[HISTORY: Adopted by the Borough Council of the Borough of Paramus 8-19-1971 by Ord. No. 678. Amendments noted where applicable.]
[Amended 11-24-1992 by Ord. No. 92-23]
The office of Municipal Administrator is hereby created in and for the Borough of Paramus by and subject to the provisions of this chapter and in accordance with N.J.S.A. 40A:9-136 et seq.
[Amended 11-24-1992 by Ord. No. 92-23; 2-8-2011 by Ord. No. 11-03]
The Municipal Administrator shall be appointed by the Mayor, with the advice and consent of the Council. If the Mayor fails to nominate within 30 days after the office of Municipal Administrator is created or after the office becomes vacant or the Council fails to confirm any nomination made by the Mayor, then after the expiration of said 30 days, the Council shall appoint the Municipal Administrator, a majority vote having at least three affirmative votes being required for such purpose, the Mayor to have no vote thereon except in case of a tie. The term of this office shall be at the pleasure of the governing body, and removal shall be governed by N.J.S.A. 40A:9-136 et seq.
The Municipal Administrator shall receive such compensation as shall be fixed, from time to time, by a general salary ordinance. However, his compensation shall not be reduced during his term of office except by a two-thirds majority vote of the Borough Council.
The Mayor may designate a qualified deputy administrative officer of the Borough subject to the confirmation of a majority of the Borough Council to perform his duties during his temporary absence or disability. In the event of his failure to make such designation, the Council may by resolution appoint an officer of the Borough to perform the duties of the Administrator during such absence or disability until he shall return or his disability shall cease.
The Municipal Administrator shall be the chief administrative officer of the Borough, subject to the policies and directives of the Mayor and Council. He shall be responsible to the Council for carrying out policies established by it, for the faithful enforcement and execution of all ordinances of the Borough and all state laws subject to enforcement by municipal action and, in general, for the proper administration of all affairs of the Borough within the jurisdiction of the Council.
[Amended 11-24-1992 by Ord. No. 92-23]
For the purpose of carrying out his duties and responsibilities under this chapter, within the limitations permitted by authorized staff and appropriations, the Borough Administrator shall:
Direct and supervise the administration of all departments, divisions and offices of the Borough government; approve or prescribe their internal organization; and assign and transfer administrative functions, powers and duties among and within them, subject to the provisions of statute and other Borough ordinances.
Remove, discipline and recommend for appointment all department and division heads subject to personnel policy of the Borough; appoint and remove or discipline all other employees for whose selection or removal no other method is provided by statute, except that he may authorize the head of a department to appoint and remove subordinates in such department; supervise and control his appointees; and report all appointments or removals at the next meeting thereafter of Borough Council.
Establish and maintain sound working, personnel and administrative rules, regulations and practices, vacation, holiday, sick leave and similar schedules and appropriate records and reports, subject to such general policies as may be established from time to time by the Borough Council.
Attend all meetings of the Borough Council with the right to take part in the discussions, but without the right to vote, and be an ex officio nonvoting member of all boards, bodies and commissions of the Borough to the extent of and subject to any limitations by statute or legal authority.
Prepare annually and recommend to the Council an operating and a capital budget, together with such explanatory comment or statement as may be deemed desirable and/or necessary. The operating budget shall be in such form as is required by law and shall, in addition, have appended thereto detailed analyses of the various items of expenditure and revenue.
Maintain a continuing review and analysis of budget operations, work programs and costs of municipal services.
Approve and recommend to Council the payment of all bills and vouchers subject to preaudit and control as prescribed by law.
Negotiate contracts for the Borough subject to the approval of the Council; make recommendations concerning the nature and location of municipal improvements; and implement municipal improvements as determined by the Council.
See that all terms and conditions imposed in favor of the Borough or its inhabitants in any statute, public utility franchise or other contract are faithfully kept and performed and, upon knowledge of any violation, call the same to the attention of the Borough Council.
Study the governmental and administrative operations and needs of the Borough government; and prepare and recommend to the Council for adoption such plans, programs and measures as he may deem necessary or expedient to meet present and foreseeable needs.
Keep the Council advised of the financial condition of the Borough; make reports to the Council as requested by it; and at least once a year make an annual report on the administration of the Borough government for the benefit of the Council and the public.
Develop and administer a coordinated or centralized system for the purchase of supplies, materials, equipment and contractual services (except professional services, those unique in nature and not subject to competition and those awarded by resolution of Council) so as to combine where possible the requests and purchase the same in bulk quantities and so as to control the commitment of appropriations for such purchases.
Represent the Borough and assert its proper interests in relation to the United States, the State of New Jersey and other political subdivisions and their respective agencies, including but not limited to proposed legislative enactments and available grant-in-aid or subsidy programs for which the Borough may qualify, in all of such matters subject to direction of the Council.
In cooperation with the Mayor and subject to the additions by the Council, prepare preliminary agendas of Councilmanic business for review and consideration by the Council at its conference sessions and public meetings.
Investigate at any time the affairs of any department of the Borough.
Devise and administer a system of referral and follow-up by operating departments of requests for information regarding municipal services from members of the public.
Administer programs in the various other areas of internal housekeeping such as insurance, assignment of office space, furniture and facilities and inventories of municipal property, real and personal.
Subject to approval by the Mayor and Council, delegate to department heads such of his powers as he may deem necessary for efficient administration and utilize such outside consultants, experts, specialists and tests or other contractual services of a similar nature as appropriations of funds will permit to achieve maximum efficiency of operations.
Perform such other duties as may be required of the Municipal Administrator by ordinance or resolution of the Council.