the Township Treasurer. All such salary checks or drafts not called for
personally by the party entitled thereto shall be mailed to said party by
the Treasurer.
B.
Payment of wages on hourly rates. The Township Treasurer,
monthly or at such times as the Township Committee, by resolution, shall direct,
shall prepare the necessary payroll for all Township employees working at
an hourly rate. Such payroll shall be prepared from vouchers submitted by
each employee, provided that said vouchers are duly certified by the officer
or employee having knowledge that the services have been rendered and the
amount specified is in fact due and owing to such employee or employees. Such
payroll, together with supporting vouchers, shall be approved by the Mayor,
and after such approval, delivered to the Township Treasurer who shall prepare
the necessary checks or drafts from the appropriate payroll account for all
such wages.
C.
Said checks or drafts shall be signed by the Mayor, the
Township Clerk, and the Township Treasurer. All checks or drafts which are
not called for personally by the payee shall be mailed to the payee by the
Clerk in the usual course of business. The said payroll with supporting vouchers
shall be submitted to the Township Committee at its next meeting for consideration.
If the Mayor, Township Clerk or Township Treasurer shall, for any reason,
be unable to sign the said checks or drafts as hereinabove specified, the
Township Committee may, by resolution, designate an alternate or deputy for
such official to sign the said checks or drafts until the Township official
or officials herein named are again able to sign said checks or drafts.
