[HISTORY: Adopted by the Village Board of
the Village of Elm Grove as indicated in article histories. Amendments
noted where applicable.]
[Adopted 2-14-1983; as amended through 6-9-1986 (subsequent
amendments noted where applicable)]
As used in this article, the following terms
shall have the meanings indicated:
The chief administrative officer of a department or operational
unit within the Village and shall include without limitation the Village
Clerk, the Police Chief and the Fire Chief. A deputy legal custodian
ordinarily has direct control and custody of records pertaining to
his/her respective area of responsibility and expertise.
The Village Manager.
Any material on which written, drawn, printed, spoken, visual
or electromagnetic information is recorded or preserved, regardless
of physical form or characteristics, which has been created or is
being kept by a department or operational unit within the Village.
"Record" includes, but is not limited to, handwritten, typed or printed
pages, maps, charts, photographs, films, recordings, tapes (including
computer tapes), computer printouts and optical disks. "Record" does
not include drafts, notes, preliminary computations and like materials
prepared for an originator's personal use or prepared by an originator
in the name of a person for whom the originator is working; materials
which are purely the personal property of the custodian and have no
relation to the position held by a person; materials to which access
is limited by copyright, patent or bequest; and published materials
in the possession of a department or operational unit within the Village
which are available for sale or which are available for inspection
at a public library.
[Amended 12-11-2000]
A.
The Village Manager or, in his/her absence, disability or in case of vacancy, the appropriate deputy legal custodian acting in place of the Village Manager under circumstances described in Subsection E(4) hereafter is hereby designated the legal custodian of Village records.
B.
Unless otherwise prohibited or restricted by law,
the Village Manager shall act as legal custodian for the Village Board
and for any committees, commissions, boards or other authorities created
by ordinance or resolution of the Village Board.
C.
The legal custodian, or the deputy legal custodian substituting for the legal custodian in accordance with Subsection E(4) hereafter, shall have full legal power to render decisions and to carry out the duties of an authority under §§ 19.31 to 19.39, Wis. Stats., and this article.
D.
The designation of a legal custodian does not withdraw, lessen or diminish the powers and duties of any administrative officer of a department or operational unit within the Village, except that the final authority to withhold access to any public records from any member of the public must be exercised by the legal custodian, except as provided in Subsection E(4) below.
E.
The chief administrative officer of every Village
department or operational unit, including, but without limitation,
the Village Clerk, the Police Chief and the Fire Chief, is hereby
designated to be a deputy legal custodian who shall make determinations
with respect to requests for access to records as follows:
(1)
Each deputy legal custodian may, without prior consent
of the legal custodian, permit access to public records within his/her
control, custody and expertise provided he/she determines that such
records can be accessed by the public.
(2)
Each deputy legal custodian who determines that access
to a particular public record should not be granted shall make a recommendation
to the legal custodian communicating the demonstrative reasons for
the need to restrict access. Thereafter, it shall be the responsibility
of the legal custodian to accept or reject such advice. Upon making
a final determination, the legal custodian shall communicate his/her
determination to the requester in accordance with § 19.35(4),
Wis. Stats.
(3)
In making the final determination, the legal custodian
may inspect the records being sought and shall receive all assistance
and advice as may be required from any Village employee or agent in
the process of formulating a determination as to a request for access
to records.
(4)
In the event that the Village Manager is unavailable as provided in Subsection A above, the deputy legal custodian shall perform the duties of the legal custodian as required by this article, except that no internal recommendation to another party is required as provided in Subsection E(2) since in such cases the deputy legal custodian makes the determination as to access.
A.
Records will be available for inspection and copying
during all Village Hall business hours (9:00 a.m. to 4:00 p.m.).
B.
The legal custodian may, in his/her discretion, require
supervision during inspection or may impose other reasonable restrictions
on the manner of access to records.
C.
A requester shall be charged a fee to defray the cost
of copying records as follows:
(2)
If the form of a record does not permit copying, the
actual and necessary cost of photographing and photographic processing
shall be charged.
(3)
The actual full cost of providing a copy of other
records not in printed form on paper, such us films, computer printouts
and audio or video tapes, shall be charged.
(4)
If mailing or shipping is necessary, the actual cost
thereof shall also be charged.
