[HISTORY: Adopted by the Borough Council of the Borough of Shippensburg 1-12-1960
by Ord. No. 308, approved 1-12-1960. Amendments
noted where applicable.]
The office of Borough Manager is hereby created by the Borough of Shippensburg,
Pennsylvania, subject to the right of the borough, by ordinance, at any time
to abolish such office.
As soon as practicable after the enactment of this chapter, the Borough
Council shall elect, by a majority vote of all its members, one person to
fill the office of Borough Manager. In the case of a vacancy, the Council
shall fill said office by majority vote of all its members. The Borough Manager
shall, however, be subject to removal at any time by a majority vote of all
the members of the Council.
The Manager shall be chosen solely on the basis of his executive and
administrative abilities, with special reference to his actual experience
in or his knowledge of accepted practices in respect to the duties of the
office as herein outlined.
Before entering upon his duties, the Borough Manager shall give a bond
to the borough, with a bonding company as surety, in the sum of $5,000, conditioned
for the faithful performance of his duties, premium for the said bond to be
paid for by the Borough of Shippensburg. The bond of the Borough Manager may
be included in, and the Manager may be bonded under and covered by, the blanket
bond now in force and effect for all borough employees in the aforesaid amount
of $5,000.
[Amended 12-30-1985 by Ord. No. 539,
approved 12-30-1985]
The Borough Manager shall receive such compensation as shall be fixed
from time to time by Borough Council.
The Manager shall be the chief administrative officer of the borough,
and he shall be responsible to the Council as a whole for the proper and efficient
administration of the affairs of the borough. His powers and duties shall
relate to the general management of all borough business not expressly, by
statute or ordinance, imposed or conferred upon other borough officers. The
Mayor is hereby authorized to delegate to the Borough Manager, subject to
recall by written notification at any time, any of his nonlegislative and
nonjudicial powers and duties.
Subject to recall by ordinance, the powers and duties of the Manager
shall include the following:
A.
He shall supervise and be responsible for the activities
of all municipal departments, except such departments the supervision of which
shall not have been delegated to the Manager by the Mayor or by Council, as
the case may be.
B.
He shall hire and, when he shall deem it necessary for
the good of the service, shall suspend or discharge all employees under his
supervision, provided that persons covered by the civil service provisions
of the Borough Code shall be hired, suspended or discharged in accordance
with such provisions, and provided further that the Manager shall report,
at the next regular meeting thereafter of Council, any action taken by authority
of this subsection.
C.
He shall prepare and submit to Council before the close
of the fiscal year, or on such alternate date as Council shall determine,
a budget for the next fiscal year and an explanatory budget message. In preparing
the budget, the Manager or an officer designated by him shall obtain from
the head of each department, agency, board or officer estimates of revenues
and expenditures and other supporting data as he requests. The Manager shall
review such estimates and may revise them before submitting the budget to
the Council.
D.
He shall be responsible for the administration of the
budget after its adoption by the Council.
E.
He shall, under the direction of the Mayor, execute and
enforce the laws of the commonwealth and ordinances, resolutions and bylaws
of the borough.
F.
He shall hold the office of Street Commissioner and shall
perform all the duties of such office in addition to the specific duties assigned
to the Manager by this chapter.
[Amended 6-19-1990 by Ord. No. 584,
approved 6-19-1990]
G.
He shall attend all meetings of the Borough Council and
of its committees, with the right to take part in the discussion, and he shall
receive notice of all special meetings of Council and of its committees.
H.
He shall prepare the agenda for each meeting of Council
and supply facts pertinent thereto.
I.
He shall keep the Council informed as to the conduct
of borough affairs, submit monthly reports on the condition of the borough
finances and such other reports as the Council shall request and shall make
such recommendations to the Council as he deems necessary.
J.
He shall submit to Council as soon as possible after
the close of the fiscal year a complete report on the financial and administrative
activities of the borough for the preceding year.
K.
He shall see that the provisions of all franchises, leases,
permits and privileges granted by the borough are observed.
L.
He may employ, by and with the approval of Council, experts
and consultants to perform work and to advise in connection with any of the
functions of the borough.
M.
He shall attend to the letting of contracts in due form
of law, and he shall supervise the performance and faithful execution of the
same except insofar as such duties are expressly imposed upon some other borough
officer by statute.
N.
He shall see that all money owed the borough is promptly
paid and that proper proceedings are taken for the security and collection
of all the borough's claims.
O.
He shall be the Purchasing Officer of the borough and
he shall purchase, in accordance with the provisions of the Borough Code,
all supplies and equipment for the various agencies, boards, departments and
other offices of the borough. He shall keep an account of all purchases and
shall, from time to time or when directed by Council, make a full, written
report thereof. He shall also issue rules and regulations, subject to the
approval of Council, governing the requisition and purchasing of all municipal
supplies and equipment.
P.
He shall cooperate with the Borough Council at all times
and in all matters that the best interests of the borough and of the general
public may be maintained.
Q.
All complaints regarding services or personnel of the
borough shall be referred to the office of the Manager. He or an officer designated
by him shall investigate and dispose of such complaints, and the Manager shall
report thereon to Council.
In cases of illness or absence of the Manager from the borough, he shall
delegate one qualified member of his staff who shall perform the duties of
the Manager during his absence or disability. The person so designated shall
not perform such duties for a period longer than two weeks without the approval
of the Council.
