[HISTORY: Adopted by the Town Board of the Town of Southampton 3-9-2004
by L.L. No. 7-2004; amended in its entirety 11-23-2004 by L.L. No. 43-2004.
Subsequent amendments noted where applicable.]
A Parks and Recreation Advisory Committee is hereby established in and
for the Town of Southampton and shall function as an advisory board to the
Superintendent of Parks and Recreation and the Town Board.
The Parks and Recreation Advisory Committee shall serve to accomplish
the following purposes:
A.
Advising the Superintendent of Parks and Recreation and
the Town Board on the parks and recreational needs of the Town of Southampton
and help steer implementation of the Recreation Plan and related elements
of the Town Comprehensive Plan.
B.
Making recommendations to the Superintendent of the Parks
and Recreation Department and to the Town Board to effectuate improvements
to Town of Southampton parks, facilities and recreational programming.
C.
Encouraging community involvement by providing a forum
for community members to address issues and concerns regarding parks and recreation
in the Town of Southampton.
A.
Composition. The Parks and Recreation Advisory Committee
shall consist of nine members to serve, who shall be appointed by and serve
at the pleasure of the Town Board. Members of the Parks and Recreation Advisory
Committee shall be residents of the Town of Southampton and shall serve voluntarily,
without compensation. Members of the Parks and Recreation Advisory Committee
shall have diverse backgrounds and interests. To the extent practical, the
Town Board shall ensure that the composition of the Parks and Recreation Advisory
Committee be representative of the entire Southampton Town community both
geographically and in terms of recreational interests.
B.
Chair; Acting Chair. The Town Board will designate one
member of the Parks and Recreation Advisory Committee to serve as Chairperson.
The Parks and Recreation Advisory Committee may select an Acting Chairperson,
to serve in the absence of the Chairperson.
C.
Ex-officio members. The Superintendent of the Department
of Parks and Recreation and a member of the Town Board shall also serve as
ex-officio members of the Parks and Recreation Advisory Committee. The Board
of Trustees of the Freeholders and Commonalty of Southampton Township may
also designate a Trustee to serve as an ex-officio member of the Parks and
Recreation Advisory Committee.
D.
Terms of office.
(1)
Following the adoption of this chapter, four of the nine
members of the Parks and Recreation Advisory Committee first appointed by
the Town Board shall be appointed for a term of one year from the date of
their appointments. The remaining five members shall be appointed for a two-year
term. Subsequent terms shall be two-year terms, which shall expire December
31.
(2)
When vacancies occur, the Town Board shall appoint successors
to serve the unexpired portion of the term of the predecessor, with subsequent
terms being two-year terms.
E.
Removal of Parks and Recreation Advisory Committee members.
(1)
Members of the Parks and Recreation Advisory Committee
may be removed for cause by the Town Board.
(2)
In the event that any Parks and Recreation Advisory Committee
member is absent from three regularly scheduled, consecutive Parks and Recreation
Advisory Committee meetings, without previously advising the Superintendent
of Parks or the Parks and Recreation Advisory Committee Chairperson, such
member shall be removed from the Committee and the vacancy shall be filled
by a successor.
A.
The Parks and Recreation Advisory Committee shall meet
at least bimonthly and at such other times that the Committee or the Superintendent
of Parks and Recreation may determine are advisable.
B.
Notice of the meetings shall be mailed to each member
of the Parks and Recreation Advisory Committee and posted on the Town Clerk's
signboard at least five days in advance of such meeting day, and all such
meetings of the Parks and Recreation Advisory Committee
shall be open to the public.
C.
Administrative support for the Parks and Recreation Advisory
Committee shall be provided by the Department of Parks and Recreation, which
shall also perform records management, prepare minutes and agendas, and receive
and distribute correspondence on behalf of the Committee.
D.
The Parks and Recreation Advisory Committee shall provide
a public forum at its meetings for community members to address issues and
concerns regarding parks and recreation in the Town of Southampton.
The Parks and Recreation Advisory Committee shall advise and assist
the Superintendent of Parks and Recreation and the Town Board in accomplishing
the following tasks:
A.
Research and develop innovative strategies for the funding
of improvements to existing, and development of new, parks and recreational
facilities and programs.
B.
Provide advice with regard to potential expansion of
the Town park and recreation system, including but not limited to park development,
improvements, and increased utilization of parks, playgrounds and other recreational
facilities.
C.
Collaborate with community agencies, civic groups, school
districts and other entities to foster development and implementation of recreational
programs and cooperation and coordination between such groups.
D.
Review and submit recommendations on any matters brought
for consideration to the Parks and Recreation Advisory Committee, including
but not limited to:
An annual report of the activities of the Parks and Recreation Advisory
Committee shall be made available to the Town Board at the end of each calendar
year and may be made part of the annual report prepared by the Town of Southampton
Department of Parks and Recreation.
