[HISTORY: Adopted by the Mayor and Council of the Borough of Roselle 11-22-1983 as Ord. No. 1591. Amendments noted where applicable.]
Administration of government — See Ch. 4.
Bonds and notes — See Ch. 8.
Salaries and compensation — See Ch. 25.
Editor's Note: This ordinance also repealed former Ch. 10, Claims Approval, adopted 12-28-1970 as Ord. No. 1253.
Any person presenting a bill or claim for payment to the borough shall present same certified to be correct on vouchers to be supplied by the borough as required by law.
All bills and claims presented for payment shall be submitted on vouchers to the Borough Administrator or, in said Administrator's absence, the Borough Clerk. For the purposes of this section of the Code, the Borough Administrator and, in his absence, the Borough Clerk, are hereby designated as the certifying and approving officer as required by N.J.S.A. 40A:5-17a(1). It shall be the responsibility of said certifying and approving officer to verify that all vouchers submitted comply with the requirements of state law and applicable borough ordinances as to content and form; to determine by certification of a department head or designated officer having knowledge of the fact that the materials have been received and/or services rendered to the borough and to ascertain the existence of proper and sufficient appropriations for the payment to be made of the voucher and to determine that there is legal authority for said payment to be made as required by law.
Not later than three (3) working days prior to each regular meeting of the Mayor and Council, the Administrator shall submit to the Borough Clerk and the Council Finance Committee a list of all vouchers to be presented for approval to the governing body at said regular meeting. A copy of said list shall be made available to each member of the Council at least two (2) working days prior to said meeting.
At the regular meeting of the Mayor and Council, a motion shall be made to approve the payment of all vouchers which have been approved for payment as provided for in §§ 10-2 and 10-3 of the Code. The Mayor and Council shall vote either in the affirmative or negative as to the entire list of bills as presented. If a member of the Mayor and Council is opposed to payment of one (1) or more vouchers contained on said list, said member shall vote affirmatively to approve the vouchers contained on said list to which said member has no objection. If a specific voucher is not approved by a majority of the Mayor and Council, said voucher shall not be paid but shall be referred back to the Borough Administrator for such further action as may be directed by the Mayor and Council.
After action by the Mayor and Council as provided for in § 10-4 of the Code, the Borough Clerk shall certify those vouchers that have been approved for payment. The Borough Clerk shall then forward the voucher to the Borough Treasurer, who shall forthwith prepare the necessary checks for payment of the vouchers. The checks shall be signed by the Mayor and Borough Clerk and thereafter, countersigned by the Treasurer. All signatures may be affixed to said checks via signature stamp. The Borough Administrator shall be responsible for instituting the necessary safeguards in order to protect the aforementioned signature stamps. After the Borough Treasurer prepares the checks for payment, the Borough Treasurer shall make a record of said checks in the ledgers maintained by him for this purpose and thereafter mail or otherwise distribute the checks to the claimants as set forth on the vouchers.
It shall be the duty of the Borough Clerk to record in the official minutes of the Mayor and Council as to the formal action taken by said Mayor and Council to approve the vouchers presented for payment. A list of said vouchers approved for payment shall be certified by the Borough Clerk and made available for public inspection by said Clerk as required by law.
Payroll vouchers shall be prepared and submitted to the Mayor and Council for approval by the Borough Administrator. Said vouchers shall be submitted to the Mayor and Council for approval at the next regularly scheduled meeting of said Mayor and Council following their submission.