The Town will reimburse all legitimate expenses
incurred by an employee as a result of that employee performing Town
business related to the employee's work.
Regular full-time employees or eligible part-time
employees are covered by this policy.
A.
The Town of Blackstone will reimburse employees at
a rate established by the Board of Selectmen in conformity with the
Internal Revenue regulations, when an employee must use a personal
vehicle for Town-related business, provided that they have prior approval
from a supervisor to use a personal vehicle. Travel expenses between
the employee's home and work location are not reimbursable. If travel
is required from home to a third location for business purposes, then
to work or vice versa, reimbursement will be the difference between
the mileage from the home to work and the total miles driven on business.
B.
Requests for reimbursement must be approved by the
employee's supervisor on a form that displays the date the travel
occurred; the beginning and ending odometer reading; the destination;
and the reason for travel and number of miles traveled.
Authorized travel expenses shall be reimbursed
by the Town after expenses have been submitted in significant detail
on a reimbursement form.
Employees may receive reimbursement, subject
to any Commonwealth of Massachusetts statutory requirements, for attending
conferences or meetings sponsored by institutions or professional
organizations for which the subject matter relates directly to the
employee's position or provides beneficial information to enhance
departmental operations. Prior approval of the department head is
necessary and total expenses must be within departmental budget limits.
Approval of a Town sponsored membership in an
appropriate professional organization will be the responsibility of
the employee's department head, subject to the availability of funds.
Approval of Town paid subscriptions to any appropriate
professional publication must be approved by the employee's department
head, subject to the availability of funds.