(5)
There shall be no charge for locating requested records
unless the actual cost therefor exceeds $50, in which case the cost
shall be estimated by the legal custodian and collected in advance
from the requester. The legal custodian shall have discretion to construe
to a series, scheme or pattern of requests for records made in the
form of individual requests as if only one request for records had
been made for purposes of calculating the locating costs. Multiple
requests for records may be treated as a singular request, provided
the legal custodian can reasonably demonstrate a substantial degree
of similarity among the requests with respect to subject matter, timing
of the requests, continuity of the requests, source of the request
and focus of the requests.
(6)
The legal custodian shall estimate the cost of all
applicable fees and may require a cash deposit adequate to assure
payment, if such estimate exceeds $5. No charges will be assessed
for any request under $3.
[Amended 12-18-2007]
A.
A request to inspect or copy a record shall be made
to the legal custodian or deputy legal custodian. A request for a
record without a reasonable limitation as to subject matter or length
of time represented by the record does not constitute a sufficient
request. A requester may be required to show acceptable identification
whenever security reasons or federal law or regulations so require.
B.
The legal custodian, upon request for any record,
shall, as soon as practicable, either fill the request or notify the
requester of the determination by the legal custodian to deny the
request in whole or in part and the reasons therefor. If the legal
custodian determines that a written request is so general as to be
unduly time-consuming, the party making the request may first be required
to itemize his or her request in a manner which would permit reasonable
compliance.
C.
A request for a record may be denied as provided in § 65-5. Every written denial of a request shall inform the requester that if the request for the record was made in writing, then the determination is subject to review upon petition for a writ of mandamus under § 19.37(1), Wis. Stats., or upon application to the Attorney General or the District Attorney.
A.
As provided by § 19.36, Wis. Stats., the
following records are exempt from inspection under this section:
(1)
Records specifically exempted from disclosure by state
or federal law or authorized to be exempted from disclosure by state
law;
(2)
Any record relating to investigative information obtained
for law enforcement purposes if federal law or regulations require
exemption from disclosure or if exemption from disclosure is a condition
to receipt of aids by the State of Wisconsin;
(3)
Computer programs, although the material used as input
for a computer program or the material produced as a product of the
computer program is subject to inspection; and
(4)
A record or any portion of a record containing information
qualifying as a common law trade secret.
(5)
Access to or copies of plans and/or construction documents
of any Village-owned or-leased structure, including fixtures and structures
relating to municipal water, storm surface water, sanitary sewer facilities,
public utilities, including gas pipelines, petroleum lines, transformer
box substations, communication fixtures and facilities, and all buildings
over 40,000 square feet are not subject to open record in order to
protect public safety.
[Added 12-18-2007]
B.
As provided by § 43.30, Wis. Stats., Village
public library circulation records are exempt from inspection under
this section.
C.
In responding to a request for inspection or copying of a record which is not specifically exempt from disclosure, the legal custodian, after consultation with the deputy legal custodian as provided in § 65-2E(2) above and with the Village Attorney, may deny the request, in whole or in part, only if he or she determines that the harm to the public interest resulting from disclosure would outweigh the public interest in full access to the requested record. Examples of matters for which disclosure may be refused include, but are not limited to, the following:
(1)
Records obtained under official pledges of confidentiality
which were necessary and given in order to obtain the information
contained in them.
(2)
Records of current deliberations after a quasi-judicial
hearing.
(3)
Records of current deliberations concerning employment,
dismissal, promotion, demotion, compensation, performance or discipline
of any Village officer or employee or the investigation of charges
against a Village officer or employee.
(4)
Records concerning current strategy for crime detection
or prevention.
(5)
Records of current deliberations or negotiations on
the purchase of Village property, investing of Village funds or other
Village business whenever competitive or bargaining reasons require
nondisclosure.
(6)
Financial, medical, social or personal histories or
disciplinary data of specific persons which, if disclosed, would be
likely to have a substantial adverse effect upon the reputation of
any person referred to in such history or data.
(7)
Communications between legal counsel for the Village
and any officer, agent or employee of the Village when advice is being
rendered concerning strategy with respect to current litigation in
which the Village or any of its officers, agents or employees is,
or is likely to become, involved or communications which are privileged
under § 905.03, Wis. Stats.
D.
If a record contains information that may be made
public and information that may not be made public, the custodian
of the record shall provide the information that may be made public
and delete the information that may not be made public from the record
for release. If in the judgment of the custodian there is no feasible
way to separate the exempt material from the nonexempt material without
unreasonably jeopardizing nondisclosure of the exempt material, the
entire record shall be withheld from disclosure.
