[1]
Editor's Note: Prior amendments included 4-3-1995; 2-3-1997; 6-2-1997; 4-3-2000; Ord. No. 01-03; Ord. No. 10-05; and Ord.
No. 02-07.
A.
Building
committees for any City project having a total cost of $500,000 or
more shall be appointed by the Mayor with the consent of the Common
Council for all such projects, including the construction or renovations
of buildings. Separate building committees shall be appointed for
each such project, and said committees shall terminate upon completion
of the project, or sooner upon a recommendation of the Mayor and approval
by the Common Council.
B.
Building
committees have the following purposes:
(1)
Evaluate
the overarching plans and needs of the City and how a project fits
within them;
(2)
Include
relevant subject matter experts on the committee;
(3)
Focus
on efficiency, sustainability, and technology, with an eye toward
attaining net zero emissions status;
(4)
Solicit
input from relevant departments prior to final project approval by
the Common Council;
(5)
Coordinate
with other boards, committees, commissions, and departments so that
all agencies are working together and aware of all issues.
A.
All such building committees shall consist of at least
seven members, all of whom shall be electors of the City, including
the following representation:
(1)
One member with experience in building renovation;
(2)
One member with experience in the construction industry;
(3)
One member with experience in business or finance;
(4)
One member representing the City's Committee Concerning
People with Disabilities (CCPD) or an agency or organization of similar
purpose;
(5)
One
member of the Clean Energy Task Force;
(6)
One
member of the Common Council;
(7)
One
member of the public; and
(8)
Where
appropriate, one member with experience in visual arts.
B.
For school
building projects, in addition to the members listed above, the following
five members will be included:
C.
Building
committees may also form subcommittees, provided that such subcommittees
adhere to Charter, minority representation, open meeting, and other
applicable federal, state, and local requirements. If a building and
projects committee wants to include people on a subcommittee who are
not currently on the committee, such people may serve on an ad hoc
basis if the Mayor nominates and the Common Council confirms them.
Such subcommittee members will not become voting members of the building
and projects committee but can serve in an ex officio capacity.
D.
In special circumstances, and with a written explanation
from the Mayor, the Mayor may, with the consent of the Common Council,
designate an existing commission, committee or board to serve as the
building committee. Notwithstanding any ordinance to the contrary
regarding the membership of such commissions, committees, or boards,
by Mayoral nomination and Common Council confirmation, a member of
the Clean Energy Task Force may be appointed as an ex officio member
without voting rights.
[Amended 2-7-2022 by Ord.
No. 02-22]
Such building committees shall:
A.
Monitor the progress and completion of all projects
assigned to them by the City of Middletown;
B.
Review
any feasibility study leading to the creation of the committee for
the underlying project;
C.
Upon request,
and where necessary to aid process, review staff-created facilities
studies and inventory of current City and Board of Education properties;
D.
Review and approve for payment, where warranted, all
bills and obligations of the project, with the power of final approval
and payment remaining vested under Charter in the Mayor as the City's
Chief Executive Officer;
E.
Make recommendations concerning said building projects
to the Mayor and Common Council;
F.
Make recommendations to the Mayor as to proposed change
orders;
G.
Provide quarterly status reports to the Finance and
Government Operations Commission and provide such information concerning
any building projects undertaken by the City of Middletown as may
be requested by the Common Council;
H.
Provide a financial report to the Finance Department
at the conclusion of the project that includes a schedule of anticipated
project revenues along with their anticipated date(s) of receipt.
The Board of Education shall provide such information for all school
projects;
I.
Evaluate how well planning, budgeting, design, and
construction achieves the lowest possible carbon footprint and highest
possible levels of energy efficiency and conservation, with reference
to building sustainability criteria, including LEED (Leadership in
Energy and Environmental Design) gold certification or higher, Passive
House, Living Building Challenge, and Net Zero Energy;
J.
Report
to the Clean Energy Task Force and the Common Council the results
of such evaluation;
K.
Consider
transit access as well as walkability and bikeability criteria in
the planning, design, budget, and construction phases of the project
and report to the Complete Streets Committee, the Public Works and
Facilities Commission, and the Common Council the results of such
consideration.
Building committees shall meet regularly when
such projects are undertaken with staff assistance as appropriate
from the Director of Public Works, the Director of Water and Sewer,
the Fire Marshal, and the Board of Education's Director of Facilities,
or their designees. Such committees will also seek guidance from the
City's consultant on energy, whether serving as a contractor or as
an employee. The committee may also request the assistance of other
City and Board of Education departments, boards, committees, and commissions.