[HISTORY: Adopted by the Board of Commissioners of the City of Ventnor City 6-21-1984 by Ord. No. 8407. Amendments noted where applicable.]
In accordance with the authority set forth in the New Jersey statutes, the Board of Commissioners of the City of Ventnor City hereby establishes the position of Administrator for the City of Ventnor City, County of Atlantic and State of New Jersey. The duties and responsibilities for said position are established hereinafter and created under this chapter.
The Municipal Administrator shall be appointed by the Board of Commissioners of the City of Ventnor City by resolution with no less than 2/3 of the Board voting in the affirmative. The term of office of the Municipal Administrator shall be at the pleasure of the City Commission. If a vacancy shall occur as a result of the termination of the Administrator or for such other reason, said vacancy shall be filled in accordance with the appointment procedure hereinbefore mentioned, with the requirement being, at all times, that said appointment be authorized by no less than 2/3 of the Board of Commissioners of the City of Ventnor City voting in the affirmative. The salary of the Administrator shall be determined and affixed by the Board of Commissioners of the City of Ventnor City, which determination shall be included within the salary ordinances of the City of Ventnor City.
The Municipal Administrator may be removed from office by a two-thirds vote of the governing body. The resolution of removal shall become effective three months after its adoption by the governing body. In accordance with N.J.S.A. 40A:9-138, the governing body may provide that the resolution of removal shall have immediate effect; provided, however, that the governing body shall cause to be paid to the Administrator forthwith any unpaid balance of his/her salary and his/her salary for the next three calendar months following adoption of the resolution.
It shall be the obligation of the Board of Commissioners of the City of Ventnor City to select a Municipal Administrator on the basis of his/her executive and administrative abilities, with special emphasis on the experience, education and training that said person has in the area of governmental affairs.
The Municipal Administrator shall be under the supervision and control of each member of the Board of Commissioners as it shall relate to the departments directly under their control and in those instances where applicable under the supervision and direction of the Board of Commissioners of the City of Ventnor City and shall have the following duties and responsibilities pertaining thereto:
To serve as the principal administrative officer representing the City Commission, and he shall be responsible to the City Commission as a whole for the proper and efficient administration of the business affairs of the City. His duties and responsibilities shall relate to the general management of all City business, excepting therefrom those duties and responsibilities conferred upon other City officials by state statute, other applicable laws, rules and regulations promulgated by the state and county agencies, decisional law or ordinances of the City of Ventnor.
To supervise and coordinate the administration of all departments and offices, in consultation with the Commissioners of each of these respective departments.
To represent the City, when directed by the Commissioners, in its relations to the federal, state and county governments and to other municipalities and to evaluate, when requested by Commissioners in charge of various departments, the City's interest in contracts, franchises and other business transactions.
To study the administrative and other operations of the City and make recommendations for plans and programs to meet the changing needs of the City.
To attend all meetings of the Commission as required.
To continually review and maintain the personnel policies and practices of the City and recommend to the Mayor and Commissioners proposed changes for a more efficient operation of the City.
To recommend the nature, location and extent of public improvements in conjunction with the appropriate department head and to coordinate the execution of same when authorized by the Mayor and City Commission.
To implement and enforce the policies of the Mayor and Commission with respect to the compiling and release of public information.
To receive from each department, office and board their annual budget requests and to review and transmit same along with his comments and recommendations to the Mayor and Commission.
To consult with the Mayor, Commissioner of Revenue and the City Auditor and Comptroller/Treasurer on the preparation of the tentative budget, record changes, additions and deletions thereto and to submit the final recommendations made by the Administrator in coordination with the Mayor, Commissioner of Revenue and Finance, City Auditor and Comptroller/Treasurer in the form required by law, together with an analysis of the various items of expenditure and revenue and such explanatory comments as may be required.
To maintain a continuing review with the Comptroller/Treasurer of Budget Operations of work progress and the cost of municipal services and report same to the Mayor and the Commissioner of Revenue and Finance on a monthly basis.
To coordinate the disbursement of all City funds and to ensure approval by the appropriate department heads of all vouchers and bills before submitting same to the Commission for final approval.
To continually review the City's insurance program with the insurance representatives for said City and recommend to the Commissioners any changes or modifications to the plan of insurance in force at that time.
To assist the City Commission in negotiating contracts for the City as authorized by and subject to the approval of the City Commission.
To act as a liaison on behalf of the City with all utility companies serving any portion of the City to be sure that such utilities are providing adequately for the needs of the residents of the City.
To assure that the provisions of all franchises, leases, permits and privileges granted by the City are complied with.
To investigate and pursue federal aid projects and state aid projects and other aid programs for which the City of Ventnor City may qualify. Further, the Administrator shall keep the Mayor and Commissioners informed of the ongoing progress of grants secured by the City and how they are progressing within said City.
To act as the purchasing officer of the City and to purchase, in accordance with the provisions of the governing statutes and sound purchasing practices, in order to secure all supplies and equipment for various agency boards, departments and other offices of the City. These purchases shall be made in conjunction with the department heads for the various departments within the City of Ventnor City, along with the representatives of the various agencies, boards and other offices within said City.
To require each department to maintain adequate inventory records of all equipment and materials owned and used by the City and to arrange for the disposal of all inadequate or obsolete materials when directed to do so by the City Commission.
To keep the City Commission currently informed of all matters within his jurisdiction by such reports, verbally or in writing, as he deems advisable or as may be requested by the Commission and to submit an annual written report of his work accomplished at the request of the Commission for the benefit of the public.
To perform such other duties as may be assigned to him from time to time by the Mayor and/or members of the City Commission.
The Municipal Administrator shall devote full time to the interests of the City, and his hours shall include but not be limited to 8:30 a.m. to 4:00 p.m. Monday through Friday. The City Commission reserves the right at any time to set additional hours for the Administrator.
Pursuant to N.J.S.A. 40A:9-136, this chapter shall permit the person appointed as Municipal Administrator to be someone other than a resident of the municipality of the City of Ventnor City, New Jersey.
Nothing in this chapter shall derogate from or authorize the Municipal Administrator to exercise the powers and duties of the elected and appointed officials of the City.