Unless otherwise provided by law, the provisions of Article II of this chapter shall control maintenance and the destruction of public records.
[Adopted 2-12-1996]
The purpose of this article is to establish
a Village records retention schedule and authorize destruction of
Village records pursuant to the schedule on an annual basis. Records
custodians do not have the authority to destroy records prior to the
established retention period unless such records have been photographically
reproduced as original records pursuant to § 16.61(7), Wis.
Stats., and under this article.
The State Historical Society of Wisconsin (SHSW) has waived the required sixty-day statutory notice under § 19.21(5)(d), Wis. Stats., for the records in § 65-12 of this article marked "W" which designates "waived notice." The SHSW must be notified prior to destruction of records marked "N" designating nonwaiver. "N/A" indicates "not applicable" and applies to all records designated for permanent retention. Notice to the SHSW is also required for any other record not specifically listed in this article.
Village records may be kept and preserved on
microfilm or optical disk provided the applicable standards established
in § 16.61(7), Wis. Stats., are met. Factors such as retention
periods and estimated costs and benefits of converting records between
different medias should be considered in deciding whether or not to
preserve on microfilm or optical disk. The retention periods identified
in this article apply to records in any media.
Where a request for inspection of public records
has been made under Wisconsin's Public Records Law (§§ 19.31
to 19.37, Wis. Stats.), no requested record may be destroyed until
after the request is granted or for 60 days after the request is denied.
If an action is commenced under § 19.37, Wis. Stats., the
requested record may not be destroyed until a court order is issued
and all appeals have been completed.
No record known to be the subject of litigation
shall be destroyed until the litigation has been resolved.
[Amended 12-18-2007]
A.
The following records shall be maintained for the
periods indicated.
[Amended 4-22-2008; 2-22-2016;9-27-2021]
Legend:
| |
---|---|
"CR" means time is counted from creation or
receipt of the record.
| |
"EVT" means an event such as closing of a contract,
termination of an employee, filing a lawsuit or writing a ticket.
Time is counted from the date of this significant event.
| |
"FIS" means current fiscal year and the additional
amount of time indicated.
| |
"W" means the notice requirement has been waived.
|
Record
|
Retention
Period
|
Notice
Requirement
| ||||
---|---|---|---|---|---|---|
General Government Records
| ||||||
Village Board records
| ||||||
Minute book
|
Permanent
|
N/A
| ||||
Ordinances
|
Permanent
|
N/A
| ||||
Resolutions
|
Permanent
|
N/A
| ||||
Ordinance book
|
Permanent
|
N/A
| ||||
Affidavits of publication or posting (ordinances)
|
Permanent
|
N/A
| ||||
Affidavits of publication or posting (other)
|
EVT + 3 years
|
W
| ||||
Video recordings of meetings
|
Calendar year + 90 days
|
N/A
| ||||
License and Permit Records
| ||||||
License applications (liquor and beer)
|
EVT + 4 years
|
W
| ||||
License applications (all other)
|
EVT + 3 years
|
W
| ||||
Receipts
|
EVT + 7 years
|
W
| ||||
License stubs (liquor and beer)
|
EVT + 4 years
|
W
| ||||
License stubs (other)
|
EVT + 3 years
|
W
| ||||
Monthly report of dog licenses to County Clerk
|
EVT + 3 years
|
W
| ||||
Election Records
| ||||||
Contents of a blank ballot box, unused ballots
and materials
|
EVT + 3 business days after the canvas is completed
|
W
| ||||
Voter serial number slips
|
EVT + 3 business days after the canvas is completed
|
W
| ||||
Voting machine recorders
|
EVT + 14 days after a primary (21 days after
an election)1
|
W
| ||||
Detachable recording units on electronic voting
equipment
|
EVT + 14 days after a primary (21 days after
an election)2
|
W
| ||||
