[Adopted 4-5-2000 by Ord. No. 2000-8;
amended in its entirety 9-10-2001 by Ord. No. 2001-35 (Ch. 5, Art. II, of
the 1977 Code)]
The position of Executive Assistant within the
Borough Administrator's Office is hereby created and shall be a full-time
position. There shall be a minimum of one Executive Assistant.
The Executive Assistant within the Borough Administrator's
Office shall perform the following duties:
A.
Performs secretarial assignments of complex natures
that involve independent judgment for department heads.
B.
Gathers, collates and classifies information to compile
and maintain various reports and complaints.
C.
Composes correspondence for department heads along
with memos and notices.
D.
Opens, screens and routes incoming mail to designated
departments.
E.
Maintenance of financial/budget records for all departments.
F.
Answers incoming telephone calls, directs phone calls
to appropriate persons, records messages and provides information
as required.
G.
Answers phone and questions from the public, residents,
employees, businesses and department heads, which pertain to departmental
functions.
H.
Types reports, forms, memos and all correspondence
of a confidential nature for the Borough Administrator or other administrative
officials as assigned by the Borough Administrator.
I.
Maintains and initiates all requisitions for the department
and other departments when necessary.
J.
Maintains general files and payroll records for the
department.
K.
Maintains vacation, personnel and compensatory time
off records for the department.
L.
Performs secretarial duties as required by the Borough
Administrator or other administrative officials as assigned by the
Borough Administrator.
M.
May be assigned to work in any office or department
of the Borough as necessary by the Borough Administrator.
N.
Attends department head meetings as directed by the
Borough Administrator.
O.
Schedules all appointments with the Borough Administrator
or other administrative officials as assigned by the Borough Administrator
and schedules all functions and receptions as per the directions of
the Borough Administrator.
P.
Confirms compliance with the purchasing policy.
Q.
Assists administrative officials of a department or
autonomous government agency by completing administrative transcription
and clerical work.
R.
Drafts resolutions of a simple nature as directed
by the Borough Administrator or other administrative officials as
assigned by the Borough Administrator.
S.
Troubleshoots under the immediate direction of an
administrative official as directed by the Borough Administrator.
T.
Collects and analyzes data needed as a basis for administrative
decisions.
U.
Supervises directly or indirectly the establishment
and maintenance of records and files in the Borough Administrator's
Office or other administrative officials as assigned by the Borough
Administrator.
V.
Directly supervises clerical and related work involving
maintaining financial and/or personal records or other supervision
as directed by the Borough Administrator or other administrative officials
as assigned by the Borough Administrator.
W.
Any and all other duties as directed by the Borough
Administrator or other administrative officials as assigned by the
Borough Administrator and/or Mayor and Council.
The Executive Assistant within the Borough Administrator's
Office shall receive as compensation for services an annual salary,
which shall be fixed in accordance with the provisions of the ordinances
governing the salaries.
Said Executive Assistant within the Borough
Administrator's Office shall be appointed by the Mayor with the advice
and consent of the Borough Council for an indefinite term and may
not be removed except for cause as required by law.
