[HISTORY: Adopted by the Mayor and Council of the Borough
of Roselle 11-22-1983 by Ord. No.
1591 (Ch. 10 of the 1975 Borough Code). Amendments
noted where applicable.]
Any person presenting a bill or claim for payment to the Borough
shall present same certified to be correct on vouchers to be supplied
by the Borough as required by law.
All bills and claims presented for payment shall be submitted
on vouchers to the Borough Administrator or, in said Administrator's
absence, the Borough Clerk. For the purposes of this section of the
Code, the Borough Administrator and, in his absence, the Borough Clerk,
are hereby designated as the certifying and approving officer as required
by N.J.S.A. 40A:5-17a(1). It shall be the responsibility of said certifying
and approving officer to verify that all vouchers submitted comply
with the requirements of state law and applicable Borough ordinances
as to content and form; to determine by certification of a department
head or designated officer having knowledge of the fact that the materials
have been received and/or services rendered to the Borough and to
ascertain the existence of proper and sufficient appropriations for
the payment to be made of the voucher and to determine that there
is legal authority for said payment to be made as required by law.
Not later than three working days prior to each regular meeting
of the Mayor and Council, the Administrator shall submit to the Borough
Clerk and the Council Finance Committee a list of all vouchers to
be presented for approval to the governing body at said regular meeting.
A copy of said list shall be made available to each member of the
Council at least two working days prior to said meeting.
At the regular meeting of the Mayor and Council, a motion shall be made to approve the payment of all vouchers which have been approved for payment as provided for in §§ 39-2 and 39-3 of the Code. The Mayor and Council shall vote either in the affirmative or negative as to the entire list of bills as presented. If a member of the Mayor and Council is opposed to payment of one or more vouchers contained on said list, said member shall vote affirmatively to approve the vouchers contained on said list to which said member has no objection. If a specific voucher is not approved by a majority of the Mayor and Council, said voucher shall not be paid but shall be referred back to the Borough Administrator for such further action as may be directed by the Mayor and Council.
After action by the Mayor and Council as provided for in § 39-4 of the Code, the Borough Clerk shall certify those vouchers that have been approved for payment. The Borough Clerk shall then forward the voucher to the Borough Treasurer, who shall forthwith prepare the necessary checks for payment of the vouchers. The checks shall be signed by the Mayor and Borough Clerk and thereafter, countersigned by the Treasurer. All signatures may be affixed to said checks via signature stamp. The Borough Administrator shall be responsible for instituting the necessary safeguards in order to protect the aforementioned signature stamps. After the Borough Treasurer prepares the checks for payment, the Borough Treasurer shall make a record of said checks in the ledgers maintained by him for this purpose and thereafter mail or otherwise distribute the checks to the claimants as set forth on the vouchers.
It shall be the duty of the Borough Clerk to record in the official
minutes of the Mayor and Council as to the formal action taken by
said Mayor and Council to approve the vouchers presented for payment.
A list of said vouchers approved for payment shall be certified by
the Borough Clerk and made available for public inspection by said
Clerk as required by law.
Payroll vouchers shall be prepared and submitted to the Mayor
and Council for approval by the Borough Administrator. Said vouchers
shall be submitted to the Mayor and Council for approval at the next
regularly scheduled meeting of said Mayor and Council following their
submission.