Ballots (state, county, local)
|
EVT + 30 days after the election
|
W
| ||||
Ballots (federal offices)3
|
EVT + 22 months after election
|
W
| ||||
Applications for absentee ballots (for federal
election ballots)
|
EVT + 90 days after the election (22 months
after the election for federal offices)
|
W
| ||||
Forms associated with election such as tally
sheets, inspector's statements and nomination papers
|
EVT + 90 days after the election (22 months
after the election for federal offices)
|
W
| ||||
Official canvas statements
|
EVT + 10 years after the election
|
W
| ||||
Registration and poll lists, nonpartisan primaries
and elections
|
EVT + 2 years after the election for which they
were created
|
W
| ||||
Registration and poll lists, partisan primaries
and general elections
|
EVT + 4 years after the election for which they
were created
|
W
| ||||
Canceled registration cards
|
EVT + 4 years (after cancellation)
|
W
| ||||
Election notices
|
EVT + 1 year after the election (22 months for
federal election)
|
W
| ||||
Proofs of publication and posting and correspondence
relative to publications and posting
|
EVT + 1 year after the election (22 months for
federal election)
|
W
| ||||
Campaign registration statements
|
EVT + 6 years after termination by the registrant
|
W
| ||||
Campaign finance reports
|
EVT + 6 years after date of receipt
|
W
| ||||
Finance Records
| ||||||
Receipt journal
|
FIS + 15 years
|
W
| ||||
General journal
|
FIS + 15 years
|
W
| ||||
Journal voucher
|
FIS + 15 years
|
W
| ||||
Appropriation journal
|
FIS + 15 years
|
W
| ||||
Appropriation journal voucher
|
FIS + 15 years
|
W
| ||||
General ledger
|
FIS + 15 years
|
N
| ||||
Trial balances
|
Until audited
|
W
| ||||
Cash book
|
EVT + 15 years
|
W
| ||||
Daily cash drawer reconciliations
|
EVT + 1 year
| |||||
Duplicate deposit tickets
|
EVT + audit + 1 year
|
W
| ||||
Bank credit/debit notices
|
EVT + audit + 1 year
|
W
| ||||
Bank reconciliations
|
FIS + 7 years
|
W
| ||||
Bank statements
|
FIS + 7 years
|
W
| ||||
Investment records
|
FIS + 7 years
|
W
| ||||
Check register
|
FIS + 7 years
|
W
| ||||
Payroll Records
| ||||||
Payroll support records
|
EVT + audit + 2 years
|
W
| ||||
Employee's withholding allowance certificate
|
EVT + 5 years after being superseded
|
W
| ||||
Employee's Wisconsin withholding exemption certificate
|
EVT + 5 years after being superseded
|
W
| ||||
Employee enrollment and waiver cards for insurance
plans and other elective programs
|
Termination/ superseded + 2 years
|
W
| ||||
Employee earning records
|
EVT + 5 years
|
W
| ||||
Payroll check register
|
Annual audit + 5 years or 7 years if no audit
|
W
| ||||
Payroll distribution record
|
Annual audit + 5 years or 7 years if no audit
|
W
| ||||
Payroll voucher
|
EVT + 5 years (if audited) (7 years if no audit)
|
W
| ||||
Canceled payroll checks
|
EVT + 5 years (if audited) (7 years if no audit)
|
W
| ||||
Wage and tax statement
|
EVT + 5 years (if audited) (7 years if no audit)
|
W
| ||||
Report of Wisconsin income tax withheld
|
EVT + 5 years (if audited) (7 years if no audit)
|
W
| ||||
Employer's annual reconciliation of Wisconsin
income tax withheld from wages
|
EVT + 5 years (if audited) (7 years if no audit)
|
W
| ||||
Federal deposit tax stubs
|
EVT + 5 years (if audited) (7 years if no audit)
|
W
| ||||
Quarterly report of federal income tax withheld
|
EVT + 5 years (if audited) (7 years if no audit)
|
W
| ||||
Annual report of federal income tax withheld
|
EVT + 5 years (if audited) (7 years if no audit)
|
W
| ||||
State's quarterly report of wages paid
|
EVT + 5 years (if audited) (7 years if no audit)
|
W
| ||||
Monthly memorandum report
|
EVT + 5 years (if audited) (7 years if no audit)
|
W
| ||||
Quarterly report, payroll summary
|
EVT + 5 years (if audited) (7 years if no audit)
|
W
| ||||
Premium-due notices
|
EVT + 5 years (if audited) (7 years if no audit)
|
W
| ||||
Change in employee status
|
EVT + 5 years
|
W
| ||||
