[Adopted 7-18-2001 by Ord. No. 2141 (Ch. 18, Art. II, of the 1975 Borough Code)]
Position described:
A. 
Under supervision, performs bookkeeping and other related clerical work requiring the exercise of independent judgment and a working knowledge of department rules, regulations, and policies and/or has charge of the work of a small group of clerk bookkeepers and/or has charge of a designated phase of the bookkeeping work of the department; does other related duties as required.
B. 
NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
The Senior Clerk Bookkeeper:
A. 
When the work program has been established, takes the lead in the work of a unit and/or performs a more complex phase of bookkeeping work.
B. 
May assist in instructing individuals and groups engaged in the work of the unit.
C. 
May assist in planning routines and procedures of a designated phase of the bookkeeping work.
D. 
Maintains double-entry records involving the making of journal entries, posting to ledgers, and preparation of trial balances.
E. 
Maintains budgetary accounts.
F. 
Determines the accounts to which orders, invoices, requisitions, and vouchers are to be charged.
G. 
Compiles and collects data for inclusions in budget requests, special requests, information and financial statements, or other reports.
H. 
Reviews and checks financial and other records for completeness, accuracy and correctness.
I. 
Reconciles bank accounts.
J. 
May do typing which is uncomplicated and does not require skill or speed and which is of a nature reasonably to be expected of employees in a business office.
K. 
On an infrequent basis, may use varied types of common office machines in temporary assignments where skill and speed are not primary requirements and special training is not necessary.
L. 
Maintains essential records and files.
M. 
In the Department of Human Services, may be required to undergo fire training classes.
N. 
Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
A. 
Experience. One year of experience in work involving the keeping of varied types of records of a bookkeeping nature.
B. 
License. Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.
A. 
The Senior Clerk Bookkeeper should have:
(1) 
Knowledge of office routines, procedures, methods, equipment, and machines as applied to bookkeeping problems.
(2) 
Knowledge of bookkeeping methods, procedures, and devices, including calculation of percentages and discounts, posting and balancing of ledgers, maintaining of a double-entry set of books, preparation of trial balances and reconciliation of bank accounts.
(3) 
Knowledge of procedures most effective in balancing general subsidiary ledgers.
(4) 
Knowledge of department rules, regulations, policies, organization, and functions and of problems involved in developing bookkeeping procedures after a period of training.
(5) 
Ability to organize assigned bookkeeping, supervisory, and other related work and to develop effective work methods.
(6) 
Ability to utilize bookkeeping methods, procedures, and devices in the work of the unit.
(7) 
Ability to assign and instruct individuals and group and supervise the performance of their work.
(8) 
Ability to coordinate the work of the unit and/or of the particular phase of work with that of other unit of the department.
(9) 
Ability to assist in the preparation of budgets and to maintain budgetary accounts.
(10) 
Ability to prepare and supervise the preparation of clear, sound, accurate, and informative financial and other statements and reports.
(11) 
Ability to do uncomplicated typing on a sporadic basis which does not require skill or speed.
(12) 
Ability to use varied common office machines, including calculating machines, in temporary assignments where skill and speed are not a primary requirement and special training is not required.
(13) 
Ability to utilize various types of electronic and/or manual recording and information systems used be the agency, office or related units.
(14) 
Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable form of communication.
B. 
Persons with mental or physical disabilities an eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.