[Adopted 4-24-1974 by Ord. No. 1974-4 (Ch.
39, Art. VI, of the 1977 Code)]
There is hereby created the office of Purchasing
Agent of the Borough of South River.
The Purchasing Agent shall be appointed by the
Mayor with the advice and consent of the Council and shall serve for
a term of one year or until his successor is appointed and qualified.
Before entering upon the duties of the office,
the Purchasing Agent shall file with the Clerk of the Borough a fidelity
bond in the principal amount of $10,000 with a corporate surety, conditioned
upon the faithful performance of the duties and to reimburse the Borough
for any loss due to the failure to faithfully perform such duties.
Except as otherwise specifically provided by
the Council or as specifically otherwise required by law, the Purchasing
Agent shall make all purchases of material, equipment or supplies
for the municipality authorized by the Borough Council. The Purchasing
Agent shall be responsible for making all such purchases pursuant
to law and shall see to it that the material, equipment or supplies
delivered are correct in number or amount and comply with the standards
and specifications prescribed by the governing body as agreed to at
the time of purchase and as set forth in the Municipal Contract Law
of the State of New Jersey. The Purchasing Agent will be responsible
for setting up a filing system for vendors and purchasers and will
handle the requisition purchase order system and control the adherence
to such system by all departments in order to maintain a uniform system
of purchasing.
The Purchasing Agent, where possible, shall
establish or obtain sets of specifications to control all purchases
by the Borough and shall prepare or obtain such specifications as
to quality, size and variety of articles, equipment and supplies used
by the offices and departments of municipal government as will make
possible uniform purchasing for all Borough departments and offices
in pursuance of the Municipal Contract Law.
Where calling for bids is required by law or
where such procedure will benefit the municipality, the Purchasing
Agent shall prepare or arrange for the preparation of specifications
and notice to bidders and shall see that the required notices are
published.
The Purchasing Agent shall advise the governing
body as to the anticipated needs for purchases whenever possible and
shall ask authority to make purchases in advance of needs or in bulk
amounts where such practices would result in economy or improved efficiency.
Any commodity, equipment or supplies purchased
in advance of actual need shall be the subject of an inventory, and
it shall be the duty of the Purchasing Agent to cause such inventory
to be kept and to furnish a copy thereof to the Mayor and Council.