All receipts of current billings
|
FIS + 2
|
W
| ||||
Purchasing Records
| ||||||
Purchase requisitions
|
EVT + 1 year
|
W
| ||||
Bids, unsuccessful
|
EVT + 1 year after purchase order issued
|
W
| ||||
Bids, successful
|
Contract termination + 7 years
|
W
| ||||
Inventory of property
|
Until superseded
|
W
| ||||
Budget and Audit Records
| ||||||
Budget worksheets
|
FIS + 3 years
|
W
| ||||
Final budget
|
Permanent
|
N/A
| ||||
Audit reports
|
Permanent
|
N/A
| ||||
Property Assessment Records
| ||||||
Master property record folders
|
Life of structure + 5 years
|
N
| ||||
Index to owners
|
Until superseded
|
W
| ||||
Building permit applications
|
Transfer to master property record + 1 year
|
W
| ||||
Plats
|
Permanent
|
N/A
| ||||
Certified survey maps
|
Permanent
|
N/A
| ||||
Assessor's plats
|
Permanent
|
N/A
| ||||
Aerial photographs
|
Until superseded
|
W
| ||||
Tax exemption reports
|
EVT + 10 years
|
W
| ||||
Notice of increased assessment (no appeal)
|
EVT + 5 years
|
W
| ||||
Notice of increased assessment (appealed)
|
Completion of appeal process + 7 years
|
W
| ||||
Assessor's final report supplement
|
EVT + 5 years
|
W
| ||||
Assessor's final report
|
EVT + 5 years
|
W
| ||||
Statement of assessment
|
Life of assessment roll
|
W
| ||||
Final statement of assessment
|
Permanent
|
N
| ||||
Final real property assessment roll
|
EVT + 15 years
|
W
| ||||
Occupational tax returns
|
EVT + 5 years
|
W
| ||||
Merchants' professions' statement of property
|
EVT + 5 years
|
W
| ||||
Personal property worksheets/ farmers and personal
property not used for the production of income
|
EVT + 5 years
|
W
| ||||
Report of inventory location
|
EVT + 5 years
|
W
| ||||
Assessor's personal property summary worksheet
|
EVT + 5 years
|
W
| ||||
Assessor's final report
|
EVT + 5 years
|
W
| ||||
Final personal property assessment roll
|
EVT + 15 years
|
N
| ||||
Board of Review Records
| ||||||
Objection to property assessment and supporting
documentation
|
Final action by Board or completion of appeal
+ 7 years
|
W
| ||||
Minute book
|
EVT + 7 years
|
N
| ||||
Proceedings of Board of Review on audio tape
or stenographic notes including transcriptions
|
Final action/ completion of appeal + 7 years
|
W
| ||||
Notice of determinations
|
EVT + 7 years
|
W
| ||||
Special Assessment Records
| ||||||
Preliminary resolution
|
CR + 2 years
|
W
| ||||
Special assessments final resolution
|
Permanent
|
N/A
| ||||
Certified special assessment roll
|
Until fully collected or 7 years, whichever
is longer
|
W
| ||||
Waiver of special assessment notice and hearing
|
Final resolution + 1 year
|
W
| ||||
Statement of new special assessments
|
EVT + 5 years
|
W
| ||||
Special assessment payment register
|
EVT + time for collection of all assessments
|
W
| ||||
Public Works Contract Records
| ||||||
Notice to contractors (successful bidders)
|
EVT + 7 years
|
W
| ||||
Notice to contractors (unsuccessful bidders)
|
EVT + 2 years
|
W
| ||||
Bid bond (successful bidders)
|
Project completion + 7 years
|
W
| ||||
Bid bond (unsuccessful bidders)
|
EVT + 2 years
|
W
| ||||
Bidder's proof of financial responsibility (successful
bidders)
|
Project completion + 7 years
|
W
| ||||
Bidder's proof of financial responsibility (unsuccessful
bidders)
|
EVT + 2 years
|
W
| ||||
Bids (successful bidders)
|
Contract life + 7 years
|
W
| ||||
Bids (unsuccessful bidders)
|
EVT + 2 years
|
W
| ||||
Master project files
|
20 years
|
N
| ||||
Blueprints
|
Until superseded
|
W
| ||||
As-built tracings
|
Life of project
|
N
| ||||
Street and Highway Records
| ||||||
Street operations file
|
EVT + 2 years
|
W
| ||||
Street and sidewalk maintenance and repair records
|
EVT + 25 years
|
W
| ||||
Stock control records
|
Audit + 2 years
|
W
| ||||
Fuel usage reports
|
EVT + 2 years
|
W
| ||||
Heavy equipment and vehicle inventory ledger
|
Life of equipment and/or vehicle or until inventory
ledger is superseded
|
W
| ||||
Vehicle maintenance history
