[HISTORY: Adopted by the Board of Commissioners
of the City of Ventnor City 6-21-1984 by Ord. No. 8407. Amendments noted where
applicable.]
In accordance with the authority set forth in
the New Jersey statutes, the Board of Commissioners of the City of
Ventnor City hereby establishes the position of Administrator for
the City of Ventnor City, County of Atlantic and State of New Jersey.
The duties and responsibilities for said position are established
hereinafter and created under this chapter.
The Municipal Administrator shall be appointed
by the Board of Commissioners of the City of Ventnor City by resolution
with no less than 2/3 of the Board voting in the affirmative. The
term of office of the Municipal Administrator shall be at the pleasure
of the City Commission. If a vacancy shall occur as a result of the
termination of the Administrator or for such other reason, said vacancy
shall be filled in accordance with the appointment procedure hereinbefore
mentioned, with the requirement being, at all times, that said appointment
be authorized by no less than 2/3 of the Board of Commissioners of
the City of Ventnor City voting in the affirmative. The salary of
the Administrator shall be determined and affixed by the Board of
Commissioners of the City of Ventnor City, which determination shall
be included within the salary ordinances of the City of Ventnor City.
The Municipal Administrator may be removed from
office by a two-thirds vote of the governing body. The resolution
of removal shall become effective three months after its adoption
by the governing body. In accordance with N.J.S.A. 40A:9-138, the
governing body may provide that the resolution of removal shall have
immediate effect; provided, however, that the governing body shall
cause to be paid to the Administrator forthwith any unpaid balance
of his/her salary and his/her salary for the next three calendar months
following adoption of the resolution.
It shall be the obligation of the Board of Commissioners
of the City of Ventnor City to select a Municipal Administrator on
the basis of his/her executive and administrative abilities, with
special emphasis on the experience, education and training that said
person has in the area of governmental affairs.
The Municipal Administrator shall be under the
supervision and control of each member of the Board of Commissioners
as it shall relate to the departments directly under their control
and in those instances where applicable under the supervision and
direction of the Board of Commissioners of the City of Ventnor City
and shall have the following duties and responsibilities pertaining
thereto:
A.
To serve as the principal administrative officer representing
the City Commission, and he shall be responsible to the City Commission
as a whole for the proper and efficient administration of the business
affairs of the City. His duties and responsibilities shall relate
to the general management of all City business, excepting therefrom
those duties and responsibilities conferred upon other City officials
by state statute, other applicable laws, rules and regulations promulgated
by the state and county agencies, decisional law or ordinances of
the City of Ventnor.
B.
To supervise and coordinate the administration of
all departments and offices, in consultation with the Commissioners
of each of these respective departments.
C.
To represent the City, when directed by the Commissioners,
in its relations to the federal, state and county governments and
to other municipalities and to evaluate, when requested by Commissioners
in charge of various departments, the City's interest in contracts,
franchises and other business transactions.
D.
To study the administrative and other operations of
the City and make recommendations for plans and programs to meet the
changing needs of the City.
E.
To attend all meetings of the Commission as required.
F.
To continually review and maintain the personnel policies
and practices of the City and recommend to the Mayor and Commissioners
proposed changes for a more efficient operation of the City.
G.
To recommend the nature, location and extent of public
improvements in conjunction with the appropriate department head and
to coordinate the execution of same when authorized by the Mayor and
City Commission.
H.
To implement and enforce the policies of the Mayor
and Commission with respect to the compiling and release of public
information.
I.
To receive from each department, office and board
their annual budget requests and to review and transmit same along
with his comments and recommendations to the Mayor and Commission.
J.
To consult with the Mayor, Commissioner of Revenue
and the City Auditor and Chief Financial Officer on the preparation
of the tentative budget, record changes, additions and deletions thereto
and to submit the final recommendations made by the Administrator
in coordination with the Mayor, Commissioner of Revenue and Finance,
City Auditor and Chief Financial Officer in the form required by law,
together with an analysis of the various items of expenditure and
revenue and such explanatory comments as may be required.
K.
To maintain a continuing review with the Chief Financial
Officer of Budget Operations of work progress and the cost of municipal
services and report same to the Mayor and the Commissioner of Revenue
and Finance on a monthly basis.
L.
To coordinate the disbursement of all City funds and
to ensure approval by the appropriate department heads of all vouchers
and bills before submitting same to the Commission for final approval.
M.
To continually review the City's insurance program
with the insurance representatives for said City and recommend to
the Commissioners any changes or modifications to the plan of insurance
in force at that time.
N.
To assist the City Commission in negotiating contracts
for the City as authorized by and subject to the approval of the City
Commission.
O.
To act as a liaison on behalf of the City with all
utility companies serving any portion of the City to be sure that
such utilities are providing adequately for the needs of the residents
of the City.
P.
To assure that the provisions of all franchises, leases,
permits and privileges granted by the City are complied with.
Q.
To investigate and pursue federal aid projects and
state aid projects and other aid programs for which the City of Ventnor
City may qualify. Further, the Administrator shall keep the Mayor
and Commissioners informed of the ongoing progress of grants secured
by the City and how they are progressing within said City.
R.
To act as the purchasing officer of the City and to
purchase, in accordance with the provisions of the governing statutes
and sound purchasing practices, in order to secure all supplies and
equipment for various agency boards, departments and other offices
of the City. These purchases shall be made in conjunction with the
department heads for the various departments within the City of Ventnor
City, along with the representatives of the various agencies, boards
and other offices within said City.
S.
To require each department to maintain adequate inventory
records of all equipment and materials owned and used by the City
and to arrange for the disposal of all inadequate or obsolete materials
when directed to do so by the City Commission.
T.
To keep the City Commission currently informed of
all matters within his jurisdiction by such reports, verbally or in
writing, as he deems advisable or as may be requested by the Commission
and to submit an annual written report of his work accomplished at
the request of the Commission for the benefit of the public.
U.
To perform such other duties as may be assigned to
him from time to time by the Mayor and/or members of the City Commission.
The Municipal Administrator shall devote full
time to the interests of the City, and his hours shall include but
not be limited to 8:30 a.m. to 4:00 p.m. Monday through Friday. The
City Commission reserves the right at any time to set additional hours
for the Administrator.
Pursuant to N.J.S.A. 40A:9-136, this chapter
shall permit the person appointed as Municipal Administrator to be
someone other than a resident of the municipality of the City of Ventnor
City, New Jersey.
Nothing in this chapter shall derogate from
or authorize the Municipal Administrator to exercise the powers and
duties of the elected and appointed officials of the City.
