[Adopted 4-25-1989 (§§ 2-34 to 2-39 of the
1974 Code)]
[Amended 7-27-1993 by Ord. No. 9193-7]
Pursuant to Article VI, § C-612, of the Charter of the Town of Newington, the Town Council hereby establishes a Standing Insurance Committee consisting of nine members and two alternate members.
The Standing Insurance Committee shall consist
of five commercial lines' insurance professionals, i.e., underwriters,
casualty or property claims specialists/loss control engineers, consultants,
agents or brokers; two Councilors who shall not be members of the
same political party, and two members of the Board of Education who
shall not be members of the same political party. There shall be two
alternate members of the Standing Insurance Committee. The Town Manager
and the Superintendent of Schools shall be ex officio members of said
Committee without vote.
The Chairperson of the Standing Insurance Committee
shall be the Council member of that political party which holds the
majority of the Town Council.
The terms of the Council members and the Board
of Education members shall be concurrent with their terms as members
of the Town Council and the Board of Education, respectively. Three
professional members of the Committee shall have terms which expire
on November 30 in an odd-numbered year. Two professional members and
the two alternates shall have terms which expire on November 30 in
an even-numbered year. All appointments shall be for a period of two
years.
[Amended 7-27-1993 by Ord. No. 9193-7]
A.
It shall be the function of the Standing Insurance
Committee:
(1)
To determine the needs and develop specifications
for Town insurance.
(2)
To invite at least four agents or four direct-writing
companies, or a combination of agents and direct-writing companies,
to submit qualifications for the purpose of becoming the agent of
record for the Town of Newington.
(a)
Such invitation shall be issued at least 120 days
prior to the expiration of existing insurance coverage.
(b)
Such qualifications to be established by the Standing
Insurance Committee.
(c)
The Standing Insurance Committee shall interview such
agents or direct-writing companies and shall, based on a majority
vote of the Standing Insurance Committee, select an agent and/or a
direct writing company and recommend same to the Town Council for
appointment.
(d)
The appointment by the Town Council of the agent of
record shall be for a period of three years.
(e)
The Standing Insurance Committee shall review the
agent of record's performance not less than annually.
(3)
To recommend to the Town Council the termination of the agent of record if, in the opinion of the majority of the Committee, the agent of record fails to perform the functions as outlined in § 8-28. Upon termination of such agent of record by the Town Council, a new agent of record shall be appointed pursuant of § 8-27A(2).
(4)
To review all submitted insurance proposals.
(a)
Approval of the proposals to be recommended to the
Town Council shall be by a majority vote of the Standing Insurance
Committee.
(b)
Upon approval, the proposed insurance program shall
be submitted to the Town Council for acceptance.
(c)
The Committee shall arrange for the purchase of the
insurance through the agent of record following acceptance of the
proposed insurance by the Town Council.
(5)
To periodically review Town insurance coverages, loss
data, other pertinent information, and make recommendations to the
Town Manager and the Town Council with respect to the insurance program.
B.
Town insurance needs for employee insurance and pension
benefits shall not be the responsibility of the Standing Insurance
Committee but shall be the responsibility of the Employee Insurance
and Pension Benefits Committee. Workers' compensation insurance shall
be under the jurisdiction of the Standing Insurance Committee. The
Standing Insurance Committee and the employee insurance and pension
benefits agent of record may or may not be the same.
[Amended 4-29-1997 by Ord. No. 9597-6]
An insurance agent of record for the Town of
Newington shall be appointed by the Town Council. Said agent shall
be responsible to the Town Council designee, i.e., the Standing Insurance
Committee. It shall be a function of the agent of record:
A.
To solicit and negotiate with at least four insurance
companies a program to provide the specific insurance coverages for
the Town of Newington, upon appointment and based upon specifications
prepared by the Standing Insurance Committee.
B.
To periodically review Town insurance coverages and
loss data and make recommendations to the Town Manager and the Standing
Insurance Committee with respect to the need for ancillary insurance
services, additional insurance coverages and modifications, updating
or upgrading of existing coverages.
C.
To assist the Town Manager and Standing Insurance
Committee in monitoring and processing all insurance claims.
