Town of Old Lyme, CT
New London County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Board of Directors 1-10-1996, as amended through 3-5-2018. Subsequent amendments noted where applicable.]
The name of this organization shall be the "Lymes' Senior Center."
The mission of this organization shall be:
A. 
To provide a municipal facility for senior citizen programs.
B. 
To provide a nutrition site for senior citizens.
C. 
To offer recreational activities for senior citizens.
D. 
To offer social activities for senior citizens.
E. 
To offer education activities for senior citizens.
F. 
To offer area resources to aid and assist senior citizens.
G. 
To offer facilities for use to area organizations and groups for events and meetings as deemed appropriate with the mission of the Center.
All individuals 55 years and older shall be eligible.
The fiscal year of the organization shall be from July 1 of each year through June 30.
A. 
Number. The management of this organization shall be vested in a Board of Directors consisting of 12 residents of the Towns of Lyme and Old Lyme. Seventy-five percent of the membership of the Board shall be Old Lyme residents, and 25% shall be residents from Lyme in accordance with the Towns' "Senior Center Agreement" dated November 2, 1994. In addition, if the office of Chairperson is held by a resident from one Town, the office of the Vice Chairperson shall be held by a resident of the other Town. If no one is available to fill either position from the designated Towns, the First Selectmen of Old Lyme and Lyme may approve an alternate Chairperson and/or Vice Chairperson with the recommendation of the Board.
B. 
Selection.
(1) 
A list of proposed candidates to fill vacancies on the Board of Directors will be presented by the Nominating Committee to the Board of Directors at the May meeting.
(2) 
The list of proposed candidates will be submitted to the respective Towns' Boards of Selectpersons. The Boards of Selectpersons from the Towns of Lyme and Old Lyme will appoint Directors.
(3) 
Directors from the Town of Old Lyme will be appointed for a term of three years; Directors from the Town of Lyme will be appointed for a term of one year. The term of appointment will begin on July 1.
(4) 
Any Board member who accumulates three unexcused absences from Board meetings in a fiscal year shall be referred to the Board of Selectmen from his/her respective Town.
C. 
Duties. Duties of the Board of Directors shall be:
(1) 
To establish policies and procedures for the management of the Lymes' Senior Center.
(2) 
To assist in preparation of the annual budget with the Director, which the Director shall present to the Boards of Selectmen of the Towns of Lyme and Old Lyme.
(3) 
To review all authorized expenditures from the Senior Center account.
(4) 
To engage such staff as required in order to fulfill the mission of the Lymes' Senior Center, with advice and consent of the Boards of Selectmen and Finance of both Towns.
A. 
Officers. The Officers of the Lymes' Senior Center Board of Directors shall be a Chairperson, a Vice Chairperson, a Secretary and a Treasurer.
B. 
Election.
(1) 
The Nominating Committee shall present a slate of officers at the June meeting.
(2) 
Each officer shall be elected for a term of one year or until a successor shall have been elected. Terms shall commence on July 1.
(3) 
An officer may serve two successive terms in the same office, but thereafter shall not be eligible to serve in the office until one year shall have elapsed, with the exception of the Treasurer's position.
(4) 
Any office made vacant through resignation, or otherwise, shall be filled by the Board of Directors at the meeting next following the creation of such vacancy from a list of proposed candidates by the Nominating Committee.
C. 
Duties. Each of the officers shall perform the duties pertaining to such office as outlined in the Modern Edition of Robert's Rules of Order, and such other duties as the Board of Directors may prescribe.
A. 
Members shall be individuals who are age 55 and older who reside in the Towns of Lyme or Old Lyme.
B. 
Individuals shall qualify for full membership with a donation of an annual fee. The Board of Directors will establish this fee.
C. 
Individuals who are age 55 and older who reside in towns other than Lyme and Old Lyme shall qualify for membership with a donation of an annual fee. The Board of Directors will establish this fee.
A. 
The Board of Directors shall typically meet every month, but at least 10 times annually.
B. 
Special meetings of the Board of Directors may be called at any time by the Chairperson or upon the request of three members of the Board.
C. 
At any meeting of the Board of Directors, a quorum shall consist of a majority of seven Directors, provided at least one officer is present and counted as one of the quorum.
D. 
All meetings and procedures shall be in accordance with the Modern Version of Robert's Rules of Order.
E. 
The meeting agendas shall be sent to the Town Clerks of the Towns of Lyme and Old Lyme at least 24 hours prior to the next monthly meeting.
F. 
The minutes of every meeting shall be sent to all members of the Board of Directors, and to the First Selectmen and the Town Clerks of the Towns of Lyme and Old Lyme, within 48 hours after a regular meeting if votes are taken, and seven calendar days if votes are not taken.
A. 
Committees.
(1) 
Nominating Committee. There shall be a Nominating Committee consisting of three members of the Board of Directors. The members of this Committee shall be selected by the Chairperson.
(2) 
Finance Committee. There shall be a Finance Committee consisting of the Treasurer and two members of the Board of Directors. The members of this Committee shall be selected by the Chairperson.
(3) 
Standing committees to be convened as determined necessary by the Board:
(a) 
Membership Committee.
(b) 
Fund-raising Committee.
(c) 
Public Relations Committee.
(d) 
Property Committee.
(e) 
Programs Committee.
B. 
Duties of the Committees.
(1) 
The Nominating Committee shall:
(a) 
Prepare a list of proposed Directors to be presented to the Board of Directors at the May meeting.
(b) 
Prepare a slate of officers to be presented to the Board of Directors at the June meeting.
(c) 
Propose new members to the Board of Directors when vacancies occur.
(d) 
Maintain an ongoing file of Directors and replacements.
(2) 
The Finance Committee shall:
(a) 
Prepare a budget, with the help of the Director, for the coming fiscal year for presentation to the Board of Directors. The Director will then present the budget to the First Selectmen of the Towns of Lyme and Old Lyme.
(b) 
Monitor monthly financial reports.
(c) 
Recommend an increase or decrease in expenditures and appropriate changes in financial policy.
(d) 
Advise the Board on the investment of funds.
(e) 
Conduct an annual audit of the financial records.
(3) 
Standing committees. Duties and responsibilities of the standing committees are established by the Board of Directors and are subject to revision by the Board.
C. 
Additional committees. The Board of Directors shall have the power to establish additional standing and ad hoc committees as they deem appropriate and necessary for the operation of the Lymes' Senior Center, advising the Boards of Selectmen of each Town as to the creation and purpose of these committees.
The bylaws of the Lymes' Senior Center may be amended by the Directors of the Board at any regular meeting or at a special meeting, provided notice of the proposed amendment shall have been given in writing not less than 10 days prior to the meeting. Voting shall be 30 days later. Once the bylaws have been amended and approved by vote of the Board of Directors, the document shall be sent to the Boards of Selectmen of the Towns of Lyme and Old Lyme for review and approval. The final document shall be signed, and dated, by the Chairperson of the Board of Directors and the First Selectmen from the Towns of Lyme and Old Lyme.
A. 
The members of the Board of Directors shall not be liable to the senior citizens or the Towns for any mistake of judgment, negligence or otherwise, except for their own individual willful misconduct or bad faith.
B. 
The Towns shall indemnify and hold harmless to the extent permitted by law each of the members of the Board of Directors against all liability arising out of their conduct on behalf of the Lymes' Senior Center unless such conduct shall have been in bad faith. It is intended that the members of the Board of Directors have no personal liability with respect to any contract made by them on behalf of the Lymes' Senior Center.