Village of Elm Grove, WI Officers and Employees

The following Village officers shall be appointed by the Village Board upon nomination or recommendation by either the Village Manager or the Village President. They shall serve for a term of two years and shall be appointed in odd-numbered years as of the first day of May of such years and shall not be required to be residents of such Village.

Village Clerk. The powers and duties of the Village Clerk shall be as prescribed by § 61.25, Wis. Stats.

Village Treasurer. The powers and duties of the Village Treasurer shall be as set out in § 61.26, Wis. Stats.

Deputy Clerks and Deputy Treasurers. The Village Board shall have the power to appoint Deputy Clerks and Deputy Treasurers upon nomination or recommendation of either the Village Manager or the Village President and by a majority vote of the Village Board. The Deputy Clerk and/or Deputy Treasurer shall have the power of the Clerk or Treasurer, respectively, in his or her absence or disability.

Village Manager.

Village Attorney.

Weed Commissioner.

Civil Defense Director.

Public Works Director.

Zoning Administrator.

Village Engineer.

Village Forester.

Article II Village Manager

[Adopted 3-12-1962; amended 10-9-1967 and 9-11-1978; repealed and recreated 8-9-1993 by Charter Ordinance]

§ 54-2 Appointment; term of office; compensation.

There is hereby established the office of Village Manager of the Village of Elm Grove, Wisconsin. The Village Manager shall be appointed by the Board of Trustees and shall be solely responsible to the Village Board. The Village Manager shall be appointed solely on the basis of his/her executive and administrative qualifications.

The Village Manager shall be appointed for an indefinite term by the Board of Trustees and shall have his/her compensation fixed by the Board. The Village Manager may, at any time, be removed from office by a majority vote of the entire Board of Trustees.

§ 54-3 Powers and duties.

[Amended 5-23-2006]

The Village Manager shall be the chief administrative officer of the Village. The Village Manager shall have authority, within statutory, ordinance or policy limits, to assure the efficient and effective organization and operation of all Village departments and services. The Village Manager shall be responsible for the proper administration of the affairs of the Village, pursuant to statute, ordinances and resolutions of the Village Board, with powers and duties as follows. The Village Manager shall:

See that all laws, ordinances or resolutions of the Village Board subject to enforcement by him/her or by officers subject to his/her direction and supervision are faithfully executed.

Develop Village personnel policies and procedures, including a plan of administrative organization, and be responsible for all Village personnel functions, including appointment for merit, counseling, motivation, development, discipline and suspension or discharge of employees; provided however, that the Village Manager may designate a department head to handle any of these duties within his/her respective department.

Have the duty to make recommendations to the President and Board of Trustees for the appointment of administrative officers appointed by the Board of Trustees.

Supervise and coordinate the functions and duties of all administrative officers and, when he/she deems it necessary, discipline, suspend or remove any administrative officer of the Village, except the Village Attorney, Fire Chief and Police Chief; provided, however, that any appointed personnel who are so discharged shall have the right to request that the Administrative Committee review their discharge.

Attend all Board of Trustees meetings and such other meetings as directed by the President or Board. The Village Manager shall have the right to take part in discussions, except those personally related to him/her, but shall have no vote.

Have authority to review all records, routines and working hours of all employees, administer fringe benefit plans and recommend to the Board of Trustees administrative control routines that will best promote efficiency and economy.

Recommend to the Board of Trustees for adoption such measures as the Village Manager may deem necessary or expedient to carry out the terms and conditions of any contracts in which the Village is interested or in which it is a party.

Be the purchasing agent for the Village and, in the ordinary course of business, make or authorize all purchases of materials and supplies necessary for the Village, as provided for in the annual budget, following the procedures set forth in Chapter 30 of this Code and §§ 66.0901 and 66.0131, Wis. Stats.

Coordinate the work of all offices, institutions and departments of the Village, administrative and appointive, and devise and put into operation ways and means whereby efficiency and economy may be secured in their operation.

Prepare and submit the annual budget and capital improvement program to the Board of Trustees.

Keep the Board fully advised as to the financial condition of the Village through submission of periodic reports as requested by the Village Board.

Be in charge of obtaining all outside financial assistance requested by the Board of Trustees or Finance Committee.

Keep the Board of Trustees advised concerning the needs of the Village, its administration, business and affairs, including such matters as pertain to its future growth and development.

Have the responsibility for the operation and maintenance of all Village-owned property, lands, public buildings, improvements and equipment.

Have the general responsibility for the construction of such public works and improvements as are approved by the Board of Trustees.

Prepare the agenda and order of business for all Board of Trustees meetings, subject to specific requests by any two Trustees and approval by the Board of Trustees at the commencement of meetings and subject to § 19.83, Wis. Stats.

Perform such other duties as may be prescribed by this article or any other ordinance or resolution of the Board of Trustees.