|
Life of vehicle
|
W
| ||||
Vehicle expense reports
|
Life of vehicle
|
W
| ||||
Vehicle usage reports
|
Audit + 2 years
|
W
| ||||
Building Permit and Inspection Records
| ||||||
Applications and permits
|
Permanent
|
N/A
| ||||
Code compliance inspection reports
|
Permanent
|
N/A
| ||||
Inspection address file
|
Permanent
|
N/A
| ||||
Certificates of occupancy
|
Until superseded
|
W
| ||||
State-approved commercial building plans
|
EVT + 4 years
|
N
| ||||
Permit fee receipts
|
EVT + 7 years
|
W
| ||||
Permit ledger
|
EVT + 7 years
|
W
| ||||
Village Attorney's case file, copies
|
Case closure + 1 year
|
W
| ||||
Quarter section maps, copies
|
Until superseded
|
W
| ||||
Records of Board of Appeals and Plan Commission
|
Permanent
|
N/A
| ||||
Contracts, leases, agreements, notices of taking
bids
|
EVT + 7
|
W
| ||||
Insurance contracts
|
Permanent
|
N/A
| ||||
Police Department Records
| ||||||
Radio recordings
|
CR + 120 days
|
W
| ||||
Video of patrol activities
|
CR + 120 days
|
W
| ||||
Security video
|
CR + 7 days
|
W
| ||||
Security photos
|
CR + 1 year
|
W
| ||||
Overnight parking permissions
|
CR + 120 days
|
W
| ||||
Personnel files
|
EVT + 8 years
|
W
| ||||
Incidents and complaints
|
CR + 10 years
|
W
| ||||
Arrest records, including support documents
|
EVT + 8 years
|
W
| ||||
Traffic and parking ordinance violation citations
(police files only)
|
EVT + 1 year (after case closed)
|
W
| ||||
Municipal ordinance violation citations (non-traffic)
(police files only)
|
EVT + 2 years (after case closed)
|
W
| ||||
Traffic accident reports
|
EVT + 4 years
|
W
| ||||
Juvenile violation reports
|
EVT + 7 years
|
W
| ||||
Municipal Court dockets
|
EVT + 180 days (final decision)
|
W
| ||||
Fine and fee collection records
|
CR + 3 years
|
W
| ||||
E-mails
|
CR + 60 days
|
W
| ||||
Correspondence
|
CR + 7 years
|
W
| ||||
Bicycle licenses
|
EVT + 3 years
|
W
| ||||
Administrative reports and statistics
|
CR + 7 years
|
W
| ||||
Property inventory reports
|
EVT + 8 years
|
W
| ||||
Calls for service logs
|
CR + 3 years
|
W
| ||||
Vacant property check requests
|
CR + 2 years
|
W
| ||||
Vehicle maintenance records
|
Life of vehicle
|
W
| ||||
Radio logbooks
|
CR + 3 years
|
W
| ||||
Informational teletype messages
|
CR + 30 days
|
W
| ||||
Personnel records
|
EVT + 8 years
|
W
| ||||
Citizen complaints against police officers
|
EVT + 8 years
|
W
| ||||
Municipal Court Records
| ||||||
Municipal Court case files
|
EVT + 6 years after entry of final judgment
|
W
| ||||
Audio tapes of trials and juvenile matters
|
Term of appeal period
|
W
| ||||
Village Attorney file copies
|
Term of appeal period + 6 months
|
W
| ||||
Municipal Court money docket
|
EVT + 20 years
|
W
| ||||
Municipal Court minutes records
|
EVT + 5 years after entry of final judgment
|
W
|
1The Governor may
by order permit the clearing of voting machine recorders before this
date if a special election is called.
| |
2Before units can
be cleared or erased, the information must be transferred to a disk
or other recording medium and retained for 22 months.
| |
3Federal offices
are President of the United States, United States Senator and Congress.
|
B.
General retention period for records. Any record not
specifically regulated by this article or any other regulation or
law shall be retained for seven years unless a shorter retention period
has been approved by the State Public Records and Forms Board.
C.
Audio recordings of meetings. Notwithstanding any
provision in this article to the contrary, pursuant to § 19.21(7),
Wis. Stats., any tape recording of any meeting may be destroyed no
sooner than 90 days after the minutes have been approved (and published
or posted where required by the Wisconsin statutes) if the purpose
of the recording was to make minutes of the meeting.
[Amended 4-22-2008]
This article has been reviewed and approved
by the Public Records and Forms Board of the State of Wisconsin on
November 15, 1995.